Carbondale Reporter

Village of Makanda Board of Trustees met Dec. 6.

Here are the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the roll of the Village Board: Trustees Hilliard, Allen, Dalton, Ross, Pitcher, and Wolff, were present.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes from the last meeting. Trustee Wolff made a motion to accept the minutes It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Amanda Lowery answered questions regarding 4-H group request to hold their monthly meeting in the Community Center. Also in attendance regarding this request were Darwyn, Levi, Lance, and Lilly Lowery and Jamie Hagy-Folyer, Erick Wagner, and Erick Wagner, Jr. Use of the Community Center by the 4-H Club was discussed and questions from the Board were addressed. Board will discuss later in the meeting and decide how to move forward. Russ Kramer was present and inquired about the lack of painted lines, on certain sections of Baptist Hill Road. President Shingleton explained that part of the road is the responsibility of Giant City State Park, up near the Church. President Shingleton stated that the Village was looking into having Baptist Hill resurfaced, and striped.

PETITIONS AND COMMUNICATIONS: Email was received on November 16th from Kelly Shorts, Zoning and Permitting Specialist with SMJ International. T-Mobile is proposing multiple project scopes of work on the existing cell tower

located on Amber Leaf Trail and inquired about zoning/building permit requirements. President advised the Village of Makanda does have jurisdiction over the site and we do not have zoning. She was sent a copy of our Small Wireless Facilities Ordinance and permit application on November 17th.

Danny Walker has scheduled an appointment with Department of Public Health for this Thursday, November 8 for disposal of tires. President advised if there are any tires that might be laying alongside the road to let him know before end of day on Wednesday so he can remove and dispose of them.

President received a phone call from Stephen Tillman with IDNR regarding a prescribed burn the end of December to sometime in March. She left a message for him to call her back with more information. Was unable to determine exactly where burn would be taking place. Trustee Ross stated that she had received a call about a prescribed burn up around the Church.

An email was received from IML regarding a new alcoholic beverage called Hard Mountain Dew. A memo was sent previously on June 7, 2022. Recently, the Illinois Liquor Control Commission provided a flyer, which was attached to the email, providing guidelines regarding the hard carbonated beverage’s placement and advertising. This information has also been disseminated by ILCC to retailers.

CLERK: Clerk presented draft of the 2023 Village Board Meeting Calendar. Board discussed. Trustee Hilliard made a motion to accept the proposed 2023 Meting Calendar. Trustee Dalton seconded it. All present at roll call voted yes. Motion carried. Clerk will prepare the approved meeting calendar and send copies to the Board and post it at the Post Office and Village Hall.

TRUSTEES: Trustee Hilliard reported that the electrical meter board at the Pavilion does have room for additional 220 volt or 110 plug ins. Any such improvements would have to wait until the new fiscal year. Ed Robinson and Trustee Hilliard looked at the lighting on the Village Hall. They determined that replacing the current bulb and putting it on a timer/motion detector would be sufficient, to illuminate the entrance to the Village Hall at night. There are several recessed lights on the outside of the Village Hall that need new bulbs and could also be put on a timer or replaced with surface lights. They also looked at the faucets in the Community Center, they are Symmons metering faucets, and turned them on and they all turned off, automatically. If there is a faucet that is not working, they will take it apart and clean it, and if that helps, all the other faucets could be cleaned as well. Replacement parts are available, and a total repair kit would cost about $45.00. Board discussed. Trustee Pitcher reported that several neighbors had complained to him about speeders on McGuire Road. President Shingleton suggested that if there was approximate time of day the speeder goes by, she would contact the Jackson County Sheriff’s Department and they might be able to watch for the speeders, during that time. Trustee Allen reported that the truck is back from Woody’s. Trustee Ross reported that after the election the Community Center was left in a mess and did not put the tables back in place. Board discussed. It was determined that a nice letter be sent to the Jackson County Clerk’s office.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s Report

B. Bills Payable: Treasurer presented the Bills Payable

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s Report and pay the bills. It was seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: Committee met with Praveen Sunny of Asaturian Eaton and Mark O’Brien with HMG to discuss resurfacing of Baptist Hill. They advised there would need to be a bore made every 750 ft. Information will be put together and the job will be put out for bid in Spring 2023. In the meeting Trustee Allen mentioned that the blacktop on Poplar Camp where it meets oil and chip is breaking apart. Mark feels we should be able to keep it repaired over the winter with BAM and evaluate in the Spring. If it seems to break down quicker than anticipated, we can contact him to come up with a plan for a repair. Regarding resurfacing on McGuire Road, Praveen and Mark drove the road and feel it should hold up for a few more years.

On October 28th Buncombe Water District did a repair on Baptist Hill. An opening was left at the side of the road. Dan contacted Buncombe Water regarding this on November 21. They advised the opening would be filled will rock in a couple of days. They will come back in a month or so once it has settled and fill with concrete for support. Dan took pictures of the initial repair and opening that was left.

D. Subdivision Committee:

E. Insurance Committee:

F. Playground Committee: Due to rain, inspection was rescheduled for December 12th. At 1p.m.

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS: Clerk presented Levy Ordinance 2022-3. Individual voice vote. All present at roll call voted yes. Motion carried.

President spoke with legal counsel regarding revision of camping Ordinance. A Yurt is not necessarily considered as camping. A revised camping Ordinance will be put together to regulate camping on public and private property.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: In conversation with Village counsel regarding Robby Baker’s request regarding sell of CBD for medicinal purposes, President was advised our current Ordinance does not prohibit sale of CBD. We need to discuss this further with Mr. Baker.

The Board continued the earlier discussion regarding the 4-H group using the Community Center for their monthly meetings the 3rd Tuesday of the month from October to May. Rental fee will be waived since group does not have funds but they are willing to help with any community projects. After discussion, it was decided the group use the Community Center on a trial basis through May 2023 and re-evaluate to continue after that time.

NEW BUSINESS: President asked for Board’s thoughts regarding the purchase of property between railroad tracks and Makanda Road that is for sale. The property is currently owned by Bud Barnett and cost is $5,000. This could be an asset for the Village. Could not be purchased until next year’s budget. Would need to check into a parcel owned by John Newsome between Bud’s property and the Village parking lot to see if John would be willing to sell to Village. The board agreed this would be something to investigate. It was suggested we consider seeing if putting earnest money down would be acceptable now and pay balance once budget has been set for next fiscal year. We need to check with legal counsel

GENERAL ANNOUNCEMENTS:

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Wolff and seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 9:20p.m.

https://villageofmakanda.com/wp-content/uploads/2023/01/December-6-2022-Board-Minutes.pdf