Herrin Community Unit School District 4 Board met Feb. 21.
Here is the minutes provided by the board:
PLEDGE OF ALLEGIANCE: Mr. Loucks led the Pledge of Allegiance.
ROLL CALL: Those present were Mrs. Woodcock, Mrs. Etherton, Mr. Kay, Mr. Jilek, Mr. Loucks, Mr. Loyd, and Ms. Kolb.
VISITOR PARTICIPATION: None at this time.
CONSENT AGENDA:
1. Open Minutes - The Board adopted the open minutes from the meeting held January 17, 2019.
2. Payment of Bills, Herrin Unit #4 – No questions heard.
3. Treasurer’s Report for January 2019 – No questions heard.
4. Adopt Resolution to Transfer $3,814.65 from the Education Fund to the Debt Service Fund for January 2019 Lease Payments. Mr. Kay made a motion, seconded by Mr. Jilek to accept and approve items included, and not extracted, from the Consent Agenda for Thursday, February 21, 2019. All members present voted yea.
OLD BUSINESS:
1. Other Old Business – None at this time.
SPECIAL REPORTS:
1. Student Faculty Recognition - We are very proud to recognize the accomplishments of all students/faculty in Herrin Unit #4. Letters on behalf of the Board will be sent to those recognized.
NEW BUSINESS:
1. Discuss Affordable Gas & Electric – It was the recommendation of Dr. Ryker to accept the proposal from AEP Energy. Dr. Ryker provided information and answered any questions. Mr. Kay made a motion, seconded by Mrs. Woodcock to accept the 3 year proposal from AEP Energy for Electric. All members present voted yea.
2. Agreement for E-Rate Program – Dr. Ryker provided information. Mr. Kay made a motion, seconded by Mr. Loyd to approve the agreement for the E-Rate Program. All members present voted yea.
3. Discuss Athletic Letter Patches – The Board was requested to accept the recommendation of Mr. Anderson in regard to Athletic Letter Patches. Mr. Kay made a motion, seconded by Mrs. Etherton to approve the recommendation of Mr. Anderson regarding the Athletic Letter Patches. All members present voted yea.
4. Other New Business - (Extracted Items)- None at this time.
REQUEST FOR EXECUTIVE SESSION: Mr. Kay made a motion, seconded by Mr. Jilek to close the meeting in accordance with Section 120/2(a) of the Open Meetings Act, citing the following exceptions as contained in Section 120/2(c):
A. Discuss Disciplinary Case(s) B. Consider Approval of Closed Minutes C. Semi-Annual Review of Closed Minutes D. Discuss Evaluation, Retirement, Compensation, and Employment of Specific
Employee(s) All members present voted yea.
RE-CONVENE TO OPEN SESSION: Mrs. Etherton made a motion, seconded by Mrs. Woodcock to reconvene to Open Session. All members present voted yea.
A. DISCUSS DISCIPLINARY CASE(S)
1. Discuss Disciplinary Case(s) – None at this time.
B. CONSIDER APPROVAL OF CLOSED MINUTES
1. Closed Minutes - January 17, 2019- Mr. Loyd made a motion, seconded by Mr. Kay to adopt the Closed Minutes of January 17, 2019. All members present voted yea.
C. SEMI-ANNUAL REVIEW OF CLOSED MINUTES
1. Closed Meeting Minutes Resolution - Dr. Ryker reviewed the closed minutes and recommended declaring the following Executive Meeting Minutes as open:
7-19-2018, 8-16-2018, 8-28-2018, 9-20-2018, 10-18-2018, 12-12-2018
Mr. Kay made a motion, seconded by Mrs. Woodcock to Adopt the Closed Meeting Minutes Resolution as Presented, Declaring the Aforementioned Minutes as “Open.” All members present voted yea.
Consider Disposal of Closed Minutes - In accordance with Section 5 ILCS 120/2.06, the Board of Education may approve and direct the Clerk of the Board to destroy verbatim records of closed meetings, no less than 18 months after the completion of the meeting recorded, so long as the Board of Education has approved written minutes of said closed meetings.
