Carbondale Reporter

Herrin Community Unit School District 4 Board met February 15.

Here is the minutes provided by the Board:

Pledge Of Allegiance: Mr. Loyd led the Pledge of Allegiance.

Roll Call: Those answering roll call were: Mr. Kay, Mr. Plumlee, Mr. Jilek, and Mr. Loyd. Absent: Mrs. Etherton, Mr. Loucks and Mrs. Woodcock.

Visitor Participation:

Robert Burns – Mr. Burns voiced his concern regarding his daughter and the Flag Team Competition.

Greg Wanstreet – Mr. Wanstreet was concerned about the Labor Union classes affecting enrollment in Vocational /CTE classes.

Consent Agenda:

1. Open Minutes - The Board was requested to adopt the open minutes from the meetings held January 11, 18, and February 6, 2018.

2. Payment of Bills, Herrin Unit #4 – No questions heard.

3. Treasurer’s Report for January 2018 – No questions heard.

4. Adopt Resolution to Transfer $3,814.65 from the Education Fund to the Debt Service Fund for January 2018 Lease Payments - Authorization was requested for the Board to adopt this resolution authorizing the District Treasurer to make the transfer, as presented. Mr. Kay made a motion, seconded by Mr. Jilek to accept and approve items included, and not extracted, from the Consent Agenda for Thursday, February 15, 2018. All members present voted yea. Absent: Mrs. Etherton, Mr. Loucks and Mrs. Woodcock

Old Business:

1. Other Old Business - None.

Special Reports:

Student Faculty Recognition - We are very proud to recognize the accomplishments of all students/faculty in Herrin Unit #4. Letters on behalf of the Board were sent to those recognized.

**Mrs. Woodcock arrived at 5:24 p.m.**

New Business:

1. Discuss High School Gym Floors – Dr. Ryker provided information and answered any questions.

2. Agreement for E-Rate Program – The Board was requested to approve the agreement for the E- Rate program. Mr. Plumlee made a motion, seconded by Mr. Kay to approve the agreement for the E-Rate Program. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

3. Conduct First Reading of PRESS Board Policy Manual – This will be adopted at the March 15, 2018 meeting. Mrs. Woodcock made a motion, seconded by Mr. Loyd to conduct the first reading of PRESS Board Policy Manual. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

4. New Lighting Proposals - Authorization was requested for the Superintendent to accept the proposal from State Electric Supply Company for new exterior lights for the schools. If the grant is approved and the amount owed by the district comes in at under $7,550.00. Dr. Ryker provided information. Mr. Kay made a motion seconded by Mr. Loyd to accept the proposal from State Electric Supply Company for new exterior lights for the schools. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

5. Discuss Hiring Architect Company – Dr. Ryker provided information and answered any questions. This item was tabled until next meeting.

6. Discuss Bathroom Remodel – The Board was requested to approve the proposal from Fager McGee Commercial Construction for the Jr. High School Bathroom Remodel. Dr. Ryker provided information and answered any questions. This item was tabled until next meeting. It was requested by the Board that Mr. Lentz obtain additional quotes for the remodel.

7. Discuss Agreement – The Board was requested to approve the agreement with Kendall College for the Early Childhood Education Program. Mr. Kay made a motion, seconded by Mrs. Woodcock to approve the agreement with Kendall College for the Early Childhood Education Program. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

8. Other New Business – None.

Request For Executive Session:

Mr. Jilek made a motion, seconded by Mr. Kay to close the meeting in accordance with Section 120/2(a) of the Open Meetings Act, citing the following exceptions as contained in Section 120/2(c):

A. Discuss Disciplinary Case(s)

B. Consider Approval of Closed Minutes

C. Semi-Annual Review of Closed Minutes

D. Discuss Evaluation, Retirement, Compensation, and Employment of Specific

Employee(s) All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

Re-Convene To Open Session: Mrs. Woodcock made a motion, seconded by Mr. Jilek to re- convene to Open Session. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

A. Discuss Disciplinary Case(S)

1. Discuss Disciplinary Case(s) – Parent J.H. Mr. Plumlee made a motion, seconded by Mr. Kay to ban J.H. from all SIJHSAA Activities for the remainder of the 2017-2018 school year as recommended by the Southern Illinois Jr. High School Athletic Association. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

B. Consider Approval Of Closed Minutes

Closed Minutes - January 18, and February 6, 2018 – Mr. Jilek made a motion, seconded by Mr. Kay to Adopt the Closed Minutes of January 18, and February 6, 2018. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

