Carbondale Reporter

City of Carbondale City Council Met May 11.

Here is the minutes provided by the council:

Council Members present

Councilmember Jeff Doherty, Councilmember Lee Fronabarger, Councilmember Tom Grant, Councilmember Carolin Harvey, Councilmember Adam Loos, Councilmember Ginger Rye Sanders, and Mayor John M Henry

Meeting called to order at 6:07 PM

1. Preliminaries to the City Council Meeting

1.1 Roll Call

1.2 Citizens' Comments and Questions

None.

1.3 Council Comments, General Announcements, and Proclamations

Councilmember Doherty asked about the progress of resuming in-person City Council meetings.

Councilmember Loos congratulated newly elected Councilmembers Jeff Doherty, Carolin Harvey, and Ginger Rye-Sanders. He also remarked about resuming in-person City Council meetings and stated that vaccinations should play a role in meeting attendance.

Councilmember Rye-Sanders thanked the citizens of Carbondale for their support.

Mayor Henry declared the month of May 2021 National Preservation Month, and encouraged all citizens to respectfully recognize and participate in this special observance.

Mayor Henry declared the month of May 2021 as Mental Health Awareness Month and urged all citizens to recommit our community to increasing awareness and understanding of mental health and the need for appropriate and accessible services for all people with mental illness.

2. Public Hearings and Special Reports

2.1 Historic Preservation Award Presentation to The Darling House located at 2603 West Sunset Drive and the Mural at the Dunaway Block located at 102-106 East Jackson Street

In attendance was Will Clark and Brian Rhodes for the Darling House as well as Gail and Linda White for the Dunaway Building. All expressed gratitude for their recognition. Councilmember Fronabarger thanked both parties for their dedication to preserving historic properties.

3. Consent Agenda of the City Council

Action (Consent): 3.1 Minutes from the Regular City Council Meeting of April 27, 2021 Resolution: Approve the minutes from the Regular City Council meeting of April 27, 2021.

Action (Consent): 3.2 Approval of Wells Fargo Warrant for the Period Ending 03/31/2021 FY 2021 Warrant # WF 03/2021 in the amount of $142,274.35

Resolution: Accept the following report of payments made for the period ended: 03/31/2021 totaling $142,274.35. (Exhibit A-05-11-2021)

Action (Consent): 3.3 Approval of Warrant for the Period Ending: 04/30/2021 for the FY 2021 Warrant 1406 in the Total Amount of $884,038.07

Resolution: Accept the following report of payments made for the period ended: 04/30/2021 totaling $884,038.07. (Exhibit B-05-11-2021)

Action (Consent): 3.4 Reappointments to Boards and Commissions

Resolution: Council is requested to concur with the Mayor's recommended reappointments to Boards and Commissions

Action: 3.5 Award of Purchase of a 72'' Cut Scag Zero-Turn Lawnmower to Ben's Lawn Service of Benton, Illinois in the Amount of $11,137.00

Pulled by J. Doherty

Action (Consent): 3.6 Resolution Authorizing the City Manager to Execute an Engagement Letter with Kerber, Eck, & Braeckel for the City's FY 2021 Audit

Resolution: Adopt the Resolution authorizing the City Manager to execute the Engagement Letters with Kerber, Eck, & Braeckel for FY 2021 audit services.

(Resolution 2021-R-17; Exhibit C-05-11-2021)

Action (Consent): 3.7 Ordinance Authorizing the City Manager to Execute a Labor Agreement between the City of Carbondale, the Fraternal Order of Police Lodge #192, and the Illinois State Fraternal Order of Police Labor Council for Patrol Officers for Fiscal Years 2022, 2023, and 2024

Resolution: Approve an Ordinance authorizing the City Manager to execute a Labor Agreement between the City of Carbondale, the Fraternal Order of Police Lodge #192, and the Illinois State Fraternal Order of Police Labor Council for Fiscal Years 2022, 2023, and 2024. (Ordinance 2021-11; Exhibit D-05-11-2021)

Action (Consent): 3.8 Amendment of Resolution Authorizing City Manager to Submit an Application for the Illinois Department of Transportation's Highway Safety Improvement Program Grant in the Amount of $1,527,501

Pulled from consent agenda. No action.

