Carbondale Reporter

Village of Makanda Board of Trustees Met April 5.

Here is the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:04 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the role of the Village Board: Trustees Allen, Brouillette, Hilliard, Ross, and Dalton were present. Trustee Wolf was absent.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes of the last meeting. Trustee Ross made a motion to accept the minutes. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: No Citizens or Guests

PETITIONS & COMMUNICATIONS: President and Village Clerk participated in a webinar on March 18 to learn about flood insurance and the National Flood Insurance Program. Information presented included: Flood risk; flood insurance compared to disaster assistance; a brief overview of participant requirements, Elevation Certificates, and Letters of Map Change; purchasing flood insurance and premiums; and claims and appeals.

President contacted CN Track Supervisor on 3/24 regarding road breaking off on Lower Cobden Road just south of Felix Ln. CN came out on 3/26 to make repairs.

President contacted IDOT regarding dead tree along Makanda Road heading into the Village from US 51 as a hazard if tree were to fall across Makanda Road. Within the week the tree was cut down.

Graffiti was spray painted on the playground merry-go-round and chalk drawings on the pavilion floor and stage about March 22 or 23. Dan was able to remove the spray paint on the merry-go-round.

Correspondence was received from Joseph Cervantez at the Jackson County States Attorney’s office inviting Village to choose a representative from the community to serve on the Jackson County State’s Attorney Citizens Advisory Board. Information was needed prior to April Board Meeting. Upon acceptance of serving on the Committee, President nominated Debbie Dunn to represent the Village. Board was asked for their approval of the nomination. There were no concerns regarding the nomination and approval was confirmed by Board.

Email invitation was received from Michael Beatty from the Office of the Senate President seeking information from interest groups throughout the state to facilitate the redistricting process and ensure full public participation. The Senate panel convened in person in Peoria and virtually through the General Assembly’s website on April 1. No information was submitted. Future public hearings will take place for additional testimonies to be taken.

Email correspondence was received from Congressman Mike Bost’s office on March 31 regarding the Community Project Funding program. Deadline to submit request to his office was today, April 5. Was unable to submit any request.

CLERK:

TRUSTEES: Trustee Hilliard reported that he had taken before and after photographs of the bridge work on East McGuire. Trustee Allen recommended that Kenneth Cowan be hired to work as needed/part time on the Street and Road Crew. Kenneth would be paid $17.00 per hour. Board discussed. Trustee Allen made a motion that the Village hire Kenneth Cowan to work as needed/part time, on the Street and Road Crew, and pay him $17.00 per hour. Trustee Brouillette seconded the motion. Voice vote. All present at roll call voted yes. Motion carried. Trustee Ross reported that there is a tire and a board in Drury Creek, across from Mr. Jumps house, that need to be removed. Who is responsible for the cleanup, IDOT or the Village? President will look into the situation. Trustee Ross reported that at one of the abandoned houses on Crackers Neck, a transformer came down. Ameren came and fixed it. Trustee Dalton reported that one of her tenants had purchased a metal detector and would like permission to use it on

Village property. Board discussed and determined that it would be o.k. for her tenant to do that.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s report. B. Bills Payable: Treasurer presented the list of the bills payable.

President asked for a motion to accept the Treasure’s Report and pay the bills. Trustee Ross made a motion to accept the Treasure’s Report and pay the bills. It was seconded by Trustee Allen. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee

B. Ordinance Committee:

C. Street & Road Committee: Trustee Allen reported that the new Billy Goat has arrived, and the Street and Road crew is already using it. Annual Road Inspection is scheduled for this Saturday. Board decided to postpone the inspection until April 17th. Trustee Hilliard will have an updated inspection form to be used.

D. Subdivision Committee: President stated that it might be time for the Subdivision to meet and review the Subdivision Ordinance and update it as needed. Village legal counsel may be involved, as needed.

E. Insurance Committee:

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS: Clerk presented the Appropriation Ordinance 2021-1. Individual voice vote. All present at roll call voted yes. Ordinance was passed. President asked for a motion to approve the Resolution for Disposal of Surplus Property: the 2011 15’ batwing Mower w/ Blades. Trustee Ross made a motion to approve the Resolution for Disposal of Surplus Property. It was seconded by Trustee Brouillette. Voice vote. All present at roll call voted yes.

Motion carried. President asked if the Board would be interested in revisiting the 2017-5 Ordinance prohibiting camping on public property and amend the Ordinance to include private property. Board discussed. It was determined that the Village would defer to the Jackson County rules, for now. Trustee Ross stated that people are still parking in the road on Crackers Neck. Trustee Ross asked if there was a way to inform people of the Village Ordinances. President stated that it might be a possibility the Ordinances could be posted on the Village web site. Trustee Hilliard suggested posting a flyer at the Post Office and Boardwalk stating how narrow the Village roads are, especially Crackers Neck and Church St. and there is no parking on the edge of the road allowed, in order to allow other vehicles to pass through.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: President spoke with Jesse Tinch at IDNR regarding Mr. Millard’s studio on Church Street to make sure Village complies. Mr. Tinch asked for a copy of the Elevation Certificate. We are in good standing with IDNR. Per phone conversation with Village legal counsel no permit or letter to property owner is needed at this point. President and Dan Walker took photos of survey markers for Village files as suggested by Mr. Eaton and IDNR.

President and Trustee Ross met with Greenridge Landscaping. Bid for this year’s landscaping is $545, the same as last year. Later, they will move the small Butterfly bush in the right flower box to the far-right corner of rock in front of building and replace with the same type of Butterfly bush in the left flower box at top of stairs. Cost will be approximately $100 for plant and labor. Board approved cost for landscaping.

Spring Clean-Up Day was scheduled for May 15 and May 22 as a rain date, if needed. Dan and Kip will be available to supervise dumpster. President will reserve dumpster from Burris Disposal and post notices at Post Office, Boardwalk, and Village Hall.

President presented proposal from Stone Creek Homeowners Association for road maintenance in Stone Creek Subdivision. Board members were provided a copy of the proposed agreement prior to the meeting. Stone Creek HOA plan to attend May meeting to answer any questions Village board may have. After discussion, the Board has many concerns regarding the request and entering into an everlasting agreement.

NEW BUSINESS: President was contacted by Tim Chrzan at Keller’s Crossing regarding renewal of their liquor license. The State advised him since their license expired, they would have to complete new paperwork for license renewal. Per Village legal counsel, President was advised the Village board could waive fee for 2020-2021 due to COVID-19 closures and renew license for 2021-2022. Since the State license runs from 4/1 through 3/31, we may want to change to coincide with State license. Our local license must be in effect for them to apply for their State license. President asked Board for approval to waive the 2020-2021 license fee for Keller’s Crossing and change effective date to April 1 each year. After discussion, Board agreed and approved waiver of license renewal fee for 2020-2021 and changing effective date for renewal to April 1 each year. President will revisit with Village legal counsel and advise of Board approval to move forward and respond to Mr. Chrzan regarding license renewal.

ANNOUNCEMENTS:

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Ross and seconded by Trustee Hilliard. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 8:55 p.m.

https://villageofmakanda.com/wp-content/uploads/2021/05/April-5-2021-Board-Minutes.pdf