Golden Prairie Public Library District Board of Trustees met May 17.
Here are the minutes provided by the board:
I. New and Re-elected Trustees: Oath of Office
Re-elected Trustees Ary Anderson, Jim Russell, and Patti Salch took the Oath of Office.
II. Call to Order
President Novosad called the meeting to order at 5:08 pm.
III. Roll Call
Trustees Present: Ary Anderson, Stephen Peterson, Jim Russell, Patti Salch, Kathy Vroman, Stephanie Walden, Ruth Novosad
Others Present: Nan Goerlitz, Jeanne Hamilton, Kathy Jeakins
Absent: None
IV. Introductions
There were no introductions.
V. Public Comments
There were no public comments.
VI. President’s Report
President Novosad passed around the ALA magazine for Trustees to look at. She also shared a brochure from the Flower Memorial Library in Watertown, New York, where she recently attended a wedding.
VII. Approval of Minutes
A. April 19, 2023
The minutes were approved as presented.
VIII. Staff Reports
A. Director’s Report: Jeanne Hamilton, Library Director, shared that the Bookmobile reached the highest annual attendance in the last seven years. She passed around examples of the Summer Reading logs for patrons. Staff have been visiting schools in District 87 and Unit 5 to promote Summer Reading. Jeanne highlighted that the expansion and renovation is progressing well.
B. Circulation and Outreach Report: There was no report tonight.
C. Financial Report: Kathy Jeakins, Business Manager, reported that there has been little activity in the month of April.
IX. Unfinished Business
A. Update on Annexations: President Novosad stated the GPPLD attorney and the County attorney are working on an agreed order. The next hearing will be Friday, June 9, 2023 at 1:45pm on Zoom. The question was asked if this ruling would be binding. It was confirmed that if the judge ruled in favor of the order, the only acts that may overturn it would be if someone sued to overturn it or if there was another annexation.
X. New Business
A. Discuss Intergovernmental Agreement for Library Services between Bloomington Public Library and Golden Prairie Public Library District
Director Hamilton indicated the minor changes in the agreement: date changes, reference to laws that have changed, and updated insurance language. The two townships that were added after the agreement went into effect, that were still covered, are also specified in the amended agreement. There was discussion about GPPLD Trustees having Bloomington Public Library staff members with them while representing GPPLD at events to be sure the insurance covers them.
B. Approve Proposed Budget Transfers
STEPHANIE WALDEN MOVED, AND ARY ANDERSON SECONDED, TO APPROVE THE PROPOSED BUDGET TRANSFERS IN THE AMOUNT OF $4200 AS SET FORTH IN THE MAY 17, 2023 BOARD PACKET.
YAYS: ARY ANDERSON, STEPHEN PETERSON, JIM RUSSELL, PATTI SALCH, KATHY VROMAN, STEPHANIE WALDEN, RUTH NOVOSAD
NAYS: NONE
ABSENT: NONE
THE MOTION CARRIED UNANIMOUSLY.
XI. Comments from Board Trustees
Stephanie Walden shared that the Nominating Committee had approached Ary Anderson to become President, Jim Russell to become Vice President, and Kathy Vroman to take over as Secretary/Treasurer. All have accepted the nominations.
Jim Russell mentioned that he attended the Bloomington Public Library Board meeting the previous night to observe their strategic planning. He recommended that Golden Prairie take a broad, high-level approach when the GPPLD strategic planning discussions begin. Jim also wanted to be sure the renovated library would be submitted for a spotlight in the ALA magazine next year. Jeanne Hamilton indicated that the Illinois Library Association also has this feature, and she will submit to both. Kathy Vroman indicated she was unable to access the SharePoint site for the Trustee Orientation documents. Jeanne said she would look into it.
XII. Reminder
A. Next Board Meeting is June 21, 2023
XIII. Adjournment
President Novosad adjourned the meeting at 5:45 pm.
https://www.bloomingtonlibrary.org/sites/default/files/content/minutes/GPPLD%20MAY%2017%202023%20MINUTES.pdf
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