Carbondale Reporter

Marion City Park District Board of Commissioners met Jan. 27.

Here are the minutes provided by the board:

1. Call to Order

President Gott called the Regular Meeting of the Marion Park District to order at 6:07 p.m. with the following Commissioners present:

Commissioner Sheffler

Commissioner McReynolds

Commissioner Gott

Commissioner Welch

Commissioner Gardiner was absent from the meeting.

2. Open Forum

Members of the MYBSA Board attended the meeting. The members included Robert Owsley, Kevin Soldner, Fantasia Freyer, and Mike Sinnen.

3. Approval of Regular Meeting January 27, 2025 agenda

Commissioner Sheffler made a motion at 6:09 p.m.; seconded by Commissioner Welch to approve January 27, 2025, agenda. Roll called. Motion carried with unanimous vote with those present.

Commissioner Gott stated in he would like to move to item 10 a. and b. to respect the time of the members of the MYBSA Board.

Commissioner Sheffler made a motion at 6:09 p.m.; seconded by Commissioner McReynolds to approve moving to item 10 a. Discuss / Approve changes to the yearly lease with MYBSA for the concession stand at Ray Fosse Park and 10 b. Discuss / Approve the travel Wildcat program associated with MYBSA which will include, field availability, fees, etc. Roll called. Motion carried with unanimous vote with those present.

4. Approval of the Regular Meeting Minutes: December 16, 2024

Commissioner McReynolds made a motion at 7:00 p.m.; seconded by Commissioner Welch to approve December 16, 2024, minutes. Roll called. Motion carried with unanimous vote with those present.

5. Approval of the December 2024 Financial Report

Commissioner Sheffler made a motion at 7:09 p.m.; seconded by Commissioner McReynolds to approve December 2024 Financial report. Roll called. Motion carried with unanimous vote with those present.

6. Department Reportsa. Administrationb. Park Services

Executive Director Odum advised the Commissioners of the projects and items that have been completed during the month and showed the Commissioner pictures of projects.

7. Commissioner’s Reports

Commissioner Gott asks the other Commissioners if there was anything to report, all Commissioners stated they didn’t have anything to report.

8. Executive Session pursuant to 5 ILCS 120/2(c) of the Illinois Open Meetings Act (if requested):

a. (21) Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.

b. (1) Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

9. Reconvene to Open Session (possible actions following Executive Session)

10. New Business

a. Discuss / Approve changes to the yearly lease with MYBSA for the concession stand at Ray Fosse Park.

Executive Director Odum addresses the MYBSA Board regarding the Otis Street concession lease and advises the members that the Marion Park District would like to take over the concession stand. They will not renew the lease with MYBSA for $1.00. Robert Owsley states that MYBSA may be interested in the offer, and he will take the information to their Board meeting on Tuesday, January 28th.

b. Discuss / Approve the travel Wildcat program associated with MYBSA which will include, field availability, fees, etc.

Commissioner Gott addresses the MYBSA Board present that the Marion Park District Board would like to see the rosters of each Wildcat team. The Marion Park Board would like to make sure that the majority of the members of the teams are within the Marion School District. Once this information is collected, they will make a decision on fees, etc.

c. Discuss / Approve Resolution 25-01, designation of OMA officers.

Commissioner Sheffler made a motion at 7:24 p.m.; seconded by Commissioner Welch to approve Resolution 25-01, designation of OMA Officers. Roll called. Motion carried with unanimous vote with those present.

d. Discuss / Approve Resolution 25-02, designation of FOIA officers.

Commissioner Sheffler made a motion at 7:25 p.m.; seconded by Commissioner McReynolds to approve Resolution 25-02, designation of FOIA officers. Roll called. Motion carried with unanimous vote with those present.

e. Discuss / Approve interviewing and hiring for the Manager and Assistant Manager positions at the Aquatic Center.

Commissioner Sheffler made a motion at 7:26 p.m.; seconded by Commissioner McReynolds to approve interviewing and hiring for the Manager and Assistant Manager positions at the Aquatic Center. Roll called. Motion carried with unanimous vote with those present.

f. Discuss / Approve applying for the Energy Transition Grant for 2025.

Commissioner Sheffler made a motion at 7:27 p.m.; seconded by Commissioner Welch to approve applying for the Energy Transition Grant for 2025. Roll called. Motion carried with unanimous vote with those present.

g. Discuss / Approve applying for the T-Mobile Grant for 1st quarter 2025 due by March 31, 2025.

Commissioner Sheffler made a motion at 7:29 p.m.; seconded by Commissioner McReynolds to approve applying for the T-Mobile Grant for 1st quarter 2025 due by March 31, 2025. Roll called. Motion carried with unanimous vote with those present.

h. Discuss / Approve quote from Webb’s Heating and Cooling for the replacement of the Soccer Complex office unit in the amount of $7,931.00.

Commissioner Sheffler made a motion at 7:32 p.m.; seconded by Commissioner Welch to approve quote from Webb’s Heating and Cooling for the replacement of the Soccer Complex office unit un the amount of $7,931.00. Roll called. Motion carried with unanimous vote with those present.

i. Discuss / Approve sealed bids for the Soccer Complex parking lot project. Bids were advertised and accepted until close of business, January 10, 2025.

Commissioner Gott opened two bids received from Penninger Asphalt and Samron. Commissioner Gott states the bids were received in the time frame in the advertisement. Penninger Asphalt’s bid was $58,904.00, Executive Director Odum asked for the specifics of the bid, if that included striping. Commissioner Gott states that the striping on the bid from Penniger Asphalt is $2,500.00, leaving the total concrete / labor bid at $56,404.00. Samron’s bid was $54,560.00, this doesn’t include striping.

Commissioner Sheffler made a motion at 7:39 p.m.; seconded by Commissioner Welch to approve the Samron bid of $54,560.00. Roll called. Motion carried with unanimous vote with those present.

11. Next Meeting Date: February 24, 2025

12. Adjournment

Commissioner McReynolds made a motion at 7:40 p.m.; seconded by Commissioner Sheffler to approve adjournment of the January 27, 2025 Regular meeting. Roll called. Motion carried with unanimous vote with those present.

In accordance with the provisions of the Americans with Disabilities Act, any individual who needs a reasonable accommodation to participate in or benefit from attendance at the public meeting of the Marion Park District Board of Commissioners should contact Zach Odum, Director at 618-993-3940.

https://www.marionparks.com/2025/02/25/meeting-minutes-january-27-2025/