Carbondale Reporter

Herrin Community Unit School District 4 Board met Jan. 17.

Here is the minutes provided by the board:

PLEDGE OF ALLEGIANCE: Mr. Loucks led the Pledge of Allegiance.

ROLL CALL: Those present were: Mrs. Woodcock, Mrs. Etherton, Mr. Kay, Mr. Jilek, Mr. Loucks, and Mr. Loyd. Absent: Ms. Kolb

VISITOR PARTICIPATION: None at this time.

CONSENT AGENDA:

1. Open Minutes - Approval was requested for the open minutes from the meeting held December 13, 2018.

2. Payment of Bills, Herrin Unit #4 – No questions heard.

3. Treasurer’s Report - December 2018 – No questions heard.

4. Adopt Resolution to Transfer $3,814.65 from the Education Fund to the Debt Service Fund for December 2018 Lease Payments.

5. Approve School Improvement Work Plans for the Elementary School and the Jr. High School. Mr. Kay made a motion, seconded by Mr. Jilek to accept and approve items listed and not extracted from the Consent Agenda presented January 17, 2019. All members present voted yea.

OLD BUSINESS:

1. Adopt School Board Policies and Administrative Guidelines- The Board was requested to adopt the following policies and guidelines. 5 Year Review –

2:80-E Board Member Code of Conduct Draft Updates –

2:80 Board Member Oath & Conduct – Draft Updates 4:45 Insufficient Fund Checks & Debt Recovery 4:130 Free & Reduced-Price Food Service 4:130-E Free & Reduced – Price Food Services Meal Charge Notifications 4:170 Safety 5:30 Hiring Process & Criteria 5:60 Expenses

5:100 Staff Development Program 5:220 Substitute Teachers 6:20 School Year Calendar & Day 6:60 Curriculum Content 6:310 High School Credit for Non-District Experiences 7:70 Attendance & Truancy 7:100 Health, Eye, & Dental Examinations 7:190 Student Behavior 7:250 Student Support Services 7:260 Exemption from Physical Education 7:270 Administering Medicines to Students 7:290 Suicide & Depression Awareness & Prevention 7:305 Student Athlete Concussions & Head Injuries Draft Update Rewritten –

3:40-E Checklist for the Superintendent Employment Contract Negotiation Process Mr. Loyd made a motion, seconded by Mr. Kay to adopt New and Revised School Board Policies. All members present voted yea.

2. Discuss Energy Performance Contract – Mr. Kay made a motion, seconded by Mrs. Woodcock to reject all Energy Performance Contract Bids. All members present voted yea.

3. Other Old Business - None at this time.

SPECIAL REPORTS:

1. Student-Faculty Recognition - Letters were sent on behalf of the Board congratulating students and faculty for their accomplishments.

NEW BUSINESS: (Extracted Items)

1. Discuss Agreement –The Board was requested to approve the agreement with Grand Canyon University for Student Teaching. Mr. Kay made a motion, seconded by Mr. Jilek to approve the agreement with Grand Canyon University. All members present voted yea.

2. Approve Account –The Board was requested to authorize the High School Bookkeeper to establish a Youth and Government account within the High School Activity ledger. Mr. Kay made a motion, seconded by Mrs. Woodcock to establish a Youth and Government account within the High School Activity ledger. All members present voted yea.

3. Other New Business – None at this time.

REQUEST FOR EXECUTIVE SESSION:

Mr. Kay made a motion, seconded by Mr. Jilek to close the meeting in accordance with Section 120/2 (a) of the Open Meetings Act, citing the following exceptions as contained in Section 120/2(c):

a. Discuss Student Disciplinary Case(s) b. Adopt Closed Minutes for December 13, 2018 c. Discuss Evaluation, Resignation, Retirement, Compensation, and Employment of Specific Employee(s) All members present voted yea.

RE-CONVENE TO OPEN SESSION: Mrs. Woodcock made a motion, seconded by Mrs. Etherton to reconvene to Open Session. All members present voted yea

A) DISCUSS STUDENT DISCIPLINARY CASE(S)

1. Student Disciplinary Case(s) – None at this time.

B) ADOPT CLOSED MINUTES

1. Adopt Closed Minutes -Mr. Jilek made a motion, seconded by Mr. Kay to adopt the closed minutes of the meeting held December 13, 2018. Mrs. Etherton abstained. All other members present voted yea.