The Board was requested to authorize the Clerk of the Board to destroy verbatim records of the Executive Session meetings prior to August 2017. Mrs. Woodcock made a motion, seconded by Mr. Kay authorizing the Clerk of the Board to destroy verbatim records of the Executive Session meetings prior to August 2017. All members present voted yea.
D. DISCUSS EVALUATION, RETIREMENT, COMPENSATION, AND
EMPLOYMENT OF SPECIFIC EMPLOYEE(S)
1. Discuss Resignation – The Board was requested to accept the resignation of Randall Unger from the position of Jr. High Boys Basketball Coach and to allow the Superintendent to post vacancy as needed. Mr. Kay made a motion, seconded by Mrs. Etherton to accept the resignation of Randall Unger from the position of Jr. High Boys Basketball Coach and to allow the Superintendent to post vacancy as needed. All members present voted yea.
2. Discuss Vacancies - The Board was requested to approve the Superintendent to post the vacancies presented and hire as needed.
2- 1st Grade Teachers 1- Elementary Teacher 2- Math/Science Teachers – Jr. High School 1- Exploratory Teacher with Social Studies/English – Jr. High School 1- English Teacher – High School 1- Math Teacher - split day between HHS/HJHS 1- Automotive CTE Teacher - HHS 1- Agriculture CTE Teacher – HHS Mrs. Etherton made a motion, seconded by Mr. Kay to allow the Superintendent to post the vacancies as presented and to hire as needed. All members present voted yea.
3. Discuss Vacancies – The Board was requested to approve the Superintendent to post a vacancy for Custodian. Mr. Loyd made a motion, seconded by Mr. Kay to allow the Superintendent to post a vacancy for Custodian. All members present voted yea.
4. Discuss Vacancies – The Board is requested to approve the Superintendent to post the vacancies for Title Reading Aide for North Side Primary Center and the Elementary School. Mr. Kay made a motion, seconded by Mrs. Woodcock to allow the Superintendent to post the vacancies for Title Reading Aide for North Side Primary Center and the Elementary School. All members present voted yea.
5. Discuss Vacancy – The Board was requested to approve the Superintendent to re-post the vacancy for the 12-month Secretary/Bookkeeper at the High School. Mr. Kay made a motion, seconded by Mrs. Etherton to allow the Superintendent to re-post the vacancy for the 12-month Secretary/Bookkeeper at the High School. All members present voted yea.
6. Discuss Hiring – The Board was requested to approve the recommendation of Mr. Anderson to hire Carrie Gross as a Softball $1 Coach for the High School. Mrs. Woodcock made a motion, seconded by Mrs. Etherton to approve the hiring of Carrie Gross as the softball $1 Coach for the High School. All members present voted yea.
7. Discuss Amending Minutes – The Board was requested to allow the Superintendent to amend the Minutes from the April 2018 Board Meeting. Currently, the minutes state the Board accepted the letter of intent to retire as presented by Mrs. Susan Hawkinson. Approval is needed to add details as to what was discussed in the February 2018 meeting but approved in April 2018. The addendum would be The Board agreed to grant Mrs. Susan Hawkinson 35-45 extra sick days toward her retirement. Mr. Loyd made a motion, seconded by Mrs. Etherton to amend the Minutes from the April 2018 Board Meeting. All members present voted yea.
8. Discuss Administration Evaluation - Dr. Ryker discussed and answer any questions.
No votes needed.
ADJOURNMENT: Having completed items on the agenda, Mr. Kay made a motion, seconded by Mr. Loucks to adjourn the meeting until the next regular meeting of the Board scheduled for Thursday, March 21, 2019, at 5:00 p.m. in the Unit Office Conference Room.
https://drive.google.com/file/d/1-ER72Y3U9_rr9K70FeK_2lct6dRPYJlV/view