Carbondale Reporter

Village of Makanda Board of Trustees met Sept. 5.

Here are the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:03 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the roll of the Village Board: Trustees Allen, Pitcher, Dalton, Ross, and Wolff, were present. Trustee Hilliard was absent.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes from the last meeting. Trustee Wolff made a motion to accept the minutes. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Erik Wagner and Jamie Hagy-Folyer were present to observe. David Stankiewicz and Russ Kramer were also present. David came to address the Board regarding a rumor he had heard that the Village was trying to seize his property/buildings on Crackers Neck. President Shingleton informed David that the Village has an Ordinance 1992-1: Defining and Providing for the Abatement of Nuisances and offered to provide David with a copy of it. Because the Village Board had been unable to contact David regarding the nuisance properties, the Village had started the legal process of taking ownership of those properties. Once the Village had legal ownership of the properties it would proceed to eliminate any unsightly or unsafe conditions and eliminate the infestation of rodents or other wildlife. David stated that he had started to clean up the properties. Trustee Ross reported that she had seen strangers parked along the roadside at his property and going on to David’s property. Trustee Allen asked how many families were living on Baggett Lane. David replied that he lived there and had a rental property that was currently vacant. President explained that the Village could vacate the road if only one family lived on Baggett Lane, because it would be considered a private road. President Shingleton briefly described the

process of legally vacating a road. Russ asked if the properties being discussed would be torn down and if burning any debris was allowed up there. President Shingleton replied that the Township has posted information at the Post Office that must be followed before anything is burned. Trustee Ross stated that the Village Board would enforce the Abatement of nuisance Ordinance 1992-1, and there would be no burning. Trustee Wolff asked David what the long-range plans were for the property on Crackers Neck. David replied that he plans to repair/rebuild the houses and use them as rental property. David plans to have the first house completed in 2 years. Trustee Wolff asked if David had a timetable for cleaning up the properties. Trustee Wolff stated that there needs to be a plan in place and communication with the property owner. Trustee Allen asked David if he would give us his correct mailing address. Village Clerk wrote down the information that David provided. Russ inquired about the sale of Stone Creek Golf course. President Shingleton replied that she had not heard anything final regarding the sale.

PETITIONS AND COMMUNICATIONS: Received letter from Western Egyptian Economic Opportunity Council announcing the Low-Income Home Energy Program to assist low-income customers in Jackson, Monroe, Perry & Randolph counties with their gas and/or electric bills through May 31, 2023 (or until funds are exhausted). Information will be posted at Village Hall, Post Office, and Boardwalk.

President noticed the U.S. flag needed replacing at Pavilion and had Dan to take care of it. We need to purchase 2 more U.S. flags to have on hand.

President received a phone call and an email from Anna Baluyot of Select Energy Partners stating that she is retiring. It has been a privilege working with the Southern Illinois Aggregation partnership members for over 10 years. Jeff Haarmann, Jordan Haarmann, and Ross Calliott will be managing the program as they have in the past with Anna. SIAP will continue looking for further price protection strategies beyond December 2023 (which is when current contract will need to be renegotiated) and will be in touch in the next few weeks.

CLERK:

TRUSTEES: Trustee Allen reported that the battery was dead on the little riding mower, plus a blade was warped, and a bearing was out of the spindle. It has since been repaired. Trustee Allen reported that the Village has 3 pieces of equipment

sitting outside and he suggested the Village put a lean-to up to protect the equipment. Trustee Allen has gotten a bid from Tru-Built for $1,400.00 not including guttering. President stated that this would probably have to wait until next year. The Finance Committee will have to put it on the budget for the next fiscal year. Trustee Ross reported that the Bost Monument and behind the Community Center need to be mowed. Trustee Dalton reported that she had sprayed around the guardrail on Church Street and the ditches on Church Street need to be cleaned.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s Report B. Bills Payable: Treasurer presented the Bills Payable

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s Report and pay the bills. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

Treasurer reported unexpected costs came up after the initial budget was approved for fiscal year 2022-2023. Treasurer provided information for discussion and approval for an Ordinance making Supplemental Appropriations for all Corporate Purposes for the Village of Makanda, Illinois for the Fiscal Year May 1, 2022 and Ending April 30, 2023. Replacement of flooring in B.C. Ross Community Center that was approved and was to have been paid out in FY 2021-2022 was not completed before FY end for payment. Treasurer asked Board to consider approval of the following being re-appropriated to Contractual Services-Miscellaneous to cover this expense and leave a balance for any expenses until FY ending April 30,2023.

