Carbondale Reporter

City of Carbondale City Council met Dec. 8.

Here is the minutes provided by the council:

Council Members present

Council member Tom Grant, Council member Carolin Harvey, Council member Adam Loos, Council member Jessica Bradshaw, Council member Jeff Doherty, Council member Lee Fronabarger, and Mayor John M Henry

A Local Liquor Control Commission meeting preceded the City Council meeting.

Meeting called to order at 6:21 PM

5. Preliminaries to the City Council Meeting Procedural: 5.1 Roll Call

Procedural: 5.2 Citizens' Comments and Questions

Procedural: 5.3 Council Comments, General Announcements, and Proclamations

Council member Loos asked for an update on a hearing before the court relating to Saluki Bar/Levels. City Attorney Snyder provided that update.

Council member Harvey asked citizens to volunteer with local nonprofit organizations seeking assistance, such as being a bell-ringer for the Salvation Army.

Council member Bradshaw noted that Wright Way Rescue is seeking foster homes for dogs and cats.

6. Public Hearings and Special Reports

Action, Information: 6.1 Review and Acceptance of the FY 2020 Audited Comprehensive Annual Financial Report and Other Supplemental Financial Reports

Mark Dallas and Amber Leslie from Kerber, Eck, and Braeckel reviewed a presentation on the Comprehensive Annual Financial Report and responded to questions from the City Council.

Council inquired about uninsured deposits with relation to FDIC limits, consumer deposit outstanding checks, if the auditors look at the budget as part of the process and whether it determines how closely we follow it, as well as expressed their thanks to Staff and the auditors.

MOTION: Accept and place on file the audited Comprehensive Annual Financial Report for the fiscal year ended April 30, 2020.

Motion by Jeff Doherty, second by Carolin Harvey.

Final Resolution: Motion Carries

Yea: Tom Grant, Carolin Harvey, Adam Loos, Jessica Bradshaw, Jeff Doherty, Lee Fronabarger, John M Henry

7. Consent Agenda of the City Council

Action (Consent): 7.1 Minutes from the Regular City Council Meeting of November 24, 2020 Resolution: Approve the minutes from the Regular City Council meeting of November 24, 2020.

Action (Consent): 7.2 Approval of Warrant for the Period Ending: 11/25/2020 for the FY 2021 Warrant 1395 in the Total Amount of $3,971,390.04

Resolution: Accept the following report of payments made for the period ended: 11/25/2020 totaling $3,971,390.04 (Exhibit A-12-08-2020)

Action (Consent): 7.3 Approval of Wells Fargo Warrant for the Period Ending 09/30/2020 FY 2021 Warrant # WF 09/2020 in the amount of $158,758.79

Resolution: Accept the following report of payments made for the period ended: 09/30/2020 totaling $158,758.79 (Exhibit B-12-08-2020)

Action (Consent): 7.4 Approval of Wells Fargo Warrant for the Period Ending 10/31/2020 FY 2021 Warrant # WF 10/2020 in the amount of $125,732.56

Resolution: Accept the following report of payments made for the period ended: 10/31/2020 totaling $125,732.56 (Exhibit C-12-08-2020)

Action (Consent): 7.5 Resolution Authorizing the Mayor to Enter into an Agreement with Greater Egypt Regional Planning and Development Commission to Administer the Revolving Loan Fund Closeout Grant

Resolution: Approve a Resolution Authorizing the Mayor to Enter into an Agreement with Greater Egypt Regional Planning and Development Commission to Administer the RLF Closeout Grant (Resolution 2020-R-76; Exhibit D-12-08-2020)

Action (Consent): 7.6 Resolutions Commending Ray Toliver, Mary Runion and Kenneth Snider for Service to the City of Carbondale

Resolution: Approve the Resolutions Commending Ray Toliver, Mary Runion and Kenneth Snider for Service to the City of Carbondale (Resolutions 2020-R-77 - 79;Exhibits E – through G-12-08-2020)

Action: 7.7 Approve Proposed Longevity Pay Plan for Non Bargaining Unit Employee Rules and Regulations

Pulled by J. Doherty

Action (Consent): 7.8 Approval of Consent Agenda Items

Resolution: Approve all Consent Agenda items not pulled for separate consideration

MOTION: Approve all Consent Agenda items not pulled for separate consideration

Motion by Lee Fronabarger, second by Carolin Harvey.

