Carbondale Reporter

Village of Makanda Board of Trustees met May 2.

Here are the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the roll of the Village Board: Trustees Hilliard, Allen, Dalton, Pitcher, Ross, and Wolff, were present.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes from the last meeting. Trustee Wolff made a motion to accept the minutes It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Michelle and Victor Cardenaz, to observe.

PETITIONS AND COMMUNICATIONS: President received an email from Brad Cole regarding the Civility Pledge adopted by IML Board of Directors at their spring meeting. The pledge reads:

“In the interest of civility, I pledge to promote civility by listening, being respectful of others, acknowledging that we all striving to support and improve our community and understanding that we each may have different ideas for achieving that objective.”

Additional information about the Civility Pledge can be found on Page 5 of the May 2023 IML Review Magazine. All Illinois municipalities are encouraged to incorporate the pledge throughout their respective communities. The pledge can be stated before meetings, signed by each member of the Board or posted at the Village Hall to remind everyone of the value of civil behavior. President asked for thoughts regarding how to incorporate the pledge in Makanda. Trustees recommended posting pledge at Village Hall. President will print pledge and frame to post in Village Hall.

President commented that a birthday party was held a couple of weeks ago in the pavilion. A poster has been placed at the entrance to the pavilion stating: Personal/Private gatherings and events are prohibited in the pavilion unless approved by the Village board. Refer to all pavilion rules and regulations posted in kiosk entrance to pavilion.

A current dated Notice of Rules and Regulations has also been placed in the kiosk.

President received a Southern Illinois Mayor’s Association renewal and membership application. The renewal fee is $50 for our population. The SIMA unites mayors of Southern Illinois into one voice. They hold meetings annually. Membership benefits include political connections, networking, and economic development. The board was asked if they would like to renew membership. All agreed to renew membership.

CLERK: Clerk swore in newly re-elected Trustees: Hilliard, Pitcher, and Wolff. Clerk then called the roll of the new Board.

TRUSTEES: Trustee Hilliard reported that he had received a complaint that there was no power at the Pavilion. He went to check and found that the 2 plug ins were not working, they will be replaced. Trustee Hilliard reminded the Board that only he and President Shingleton have keys to the electric power box, no one else should be in the box. Trustee Allen reported that he had received a call inquiring if the Village had an ordinance regarding solar panels. He informed the caller that the Village does not have any ordinances regarding solar panels. President Shingleton advised the Board that she had received similar phone calls. Trustee Allen inquired if the Village could go ahead and call Tru-Built, to construct the lean- to at the equipment building and replace ridge lite on equipment building. This project had previously been approved by the Board, to be paid for from an existing CD in the new fiscal year, which began on May 1st... President Shingleton will contact Tru Built to get the final proposal in writing. The cost previously given for lean to was $15,500 and $1,700 for replacement of ridgelite totaling $17,200. Trustee Wolff made a motion to move forward with having the lean-to built and replacement of ridge lite on equipment building once the final bid in writing is received. It was seconded by Trustee Allen. Voice vote. All present at roll call voted yes. Motion carried.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s Report to the Board. B. Bills Payable: Treasurer presented the Bills Payable.

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s Report and pay the bills. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

Treasurer reported that the 2 CDs at Regions Bank totaled $13,246.38. Regions will not allow changes to CDs without Village opening a checking account with them. Treasurer can withdraw the money from Regions and put it into a CD at First Southern Bank for 15 months at 4.04%. This would appear to be the best option for the Village now. Trustee Wolff made a motion to move forward and use the CD money from Regions to start a new CD at First Southern Bank. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: Trustee Hilliard distributed copies of the annual 2023 Street and Road Report to Board members, for their review. Trustee Wolff made a motion to accept the report and approve the road work as indicated by the report. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

President presented bid proposal from Illini Asphalt for 2023 oil and chipping of roads. Total cost is $24,508.51. Quantities were quoted for more than is needed so final cost should be approximately $20,400. Board was asked for approval of bid proposal for oil and chipping. Trustee Ross made a motion to approve bid proposal from Illini Asphalt for 2023 oil and chipping of roads. It was seconded by Trustee Wolff. All members present at roll call voted yes. Motion carried.

A permit for culvert installation on Hartline Road from Aaron Doty has been received and permit fee paid. Dan has inspected the site and the installation of culvert has been approved. Trustees were asked for their approval and all approved.

President was contacted by Tom Kraper at the old Methodist Church downtown regarding possibly installing a culvert along Baptist Hill between Kevin Hagler’s driveway and east end of old Methodist Church building. Tom is checking into purchasing a small piece of ground from Kevin to make a parking lot. Discussion took place and there was concern regarding weakening of bank along ditch on Baptist Hill. All Trustees agreed they are not in favor of a culvert being installed which could potentially cause additional problems.

D. Subdivision Committee:

E. Insurance Committee:

F. Playground Committee: Clerk reported that the playground inspection with Jim Closson of IMLRMA on April 14th had gone well. Did discuss replacing the mulch at the playground.

President called Stillwater Enterprises regarding cost of mulch for playground. Cost, including delivery, is $24.90/per cubic yard. Playground takes up to 90 cubic yards of mulch. Total cost will be $2,241.

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS: President presented 2023 MFT Resolution for oil and chipping of roads and materials for road maintenance for approval. Total amount estimated is $25,278.93. Of this amount, $12,324.12 is coming from RBI Bond money received in 2022. We are asking for approval of $28,000 in case of any cost increases. Trustee Hilliard made a motion to approve 2023MFT Resolution. It was seconded by Trustee Wolff. All members present at roll call voted yes. Motion carried. President will deliver paperwork to IDOT for their approval.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: President received bid from Greenridge Landscaping. Prices have increased approximately 10%. Cost for 2023 spring maintenance is $605. An increase of $60. It was approved in the April meeting to proceed with spring maintenance from Greenridge Landscaping if estimate did not exceed $100. President has contacted Greenridge to be placed on their calendar to schedule maintenance.

NEW BUSINESS: President recommended an increase in hourly charge for Tom to mow at B.C. Ross Community Center, Village Hall, Pavilion, and two (2) corners before bridge on Makanda Road. In 2015 the Village advertised for bids to mow these areas, but no bids were received. Tom offered to mow at $15/hr. and is using his own equipment. There has not been an increase in his fee. Due to increase in fuel and equipment maintenance, President recommended an increase to $18/hr. After discussion, Trustee Wolff made a motion to approve increase of hourly wage for Tom Rosenthal to $18/hr. effective May 2023. It was seconded by Trustee Ross. All members present at roll call voted yes. Motion carried.

It was brought to President’s attention that the stage in the pavilion needs to be reinforced. Dan looked over the stage and replaced some carriage bolts and tightened bolts around the stage. He will also add some support to reinforce.

GENERAL ANNOUNCEMENTS: Spring Clean Up Day is Saturday May 20th.

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Ross and seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 8:32 p.m.

https://villageofmakanda.com/wp-content/uploads/2023/06/May-2-2023-Board-Minutes.pdf