Carbondale Reporter

At a recent meeting, the Jackson County Executive Committee considered a resolution to create a Jackson County Public Building Commission.

The committee includes the county board chair, county board vice-chair, chair of Finance & Administration, chair of Legislative & Public Safety, chair of Real Property and two board members.

Below is the agenda for this meeting, as provided by the committee.

EXECUTIVE COMMITTEE

THURSDAY, JUNE 9, 2016 5:00 PM

JACKSON COUNTY COURTHOUSE

Call to Order (5:00 PM)

Members Present: Hunter, J.S. Rendleman, Peterson, Redmond and Rowe

Members Absent: Larkin

Also Present: Andrew Erbes, Josh Barringer, Michelle Tweedy

Approval of Minutes

I. 16-0360 May 5, 2016 Minutes

A motion was made by Rowe, seconded by Hunter, to approve the May 5, 2016 minutes, with one correction. The motion carried by unanimous vote.

Office Personnel Matters

II. 16-0367 Board Supervised Position Descriptions

The committee discussed the presented updated job descriptions.There were several grammatical errors that the Committee Coordinator will correct. The Chairman thanked Ms. Peterson and Mr. Redmond for all their work on the descriptions. Then he raised the question about residency requirement for each position. The committee discussed whether each description or just management should state that residency in the county is preferred, required, or not addressed in the descriptions at all. The committee would like "Other duties as may be assigned" to be included in each description. Additionally, they would like ensure that in the Supervision section of each description there is involvement of an elected official. The Committee Coordinator was asked to send the descriptions to all Board members and to the State's Attorney's office for comments

III. 16-0397 Time off policy

The committee discussed how comp time is being recorded for Board supervised staff. The decision was made that comp time will be accumulated and recorded at time and half so that records will show exactly how much comp time each staff member has. Additionally, the Board office staff can use flex time as conditions warrant and at the discretion of the Office Manager/Accounting Coordinator.

Human Resources Subcommittee

IV. 16-0396 Appointment to Executive Committee

The Chairman reminded everyone that their is an At-Large Member spot available on the Executive Committee. The Committee Coordinator will send a reminder email to the full Board.

V. 16-0361 Resolution providing for and requiring the submission of the proposition of the creation of a Jackson County Public Building Commission The committee discussed the proposed resolution. They mentioned several other counties and how they handled the issue and emphasized that this commission will be made up of citizens as well as a Board members. The committee also discussed getting the message to the public. Ms. Hunter will provide a presentation at the July meeting on community engagement. A motion was made by Rowe, seconded by Redmond, to present to the full Board at the June meeting the Resolution providing for and requiring the submission of the proposition of the creation of a Jackson County Public Building Commission to the County Board, subject to whether the State's Attorney will need to make any changes. The motion carried by unanimous vote

Appointments

VI. 16-0362 County Board Appointment

The committee discussed the application from Ms. Endres to fill the vacant seat on the Jackson County Board. The Chairman indicated that he will be nominating Ms. Endres at the Board meeting this month.

VII. 16-0363 Animal Control Administrator

The committee reviewed the application from Mr. Koehn and the Chairman intends to appoint him.

VIII. 16-0364 Board of Health (4)

The committee reviewed the applications that have been submitted and the Chairman indicated that he will be reappointing Paul Bennett, Don Massie, Connie Favreau, and Tom Redmond.

IX. 16-0365 Oraville Water District

The committee received two applications for the open position on the Oraville Water District Board, from Mike Deuel and Patricia Sherman. The Chairman indicated that he will reach out to both applicants

Old Business

Ms. Peterson brought up a few things she is concerned about. First, she would like the date of the Zoning meetings changed to allow for more time for the Zoning meeting and to prepare for the County Board meetings. Second, she inquired about changing the date or time of the Real Property meeting so she is better able to attend. Finally, she had questions about the Citizen Zoning Survey. Then she inquired about whether the Board would like to hear from a representative of Jackson County Mass Transit. The Chairman updated the committee on the current state of the Mass Transit. Mr. Redmond showed the committee a mailer that is being sent to some citizens in Jackson County asking for money about a supposed referendum in the county. Ms. Hunter made reference to a Senate bill regarding consolidation within the county.

New Business

Executive Session

X. 16-0366 Executive Session under 2(c)(1) of the Illinois Open Meeting Act to discuss Ambulance Director Contract and personnel merit raises for Board supervised and evaluated personnel A motion was made by Rowe, seconded by Peterson, to approve entering into Executive Session under 2(c)(1) of the Illinois Open Meetings Act to discuss Ambulance Director Contract and personnel merit raises for Board supervised and evaluated staff. The motion carried by the following vote: Yes: 5 - Hunter, J.S. Rendleman, Peterson, Redmond and Rowe Absent: 1 - Larkin

Adjourn (6:35 PM)

Rowe moved and Redmond seconded a motion to adjourn, motion carried