Final Resolution: Motion Carries

Yea: Tom Grant, Carolin Harvey, Adam Loos, Jessica Bradshaw, Jeff Doherty, Lee Fronabarger, John M Henry

Action: 7.7 Approve Proposed Longevity Pay Plan for Non Bargaining Unit Employee Rules and Regulations

Pulled by J. Doherty

It was noted that if the intent is to amend the Non-Bargaining Unit Rules and Regulations, that is done by Ordinance. The current section in the Rules and Regulations relating to merit pay should be deleted and replaced with the longevity plan.

The Council decided to defer action on this matter until the next meeting when an Ordinance can be prepared.

8. General Business of the City Council

Action: 8.1 Ordinances Abating the 2020 Tax Levies for General Obligation Bonds

MOTION: Approve the Ordinances abating the 2020 Debt Service Tax Levies for the 2010B, both 2011, the 2013, and the 2020A and 2020B General Obligation Bonds

Motion by Carolin Harvey, second by Lee Fronabarger.

Final Resolution: Motion Carries

Yea: Tom Grant, Carolin Harvey, Adam Loos, Jessica Bradshaw, Jeff Doherty, Lee Fronabarger, John M Henry (Ordinances 2020-43 through -48; Exhibits H – through M-12-08-2020)

Action: 8.2 Ordinance Adopting the 2020 Property Tax Levy

MOTION: Approve an Ordinance adopting the 2020 Tax Levy in the amount of $2,112,113 ($1,035,289 City Purposes, $1,001,175 Library General Operating Purposes, $34,339 for Library Social Security Tax Purposes, $33,279 for Library Tort & Insurance Purposes, and $8,031 for Library Medicare Tax Purposes)

Motion by Carolin Harvey, second by Tom Grant.

Final Resolution: Motion Carries

Yea: Tom Grant, Carolin Harvey, Adam Loos, Jessica Bradshaw, Jeff Doherty, Lee Fronabarger, John M Henry (Ordinance 2020-49;Exhibit M-12-08-2020)

Action: 8.3 Ordinance Establishing the 2020 Tax Levy for the Downtown Special Services Area Number One

MOTION: Approve the Ordinance adopting the 2020 Tax Levy in the amount of $43,938.45 for the Downtown Special Service Area Number One

Motion by Tom Grant, second by Lee Fronabarger.

Final Resolution: Motion Carries

Yea: Tom Grant, Carolin Harvey, Adam Loos, Jessica Bradshaw, Jeff Doherty, Lee Fronabarger, John M Henry (Ordinance 2020-50 ;Exhibit N-12-08-2020)

Action: 8.4 Resolution Permitting Class B Liquor Licensees to Sell Packaged and Premixed Alcoholic Beverages

MOTION: Adopt a Resolution permitting Class B liquor licensees to sell packaged and premixed alcoholic beverages

Motion by Carolin Harvey, second by Tom Grant.

Final Resolution: Motion Carries

Yea: Tom Grant, Carolin Harvey, Adam Loos, Jessica Bradshaw, Jeff Doherty, Lee Fronabarger, John M Henry (Resolution 2020-R-80; Exhibit O-12-08-2020)

Discussion: 8.5 Discussion Regarding an Ordinance Amending City Code Sections Relating to Boards, Commissions, and Committees and Adoption of Rules of Conduct

Council indicated their agreement for approving a general standard of conduct, inquired if housing grants were still reviewed or required to be reviewed by the Community Development Loan and Grant Review Board, requested details about the Board of Local Improvements, how the length of B/C/C terms was determined, whether the B/C/C member continued to serve when their term ended, asked if there was a location on the website about vacancies on B/C/Cs, and concurred that B/C/Cs should be allowed to select their own Chairperson. Council thanked Staff for their work on this item. The Ordinance adopting these changes will be brought before the Council in the near future.

9. Adjournment of the City Council Meeting Procedural: 9.1 Adjourn meeting

There being no further business to come before the public body, the meeting was declared adjourned at 7:39 p.m.

http://explorecarbondale.com/AgendaCenter/ViewFile/Minutes/_12082020-1263