City Manager Gary Williams explained that this is being pulled from consent agenda because they did not have enough time to meet the deadline and they will try for this again next year.

It was stated by Council that since there is plenty of time before the next application that City Staff should consider the impact of the project more thoroughly before moving forward.

Action (Consent): 3.9 Approval of Consent Agenda Items

Resolution: Approve all Consent Agenda items not pulled for separate consideration MOTION: Approve all Consent Agenda items not pulled for separate consideration

Motion by Carolin Harvey, second by Lee Fronabarger.

Final Resolution: Motion Carries

Yea: Jeff Doherty, Lee Fronabarger, Tom Grant, Carolin Harvey, Adam Loos, John M Henry Abstain: Ginger Rye Sanders

3.5 Award of Purchase of a 72'' Cut Scag Zero-Turn Lawnmower to Ben's Lawn Service of Benton, Illinois in the Amount of $11,137.00

Pulled by J. Doherty

Council agreed that they would have liked to see the bid awarded to a local business whether it be in Carbondale or Jackson County. Some felt that local businesses were excluded because of the brand and type of equipment that is needed which was not offered by any local dealer. It was asked if it is possible to encourage local businesses to carry the type of equipment that is needed so that they can be considered in future bids. Although most of Council agreed that they would like to keep the bids local, it is good to seriously consider the opinion of City Staff since they are the ones using the equipment on a day-to-day basis.

A note of correction was pointed out on the certificate under item #3 where it says such supplies, equipment, and materials are needed in the daily operations of lake maintenance. It should be the daily operations of park maintenance.

MOTION: Award of Purchase of a 72' Cut Scag zero-turn lawnmower for the Parks Division to Ben's Lawn Service of Benton, IL in the amount of $11,137.00

Motion by Adam Loos, second by Carolin Harvey.

Final Resolution: Motion Carries

Yea: Lee Fronabarger, Tom Grant, Carolin Harvey, Adam Loos, Ginger Rye Sanders, John M Henry

Nay: Jeff Doherty

4. General Business of the City Council

4.1 Resolution Authorizing the City Manager to Purchase Materials from Henry Printing in an Amount Not to Exceed $4,000 for FY2022

As a point of clarification members of Council wanted to make a note that prior to Mayor Henry’s seat on City Council the City of Carbondale regularly conducted business with Henry Printing. Comments are being noted just to show that things are and have been conducted in a fair and proper manner.

MOTION: Approve a resolution authorizing the City Manager to purchase materials from Henry Printing in an amount not to exceed $4,000 for FY2022

Motion by Jeff Doherty, second by Adam Loos.

Final Resolution: Motion Carries

Yea: Jeff Doherty, Lee Fronabarger, Tom Grant, Carolin Harvey, Adam Loos, Ginger Rye Sanders

Abstain: John M Henry

(Resolution 2021-R-18; Exhibit E-05-11-2021)

4.2 City Council Discussion and Approval of Tentative Dates to Participate in an Annual Council Retreat

Councilmembers were given four dates to choose from for their annual Council Retreat. It was the consensus of Council to hold the retreat on Wednesday, June 30, 2021.

Possible locations discussed by Council included City Hall, the downtown Hilton, Hampton Inn, Holiday Inn, or any previously used locations. Utilizing an outside venue was also suggested out of concern for public attendance and the COVID-19 protocols.

It was suggested to solicit any ideas or issues from the citizens to discuss during the retreat.

5. Adjournment of the City Council Meeting

5.1 Adjourn meeting

There being no further business to come before the public body, the meeting was declared adjourned at 6:51 p.m.

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