Carbondale Reporter

Village of Crainville Board of Trustees met Nov. 14.

Here are the minutes provided by the board:

Mike Harbin Nay              Sam Jones Yea

Julie Aue Nay                  John Oetjen Yea

Martin Bruyns Jr. Yea      Jim Rains Yea

Brad Olson Nay Jaci       Chapman Yea

Ron Mitchell Yea             Tena Steinacher Nay

A quorum was present:

Minutes:

Minutes from the October 10 regular Board Meeting were presented. There was one correction. On page 4 Tyler Leeper’s name was misspelled. No corrections on the called meeting October 26.

Motion 1: Oetjen made the motion and Rains seconded the motion to approve the October 10 Board Meeting Minutes as corrected; to approve the October 26 Called Board Meeting as presented. All present voted yea and the President declared the motion carried.

Treasurer’s Report:

Village Financial Report was given to all Board Members. Bruyns asked that the financial report be available to Board Members at least by the Monday before Board Meeting.

Motion 2: Oetjen made the motion and Jones seconded the motion to bring down $30,000 from the Illinois Fund to the Village General Fund. All present voted yea and the President declared the motion carried

Bills:

November 2023 bills were presented. There was one addition to the November Bills Roy Walker $11.12 from General Fund for a VHF Stubby Antenna for Police Department

Motion 3: Jones made the motion and Bruyns seconded the motion to pay the November 2023 bills as corrected. All present voted yea and the President declared the motion carried.

Visitor Participation

No Visitor Participation

PSC Engineering (Rodney Potts Reporting

Lakeshore

Potts reported that Jeff Wiggs will run a pig line from Lakeshore Sewer main to Main Street. The pig line should break up any blockage that might be in the sewer line. The cost of running a pig line will be $2,200.

Motion 4: Oetjen made the motion and Bruyns seconded the motion to pay $2,200.00 for Jeff Wiggs to run a pig line from Lakeshore Sewer main to Main Street. All present voted yea and the President declared the motion carried.

Sewer Plant Update

Potts told the Board that the plans for the sewer plant should be sent to IEPA within the next two weeks. He also gave all Board Members copies of the proposed sewer plant agreement between the Village and Carterville. The Village Attorney will review the agreement.

Donna Drive

Holcomb will have the boring done on Donna and have a report for the Village by the next Board Meeting.

Samuel Road

Benji Cain has started the ditching project on Samuel Road. The ditching contract did not include seeding the ditching area. Potts presented the Board with a contract (#3) from Benji Cain to do the seeding on the East and West side of Samuel. The cost of seeding the two areas will be $6,350.00.

Motion 5: Oetjen made the motion and Rains seconded the motion to contract with Benji Cain to do the seeding of the ditches on the East and West side of Samuel Road for $6,350.00. All present voted yea and the President declared the motion carried.

Potts told the Board that there are seven residents along Samuel Road that have driveway culverts that do not meet Village specifications for the new ditching on Samuel Road. These culverts will need to be replaced. The cost to have Benji Cain take the old culvert out and install the new culvert will be approximately $1,200 per culvert. This price does not include the cost of the culvert. (contract #4)

Motion 6: Bruyns made the motion and Oetjen seconded the motion to approve contract (#4) with Benji Cain to take out 7 culverts and replace them with new culverts for approximately $9,000.00. All present voted yea and the President declared the motion carried.

Motion 7: Oetjen made the motion and Rains seconded the motion to approve the purchase of 7 culverts that have been identified for replacement along Samuel Road. All present voted yea and the President declared the motion carried.

Department Heads

Water Report: (Pam Borders)

1. There are 843 water customers

2. 619 garbage customers.

3. 4 Building Permit

4. 4 new customers

5. 4 disconnects

6. Room Rental 0

Water Appeals.

Amy Mumbower had a water heater that was leaking. She would like for the Village to waive the water fee for the excess water used that was caused by the leak in her water heater break.

Motion 8: Oetjen made the motion and Bruyns seconded the motion to take Mumbower’s average water bill, and charge her for water that was used over their average bill at the same rate as what the Village is charged from Rend Lake Water. Mumbower will not be charged for the amount over their average sewer bill because the excess water did not go down the sewer.

Street/Water-Sewer

Farrar gave a written report

Police Report (Chief Lindley)

Chief Lindley presented his written report.

Old Business

Bruce’s Truck

The Village needs to replace the F-450 utility truck; the truck has over 300,000 miles. Several Board Members will work with Farrar and Whitecotten on what type of truck they need.

New Business

Christmas in Carterville

Motion 9: Oetjen made the motion and Rains seconded the motion to donate $200.00 to Carterville’s Christmas in Carterville. All present voted yea and the President declared the motion carried.

Paid Leave Ordinance

The State of Illinois passed an act called Paid Leave for All Workers. This act requires that Illinois Employers provide paid leave to their employees. The Village already complies with the law by providing paid leave for its full-time employees. Since the Village already complies with the act, the Village will need to pass an Ordinance to opt out of the new act.

Motion 10: Rains made the motion and Jones seconded the motion to pass Ordinance 2023-11-01 to opt out of the act; the Ordinance is “An Ordinance Regarding the Illinois Paid Leave for all Workers Act for the Village of Crainville.” All present voted yea and the President declared the motion carried.

Customer Appreciation Day

Motion 11: Jones made the motion and Oetjen seconded the motion to provide up to $300.00 for the Village Customer Appreciation Day December 7. All present voted yea and the President declared the motion carried.

T.I.F Payment D-Streck

Tabled

Striping $8,759.34

See October Minutes.

Audit

Motion 11: Rains made the motion and Bruyns seconded the motion to accept the 2022-2023 audit prepared by Beussink, Hey, Roe & Stroder, L.L.C. All present voted yea and the President declared the motion carried.

Lidar

Tabled.

Christmas Dinner

The Village Christmas Dinner will be December 5 @ 6:00 pm at J. T’s in Zeigler. RSVP’s need to be in the office by November 30.

Lakeshore Lift Station

See under PSC Engineering Report

Chapter 6 Public Welfare

The Public Welfare Ordinances was tabled.

Miscellaneous

Police Officer Tyler Leeper has turned in his resignation

Executive Session

Motion 12: Jones made the motion and Oetjen seconded the motion to go into Executive Session to discuss personnel issues at 7:50 p.m. All present voted yea and the President declared the motion carried.

The Board came out of Executive Session at 8:25 p.m.

Motion 13: Jones made the motion and Rains seconded the motion to give full-time employees a $400.00 net Christmas bonus and part-time employees that have been active within the last two months a $200.00 net Christmas bonus. All present voted yea and the President declared the motion carried.

Adjournment

Motion 14: Jones made the motion and Oetjen seconded the motion to adjourn the November 14 Board Meeting at 8:30 pm. All present voted yea and the President declared the motion carried.

 https://www.crainville.net/documents/90/11-14-2023_minutes.docx