Carbondale Reporter

Village of Makanda Board of Trustees met May 7.

Here are the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00p.m. by President Tina Shingleton.

ROLL CALL: In absence of Clerk, President called the roll of the Village Board: Trustees Hilliard, Allen, Ross, Dalton, Pitcher, and Wolff, were present.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes from the last meeting. Trustee Wolff asked for a correction/addition to the minutes. Trustee Wolff made a motion to approve the minutes from the last meeting, with the correction/addition. It was seconded by Trustee Allen. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Terry Harger with the State of Illinois Cyber Security Program presented information regarding the Risk Assessor program from the Stateside with no obligation or cost. The second program is CrowdStrike which would be monitored by Springfield. Cost is currently prepaid until 2026 and they are working at no cost after that date. After discussion Board agreed to go ahead and move forward. Mr. Harger will contact President to set up appointment to complete paperwork.

Victor Cardenaz to observe.

Russ Kramer asked about hi-speed internet. President Shingleton told him it was in the works, and she would be checking for an update. He also asked if the Rennaisance House parking lot was too close to the Stop sign on Baptist Hill. President Shingleton advised that she had talked to the Jackson County Engjneer and was told that there is not a specific number of feet, but it is the number of accidents at the site that determine the distance from a particular driveway to the Stop Sign.

PETITIONS AND COMMUNICATIONS: President received an email from Kjersten Jones, Compliance Coordinator with Crew2, Inc. inquiring if a business license is needed to perform door, flooring, and blind installations/removals. President advised a business license is not needed.

Communication was received from Jordan Haarman regarding update on SIAP Electric Aggregation. They have finalized the rate with Homefield Energy for the next segment of the municipal aggregation contracts. From June 2024 – May 2025 the rate will be $0.091/kWh. The slight increase from the current $0.08473kWh is attributed to costs increasing for our region for the annual capacity planning year running June 1, 2024 to May 31, 2025. They also had to procure additional energy hedges for December 2024 through June 2025 and the markets have continued either holding steady or slightly increasing for energy commodity prices. Residents will receive opt-out letters by May 10th detailing the new rates that will begin this June for a 12-month period. Homefield will be mailing these as always, and any questions or concerns from residents can be directed straight to Jordan if we do not feel comfortable answering them. The amendments to the contracts have been executed via the Power of Attorneys that were put in place for this contract that runs through December 2028 with Homefield Energy.

Correspondence received regarding mosquito larvicide 1-hour training seminar on May 14, 2024. Given to Dan to attend.

Application for Southern Illinois Mayor’s Association renewal. Fee is $50. President asked for approval to renew membership. Village Board approved membership renewal.

CLERK:

TRUSTEES: Trustee Wolff advised the Board that their mailbox had been robbed. Trustee Allen advised that Dan and Randy ran out of blocks while building the material storage bins at the equipment building. They calculated that they would need 28 more blocks to complete the project. The blocks cost $45.00 a piece, for a total of approximately $1,288.00. Trustee Wolff made a motion to purchase the blocks. It was seconded by Trustee Dalton. Voice vote. All present at role call voted yes. Motion carried. Trustee Allen inquired if President Shingleton was in the process of finding a new attorney for the Village. President Shingleton advised that several names are being considered. Trustee Ross advised that she had received several invitations to join Stone Creek. She has chosen to delete them as the correct name for the old Stone Creek is Apple Creek.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s Report to the Board. B. Bills Payable: Treasurer presented the Bills Payable.

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s Report and pay the bills. It was seconded by Trustee Allen. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: Trustee Hillard presented Annual Street and Road Report and recommendations from the Street and Road Committee for 2024 oil and chipping of Village Roads for approval.

Cost for Double Seal on Crackersneck and Church St. and Single Seal on Heern St., Lower Eastern Star, Rocky Top, and Baggett Ln. is $16, 747. All roads will be rolled. Cost for rock is $3,247. Total is $19,994. Trustee Wolff made a motion to accept the Annual Street and Road Report and move forward with the repairs. It was seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried.

Core drilling was done on Baptist Hill. Mark from HMG has provided an updated Preliminary Opinion for the Baptist Hill resurfacing project for the entire 1820’ east. Cost reduced from $371,986.20 to $304,980.90. President received correspondence from Congressman Bost’s office on April 25 and spoke to a couple of his staff regarding the Fiscal Year 2025 Community Project Funding. Paperwork had to be submitted to their office by May 1. Due to time constraints, there was not enough time to put documents together to submit. Mark was advised by IDOT it would be best to let our contract right after their letting. The low bidders on the Makanda Road project would then bid ours without a mobilization cost which would save another $25,000. A decision needs to be made to move forward so a plan can be put in place. President asked for guidance in moving forward and using funds to pay for project from CD. Trustee Wolff still feels cost of bid is still excessive and questions the Engineering cost. Suggested we get a bid from Penninger. President stated a decision needs to be made or we might miss the window of opportunity of saving money by working with IDOT while they are resurfacing Makanda Road. After discussion it was decided Trustee Wolff would contact Penninger for an estimate and Trustee Pitcher will check with our contact at HMG for a breakdown of costs for Engineering.

D. Subdivision Committee:

E. Insurance Committee:

F. Playground Committee: Recommendations from IML Risk Management from our April 23 Village Park Inspection:

• Stage Area: Check and consider/repair replacement of damaged wooden boards

• Bleachers: Address the broken metal piece and decaying wooden boards on the sets of bleachers adjacent to the basketball court

• Playground equipment and fall surface – no recommendations • Future Inspections: An RMA playground inspection checklist to assist with future inspections was provided. Inspections should be kept on file with the Village

Board was okay with checking cost for plastic bleachers .

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS:

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS:

Painting class at the Pavilion is scheduled to be held on Saturday, May 25 from 2 to 5 p.m.

Clean-Up day went well. Dumpster was half filled.

Community Center landscaping has been completed. Broken concrete at the back door has also been repaired.

New toilet paper holders have been installed in restrooms.

President provided an update regarding cost from Kevin Wheetley for repair along Baptist Road at Renaissance House for approval. Total cost is $7,300.00. If existing culverts can be used and new culverts are not needed, cost will be reduced by $1,000. Trustee Hilliard recommended photos be taken for future reference for both properties. President asked for approval to move forward with repair. It will take 2-4 weeks to complete job. Trustee Ross made a motion to move forward with the repair. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

President advised she repeatedly contacted Village legal counsel regarding purchase of Barnette/Newsome property. She spoke to him on May 6 and he was going to try and have a Resolution drawn up for the meeting for Board approval. Did not receive anything.

NEW BUSINESS:

GENERAL ANNOUNCEMENTS:

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Ross and seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 9:03 p.m.

https://villageofmakanda.com/wp-content/uploads/2024/06/May-7-2024-Board-Minutes.pdf