C. Semi-Annual Review Of Closed Minutes

1. Closed Meeting Minutes Resolution - Dr. Ryker has reviewed the closed minutes and recommends declaring the following Executive Meeting Minutes as open:

7-11-2017, 7-18-2017, 8-8-2017, 9-12-2017, 10-2-2017, 10-10-2017, 10-27-2017, 11-14-2017, 11-30-2017, 12-4-2017, and 12-12-2017

Mr. Kay made a motion, seconded by Mr. Jilek to Adopt the Closed Meeting Minutes Resolution as Presented, Declaring the Aforementioned Minutes as “Open.” All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

Consider Disposal of Closed Minutes - In accordance with Section 5 ILCS 120/2.06, the Board of Education may approve and direct the Clerk of the Board to destroy verbatim records of closed meetings, no less than 18 months after the completion of the meeting recorded, so long as the Board of Education has approved written minutes of said closed meetings. The Board was requested to authorize the Clerk of the Board to destroy verbatim records of the Executive Session meetings prior to August 2016. Mr. Kay made a motion, seconded by Mrs. Woodcock to authorize the Clerk of the Board to destroy verbatim records of the Executive Session meetings prior to August 2016. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

D. Discuss Evaluation, Retirement, Compensation, And Employment Of Specific Employee(S)

1. Discuss Resignation – The Board was requested to accept the resignation of John Sims from the position of Assistant Football Coach at the High School. Mr. Kay made a motion, seconded by Mr. Plumlee to accept the resignation of John Sims from the position of Assistant Football Coach at the High School. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

2. Discuss Hiring –. It was the recommendation of Mr. Jeff Johnson to hire Mr. Rob Tate as Lunchroom Monitor at the High School. Mr. Kay made a motion, seconded by Mrs. Woodcock to hire Mr. Rob Tate as Lunchroom Monitor at the High School. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

3. Discuss Resignation – The Board was requested to accept the resignation of Ron Nesler from the position of 8th Grade Boys Basketball Coach at the Jr. High School and to allow the Superintendent to post vacancy, as needed. Mr. Kay made a motion, seconded by Mr. Plumlee to accept the resignation of Ron Nesler from the position of 8th Grade Boys Basketball Coach at the Jr. High School and to allow the Superintendent to post vacancy, as needed. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

4. Discuss Paternity Leave – The Board was requested to accept the letter of request for Paternity Leave as presented by Matt Hall. Mr. Plumlee made a motion, seconded by Mrs. Woodcock to accept the letter of request for Paternity Leave as presented by Matt Hall. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

5. Discuss Vacancies - The Board is requested to approve the vacancies as amended and hire as needed.

3- Kindergarten/ 1st Grade Teachers

1- Part-Time Drafting Teacher – High School

1-Reading Specialist – North Side Primary Center

1-Physical Education Teacher – North Side Primary Center

Mr. Kay made a motion, seconded by Mr. Jilek to approve the vacancies as amended and to hire as needed. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

6. Discuss Hiring – It was the recommendation of Mr. Mike Lentz to hire Danny Williams for the Custodian position. Mr. Plumlee made a motion, seconded by Mrs. Woodcock to hire Danny Williams for the Custodian position. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

7. Discuss Retirement – Discussion was held in regard to Susan Hawkinson’s retirement.

8. Discuss Hiring – The Board was requested to accept the recommendation of Mr. Mike

Mooneyham to hire the coaches, as presented.

David Mallow – HHS Girls $1.00 Track Coach

Chelsea Smith – HJHS $1.00 Volleyball Coach

Bruce Jilek – HHS $1.00 Softball Coach

John Marc Warren – HHS JV Baseball Coach

Kyle Hudson - HHS Assistant JV Baseball Coach

Zach Riley – HHS Assistant Track Coach

David Hickey – HHS $1.00 Track Coach

Mr. Plumlee made a motion, seconded by Mr. Kay to hire the coaches, as presented. Mr. Jilek abstained. All other members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

9. Administration Contracts - The Board was requested to accept the Administration contracts, as presented. This item was Tabled until the next meeting.

10. Discuss Administration Evaluation - Dr. Ryker discussed and answered any questions. No votes or action taken.

Adjournment: Having completed items on the agenda, Mr. Jilek made a motion, seconded by Mr. Kay to adjourn the meeting until the next regular meeting of the Board scheduled for Thursday, March 15, 2018, at 5:00 p.m. in the Unit Office Conference Room. All members present voted yea. Absent: Mrs. Etherton and Mr. Loucks.

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