C) DISCUSS EVALUATION, RESIGNATION, RETIREMENT, COMPENSATION,

AND EMPLOYMENT OF SPECIFIC EMPLOYEE(S)

1. Accept Letter of Intent to Retire – The Board was requested to accept the letter of intent to retire at the end of the 2022-2023 school year as presented by Mr. Rod Sherrill. Mr. Loyd made a motion, seconded by Mr. Kay to accept the letter of intent to retire at the end of the 2022-2023 school year as presented by Mr. Rod Sherrill. All members present voted yea.

2. Discuss Hiring –The Board was requested to accept the recommendation of Mr. Andrew Anderson to hire the following athletic coaches:

Sayler Shurtz – HHS Boys Track Asst Coach Travis Richardson – HHS Boys Track $1 Coach Dylan Sollars – HHS Baseball $1 Coach Mrs. Woodcock made a motion, seconded by Mr. Kay to hire athletic coaches, as amended. All members present voted yea.

3. Approve Request for Maternity Leave – The Board was requested to accept the request for Maternity Leave as presented by Rebecca Lewis. Mrs. Woodcock made a motion, seconded by Mr. Jilek to approve the request for Maternity Leave as presented by Rebecca Lewis. All members present voted yea.

4. Approve Request for Leave – The Board was requested to accept the Request for Leave as presented by J.T. Lewis. Mrs. Etherton made a motion, seconded by Mr. Loyd to accept the Request for Leave as presented by J.T. Lewis. All members present voted yea.

5. Discuss Hiring – The Board was requested to approve hiring Tami Ward as a Cook for the Elementary School. Mr. Jilek made a motion, seconded by Mr. Loucks to hire Tami Ward as a Cook for the Elementary School. All members present voted yea.

6. Discuss Hiring – The Board was requested to approve hiring Linda Venegoni as a Cook for the Jr. High School. Mrs. Woodcock made a motion, seconded by Mrs. Etherton to hire Linda Venegoni as a Cook for the Jr. High School. All members present voted yea.

7. Discuss Hiring – The Board was requested to accept the recommendation of Mrs. Cassie Burgess to hire Jeannine Coffey as the Food Service Director. Mr. Loyd made a motion, seconded by Mr. Jilek to hire Jeannine Coffey as the Food Service Director. All members present voted yea.

8. Discuss Hiring – The Board was requested to accept the recommendation of Dr. Ryker to hire Lindsey Cravens as the Bookkeeper/Receptionist for the Unit Office and allow the Superintendent to post a vacancy for a 12-month Secretary at the High School. Mr. Jilek made a motion, seconded by Mrs. Woodcock to hire Lindsey Cravens as the Bookkeeper/Receptionist for the Unit Office and to allow the Superintendent to post a vacancy for a 12-month Secretary at the High School. All members present voted yea.

9. Discuss Vacancy – The Board was requested to allow the Superintendent to post a vacancy for a full- time Drafting Teacher at the High School. Mrs. Woodcock made a motion, seconded by Mrs. Etherton to allow the Superintendent to post a vacancy for a full- time Drafting Teacher at the High School. All members present voted yea.

10. Discuss Resignation – The Board was requested to accept the resignation of Brianna Charlet from the position of Jr. High School Dance Coach. Mr. Loyd made a motion, seconded by Mrs. Etherton to accept the resignation of Brianna Charlet from the position of Dance Coach for the Jr. High School. All members present voted yea.

11. Discuss Hiring – The Board was requested to accept the recommendation of Mr. Andrew Anderson to hire Sierra Anderson as the Jr. High Dance Coach and Jordan Wharton as the $1 Coach for the remainder of the season. Mrs. Woodcock made a motion, seconded by Mr. Jilek to hire Sierra Anderson as the Jr. High Dance coach and Jordan Wharton as the $1 coach for the remainder of the season. All members present voted yea.

ADJOURNMENT: Having completed the items on the agenda, Mr. Kay made a motion, seconded by Mr. Jilek to adjourn until the next regular meeting of the Board of Education scheduled for Thursday, February 21, 2019, at 5:00 p.m. in the Unit Office Conference Room, 500 North Tenth Street, Herrin, Illinois, 62948. All members present voted yea.

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