Carbondale Reporter

Jackson County Finance and Administration Committee met October 12. 

Here is the minutes as provided by the committee:

Call to Order (5:03 PM)

Members Present: Comparato, D. Bost, Erbes, Hunter, Maxwell and Peterson

Members Absent: Larkin

Also Present: Laurie Nehring, Tamiko Mueller, Michelle Tweedy, Josh Barringer, Grant Guthman, Derek Misener, Mary Beth Varner, Sarah Patrick, Kevin Kern, Dan Brenner, Rebecca Blomer, John Huffman, Tom Couch, Howard Danzing, Luke Phelps

Approval of Minutes

I. 17-2845 September 11, 2017 Minutes

A motion was made by D. Bost, seconded by Peterson, to approve the September 11, 2017 minutes as presented. The motion carried by unanimous vote.

Chair's Report

Hunter reminded the committee and guests that this is going to be a long meeting and she asked all presenters to keep their presentations to around five minutes.

Insurance

II. 17-2846 Worker's Compensation Renewal

Couch spoke to the committee about the county's current workers compensation plan. The county pays the frist $500,000 of each claim. Couch reviewed each of the three plans he presented. The committee members asked questions and discussed the options. A decision on this has to be made at the November meeting. This item will remain on the agenda.

Executive Session

Hunter moved up the Executive Session to accommodate an attendee who had another meeting.

III. 17-2860 Executive Session under 2 (c)(1) to discuss an incident involving a supervisor at the Jackson

County Ambulance Service

A motion was made by D. Bost, seconded by Comparato, to approve entering into Executive Session under 2 (c) 1 to discuss an incident involving a supervisor at the Jackson County Ambulance service. The motion carried by the following vote:

Yes: 5 - Comparato, D. Bost, Hunter, Maxwell and Peterson

Absent: 2 - Erbes and Larkin

A motion was made by Comparato, seconded by Peterson, to approve exiting Executive Session. The motion carried by unanimous vote.

IV. 17-2847 Worker's Compensation Update

Nothing new to report.

V. 17-2848 Health Insurance Update

a. Communications-Buzz-October 2017

Danzig presented the committee with information about renewing the county's stop loss coverage. He informed them that a couple of companies had declined to present a bid. He said it was not possible to get an exact quote for our current plan. He estimates that a fully funded health insurance plan would cost the county around $4.7 million dollars which is more than the current plan. He suggested lazering a couple of employees with special situations and having employees use a locally owned pharmacy only. He presented and reviewed the Health Alliance fully funded plan. A decision on this will need to be made at the November meeting. This item will remain on the agenda.

Committee members were asked to read the Buzz at their leisure.

VI. 17-2849 Payment of Health Insurance Claims in the amount of $267,619.15

A motion was made by Erbes, seconded by Maxwell, to authorize payment of the Health Insurance claims in the amount of $267,619.15. The motion carried by unanimous vote.

VII. 17-2850 Property & Liability Policy Renewal

Kern spoke to the committee about what the county has received since contracting with Snedeker Risk Management for property & liability insurance. He thanked Tweedy for all her work with Snedeker to get everything done. Then he reviewed the renewal information and explained that the 3.5% increase in the premium is mostly due to the national increase in law enforcement liability. Hunter asked Tweedy to have available at the County Board meeting a comparison between the amount spent on deductibles with how much was budgeted for that. A motion was made by D. Bost, seconded by Peterson, to approve the renewal of the Property & Liability insurance with Snedeker Risk Management. The motion carried by unanimous vote.

VIII. 17-2851 Unemployment Insurance Renewal

Kern reviewed the unemployment insurance renewal. He explained how the county saved money in the last fiscal year. He also indicated that the county may see a decrease after 2018 when a few things drop off.

There was a brief discussion about the cyber liability policy. Hunter indicated that she will sign the policy when Tweedy gets it ready. A motion was made by D. Bost, seconded by Peterson, to approve the renewal of the Unemployment insurance with Snedeker Risk Management. The motion carried by unanimous vote.

Finance

IX. 17-2853 Communications-Audit Guidelines

Tweedy informed the committee that the county is already compliant with these audit guidelines and this is just for informational purposes.

X. 17-2854 Payment of County Monthly Claims in the amount of $373,863.28

A motion was made by Erbes, seconded by Comparato, to authorize payment of the county monthly claims in the amount of $373,863.28. The motion carried by unanimous vote.

XI. 17-2855 Payment of Board Member Travel Expenses in the amount of $4,078.64

A motion was made by Comparato, seconded by Maxwell, to authorize payment of board members travel reimbursement in the amount of $4,078.64. The motion carried by unanimous vote.

XII. 17-2857 IHFS- Rec Over payment Adjustment $12,801.08

Tweedy explained that this is money that is owed back to the state from the Rehab and Care over payment.

A motion was made by Peterson, seconded by Comparato, to authorize paying back the $12,801.08 to IHFS for the over payment from Rehab & Care. The motion carried by unanimous vote.

XIII. 17-2858 BS&A Update

Hunter informed the committee that she contacted BS&A about getting another week of payroll training. The committee discussed the issue and whether the money should be spent. Tweedy mentioned that the county does have some responsibility for how the initial training was handled. Varner commented that she uses the phone help and finds that they are able to assist her. The consensus of the committee is to have staff continue to use the unlimited phone assistance that is included in the package.

Labor

XIV. 17-2859 FOP-Request to Bargain

This is for informational purposes.

XV. 17-2856 2017-2018 Budget Preparation

Tweedy began by giving the committee an overview of how revenues come into the county. She gave an explanation of how funding that comes into the county is routed to the appropriate accounts. Through the example of the law library funds from the Circuit Clerk's office. The committee asked questions and thanked Tweedy for walking them through the process.

The committee moved on to discussing county levy's. Tweedy explained how the levy process works and which levy's went up from last year. The committee discussed this item. The committee members once again thanked Tweedy for all her work and help. She mentioned that if anyone has any questions they are welcome to contact her or come by the office.

XVI. 17-2861 County Board Budget

This item has been moved to the Monday, October 16th meeting.

Computing Services

Barringer reported that recently the county had a server go down and a power outage but otherwise things seem to be running smoothly. The committee thanked him for staying through the meeting.

Old Business

New Business

Adjourn (7:53 PM)

Comparato moved and D. Bost seconded to adjourn; motion carried.

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