Carbondale Reporter

Illinois Heartland Library System Nominating Committee met March 2.

Here is the minutes as provided by the committee:

Call to Order

Susan Tulis called the meeting to order at 10:02 am

Roll Call

Members present: Susan Tulis, Scott Drone-Silvers, Monica Cameron, Lacey Wright, Betsy

Mahoney

Public Comment

There were no comments from the public

Appoint a Secretary

Lacey Wright volunteered to be secretary

Approval of Minutes

Motion by Betsy Mahoney to approve the March 2, 2017 minutes. Second by Monica Cameron.

All were in favor. Motion carried.

Finalize Election Results

Susan Tulis gave an overview of ballots that were incomplete or duplicates. The group

discussed how to handle each problematic ballot. Review of the bylaws confirmed that in the

case of duplicate ballots, only the first complete ballot will be accepted. The group then

reasoned that incomplete ballots or ballots filled out but not submitted would also be rejected

to ensure a fair and transparent election.

The remaining ballots resulted in the following elected candidates:

Susan Pennington – School Library Representative

Gary Denue – Public Library Trustee Representative

Mary Smith – Public Library Trustee Representative

Sandra West – Academic Library Representative

Stacey Cart – Special Library Representative

Notifying Candidates

Betsy, Susan, Monica and Lacey divided up the list and will notify the elected candidates.

Recommendations for improving the election process

The group discussed the entire nomination and election process and would like to make the

following suggestions for next time:

 Send information out to the Membership in early December to make them aware of

upcoming open seats. Include information such as trustee responsibilities, meeting

dates, times, location, length of term, average length of meetings.

 Provide the Nominating Committee with details regarding responsibilities and time

commitments to share with candidates. Include any relevant changes since the last

election regarding responsibilities or the organization of meetings.

Public Comment

There were no comments from the public

Announcements

No need for another meeting. The minutes for this meeting will be emailed to the committee

and approval will be completed electronically.

Adjournment

Meeting adjourned at 10:34 am

http://www.illinoisheartland.org/sites/default/files/meetings/minutes/APPROVED%20Minutes%20Nominating%20Committee%2003-02-17.pdf