Carbondale Reporter

The Makanda Village Board met Feb. 2.

Board meetings are the first Tuesday of each month at 7 p.m. at the Makanda Village Hall.

Here are the meeting minutes as provided by Makanda:

Board Minutes - Feb. 2, 2016

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 6:57 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the roll of the current Board: Trustees Hilliard, Wolff, Baker, Ross and Allen, present. Clerk swore in new Trustee Janet Dalton. Clerk called the role of the new Board: Trustees Hilliard, Dalton, Wolff, Baker, Ross and Allen.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes of the last meeting. Motion made by Trustee Allen to accept the minutes and seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Tim and Jason Chrzan new owners of Keller’s Crossing at Stone Creek Golf Course, and Toni Cannon their Executive Assistant, came to introduce themselves and shared their vision for Keller’s Crossing at Stone Creek Golf Course. They plan to sell all the remaining home sites, and possibly develop the back 100 acres. They are going to renovate the golf course and begin other projects. They have started the process for the liquor license at the golf course. Toni addressed their early plans for coordinating plans for the upcoming eclipse, involving the Village and area wineries. Jason also commented on plans for road and crowd control, during the event. Tim briefly discussed their plans for marketing the golf course in Chicago and St. Louis. President commented that she will begin background check for the liquor license and that copies of the Village Ordinances and rules and regulations have been given to the owners of the golf course so they will know what is expected.

STREET AND ROAD REPORT: Board reviewed copies of the current Street and Road Report. President informed the Board that Zach had talked to Danny Williams who intends to do his own road work on the portion of the road on the edge of his property. President said that the Village will need a written list of the tasks that Danny wants to do. Board discussed concerns that Danny has previously planted his crops to the edge of the road. Also, discussed concerns that there needs to be good drainage, along that property. Trustee Ross noted that there are still ditches and culverts that need to be cleaned out, especially on and around Crackers Neck. Trustee Wolff stated that progress is being made in cleaning out all the ditches and culverts.

PETITIONS & COMMUNICATIONS:

President: Tina informed the Board that she had received an e-mail from the Southern Illinoisan newspaper requesting information on all Village employees, under FOIA, because it is of public interest and it will be disseminated in the Southern Illinoisan. Trustee Hilliard shared an editorial article from the newspaper, dated January 31, 2016, which stated that the newspaper is collecting this information on all public employees in Southern Illinois, and plans to roll it into an online data base. President reported that the state census will be conducting a 2016 government unit survey and she will be sent the survey by e-mail. She received an invitation to the Southern Illinois Mayors Association meeting in Marion on the 18th of February 2016 and she is planning on attending. The topic of the meeting is an update regarding Electricity Aggregation and representatives of Select Energy will be attendance. President has received a letter from the Jackson County Board asking to use and the Civic Center March 15, 2016 for the general primary election and also the election on November 8, 2016. Trustee Ross will coordinate it with them. President informed the Board that Century 21 has listed 3 pieces of property in Makanda for $24,900. President reported that she has checked with our lawyer, who told her that the property in question, that is part of the Box Factory sale, has been listed in the newspaper and the time for default on this property will be February 6, 2016. The lawyer has already drafted a default judgement to present to the Judge on February 8, 2016. Assuming the court enters a judgement, he will provide a copy of it to the Jackson County Abstract and Title Company and the company will be able to issue a Title Commitment for the sale of the property. President briefly mentioned other correspondence she had received. No action was necessary. President had received a phone call regarding Wayne Howell moving gravel on the Village roads. She went to talk to him, and reminded him that he should not be working on Village roads and should call her if there is a problem. President informed the Board that in order to vacate a road, such as McGuire East, a public hearing must first be held. A notice of the meeting must be published in the newspaper at least 15 days prior to the hearing on the Ordinance. Trustee Allen made a motion to begin the process to vacate McGuire East at the Y which leads to two private residences. Seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motioned carried.

CLERK: Recorded Man Hours for the month of January 2016.

TRUSTEES: Trustee Hilliard reported that he had checked the septic tank at the Civic Center to help determine if there was a leak and it was only half full. Water bill is higher than the amount of water the Village is using at the Civic Center. Trustee Hilliard shared photos of the new Village truck. Trustee Hilliard shared an article from the Southern Illinoisan, stating that Jackson County is the poorest county in the State. Trustee Wolff informed the Board of a possible zoning ordinance violation that had been brought to his attention by a concerned citizen. The issue involves a resident of the Village of Makanda, who has started to develop a Recreational Vehicle Park on his property. The Village generally defers to the county and state agencies and their rules and ordinances in such matters. Trustee Wolff had gone on-line and read the Jackson County zoning ordinances, (chapter 17) and determined that there are probable violations. Village Clerk will contact the Jackson County Health Department regarding the possible sewage issues. The President will contact the Village attorney regarding these issues. Trustee Ross informed the Board that it was time to set up the Village annual Clean Up day. It is scheduled for April 23, 2016. President will reserve the dumpsters and get flyers up. Trustee Ross mentioned that her Church will be having blood drive, and will provide more information at a later date.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer reviewed the monthly report. Trustee Wolff made a motion to accept the Treasurer’s report, it was seconded by Trustee Hilliard. All present at roll call voted yes. Motion carried.

B. Bills Payable: Trustee Allen made a motion that we pay the bills. Trustee Ross seconded the motion. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street and Road Committee:

D. Subdivision Committee:

E. Insurance Committee:

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES AND RESOLUTIONS: Board reviewed the Ordinance and Resolution that were on the agenda. Trustee Wolff made a motion to approve Ordinance 2016-1 for Disposal of 1990 F700. Trustee Allen seconded the motion. All present a roll call voted yes. Motion carried. Trustee Wolff made a motion to approve Resolution 2016-1 for Adopting the Jackson County Multi-Hazard Mitigation Plan. Trustee Ross seconded the motion. All present at roll call voted yes. Motion carried. All Board members signed off on the resolution. Clerk will mail a copy of the Resolution to the Jackson County Emergency Management Agency.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS:

NEW BUSNIESS:

ANNOUNCEMENTS: Village Finance Committee will meet on Saturday February 20, 2016 at 9 a.m. in the Village Hall.

ADJOURNMENT: Motion by Trustee Dalton that the meeting be adjourned, seconded by Trustee Wolff. Voice Vote: All members present at roll call voted yes. Motion carried. Meeting adjourned at 9:00 p.m.