Capital Outlay-                      Bldg. Materials and Labor $3,150 

                                              Misc.                                  $1,500 

Commodities-                       Office Supplies                   $1,500 

General Corporate Fund-     Travel/Special Mtgs.              $500 

Streets and Roads-              Street Repair                      $2,000 

TOTAL                                                                             $8,650 

Trustee Ross provided a detailed timeline of the expenses that went toward the Renovation of the Community Center.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: President reported for Trustee Hilliard that oil and chipping of roads was completed on August 24. Things went well. There was a little problem with the large trucks coming up Community Center Drive, but it was completed. Trustee Wolff reported that he thought they had done a good job oil and chipping the roads.

At last meeting there was a discussion regarding resurfacing of Baptist Hill. President contacted Praveen Sunny at Asaturian and Eaton on August 26 to help with bid request. Praveen is checking with IDOT to find out their requirements for posting bids. Waiting to hear from him so a meeting can be scheduled with Praveen, Village President and Trustees Allen and Wolff to discuss.

D. Subdivision Committee:

E. Insurance Committee:

F. Playground Committee: Playground Committee completed playground inspection on August 12th. All the equipment was in good shape. President will ask Dan to rake out the mulch under the swing set and other spots where the mulch has been pushed aside. Tom has mowed around the playground.

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS: Treasurer presented details under Treasurer’s Report for Ordinance 2022-02 making Supplemental Appropriations for all Corporate Purposes for the Village of Makanda, Illinois for the Fiscal Year beginning May 1, 2022, and Ending April 30, 2023. Trustee Wolff made a motion to accept the Ordinance for Supplemental Appropriations, for Fiscal Year 2022- 2023. It was seconded by Trustee Dalton. Individual voice vote. All present at roll call voted Yes. Motion Carried.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: President advised that she called in a fourth Trouble Ticket to Frontier on 8/29 about two broken poles at curve on Makanda Road before creek. An appointment date of has been set for a technician came out to check on September 19.

President advised Board that she has heard that auction sale for Keller’s Crossing did not go through. SIU may have purchased golf course and equipment building may have been purchased by an individual. Nothing to be done until we know what is happening.

Back in June 2021 a bid proposal from Egyptian Asphalt Sealcoating was approved for $1,347.70 to sealcoat the Village Hall parking lot. In October 2021 President advised Egyptian Asphalt and Sealcoating had to cancel sealing and would touch base to reschedule in the Spring. A new proposal has been received for sealcoating to be done. Cost has increased to $1,839.70. Since we have had to adjust budget lines due to unexpected costs, President asked if we should postpone until next year’s budget. It was agreed we should wait until next fiscal year budget to have work done. President will advise Egyptian Asphalt.

President asked if we still plan to have a second Cleanup Day. This was included and money is appropriated in this year’s budget. She recommended scheduling September 24 or October 1. Vulture Fest is scheduled the weekend of October 15. After discussion, it was decided to schedule for October 22, after VultureFest. President will reserve dumpster and post flyers at Post Office and Boardwalk.

NEW BUSINESS: Trustee Ross asked about having Trunk or Treat sponsored by the Village at the Pavilion on October 31 and what would be needed for insurance coverage. Village Clerk will check regarding coverage.

ANNOUNCEMENTS:

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Wolff and seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 7:56 p.m.

https://villageofmakanda.com/wp-content/uploads/2022/10/September-6-2022-Board-Minutes.pdf