Carbondale Reporter

Village of Makanda Board of Trustees met Nov. 9.

Here are the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the roll of the Village Board: Trustees Hilliard, Allen, Dalton, Ross, Pitcher, and Wolff, were present.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes from the last meeting. Trustee Wolff made a motion to accept the minutes with the correction of the price for the new railings at the Community Center. The correct price is $9,000. It was seconded by Trustee Hilliard. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Russ Kramer, was present to observe.

PETITIONS AND COMMUNICATIONS: President was contacted by Kelsey Bowe with Greater Egypt Regional Planning and Development Commission requesting permission to fly their drone over downtown Makanda for their monthly flight training on October 20th. They try to go to a new location each month to practice flying in different conditions, and to get a collection of aerial photographs of southern Illinois. President okayed request. Kelsey sent a file of photos to the President. If we ever want to print any of the photos for display, she can send us copies without the watermark. Comments were made that it would be nice to look at photos. President will see about printing them out for review.

CLERK: Clerk addressed the Board regarding correspondence received from Jennifer Collins, regarding possible zoning laws about putting up a Yurt on private property. Clerk advised Jennifer to contact the Jackson County Health Department to determine what was necessary in terms of sewage and running water requirements. Clerk stated that Yurt’s are not currently mentioned in the Village Camping Ordinance and suggested that the Camping Ordinance may need to be updated.

TRUSTEES: Trustee Hilliard stated that he had an appointment with Ed, to meet at the meter board by the Pavilion to discuss how to increase the amount of service and update the meter board and get a bid, for the project. Trustee Hilliard reported that Danny had put reflectors the East McGuire bridge. Trustee Pitcher inquired how Trunk or Treat and Vulture Fest had gone. Trustee Ross stated that she had made 50 bags of candy and only had 2 bags leftover and considered Trunk or Treat a success. Trustee Ross reported that Vulture Fest went well, except for the continuing parking problem on Crackers Neck. Although barriers are put up to stop people from parking on Crackers Neck, people remove the barricades and park there. Emergency vehicles can not get through and homeowners cannot get to their driveways. Trustee Ross requested that yellow caution tape be put up at both ends of Crackers Neck, next year. President Shingleton reported that her contact at the Jackson County Sheriff’s Department told her that the Officers that were at Vulture Fest, reported people shaking their hands and thanking them for being there. Trustee Wolff reported that Danny had done a wonderful job with the Billy Goat, cleaning the ditches on East McGuire Road extension. Trustee Allen reported that the 2022 Dodge Ram 4500 truck has been taken to Woody’s, because the hydraulic system is not working properly. Trustee Allen also reported that a representative from Western Kentucky &Tennessee, a fiber optic company, had come to his house, and talked with him about installing Fiber Optics in the Village of Makanda. Trustee Allen reported that this company drills under the roads. Trustee Ross had also talked with a man from Western Kentucky & Tennessee. President added she had been contacted by Bill Bartleman and Bobby Goode with WK&T to provide them with a Letter of Support to assist them for applying for a grant to bring High Speed Fiber to unserved and underserved communities and areas of Jackson County. Both Jackson County and Makanda Township feel they would be a good company to work with. The Village plans to provide ARPA finds we received to assist with project. Trustee Ross requested another no parking sign for Crackers Neck. The Jackson County Sheriffs Department will enforce no parking, if there is a sign posted.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s Report

B. Bills Payable: Treasurer presented the Bills Payable

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s Report and pay the bills. Itwas seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried.

Treasurer recommended transferring $75,000 to a CD. He will watch interest rates and report back to the Board at the next meeting. Board discussed and agreed.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee: Committee met on October 19 to discuss Ordinances that may need to be reviewed/updated and possible new Ordinances. Asked for Board’s comments to proceed. Will need to discuss with Village legal counsel.

• Discussed Ordinance regarding culverts. Decided no update necessary.

• Update current camping Ordinance to include private property

• Check regarding regulations for CBD sales for medicinal purposes for possible new Ordinance.

• With upcoming installation of Broadband/Fiber Optic, may need Utility Ordinance/Permit.

Trustee Ross asked if President Shingleton would also ask the Village Attorney what the limits are for repairs to be made to the houses on Crackers Neck.

C. Street & Road Committee: Last meeting it was discussed regarding what to be done to keep people from backing into ditch at entrance to McGuire W Ext. It was recommended to put up a wooden barrier. After checking the area, it was determined to put in 4 steel posts filled with concrete. Dan is having a hard time finding steel posts. The posts will be painted orange with reflective tape. Trustee Hilliard suggested checking with E.T. Simonds to see if they might have some used posts that would work.

Trustee Allen advised that blacktop on Poplar Camp where it meets oil and chip is breaking apart. Dan has repaired temporarily. Trustee Allen will make contact to have someone look to see what needs to be done to fix issue.

D. Subdivision Committee:

E. Insurance Committee:

F. Playground Committee: It is time for a playground inspection. President Shingleton will call the committee members to schedule a date and time.

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS:

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS:

In March Board discussed request from the Makanda area 4-H group for use of Community Center to hold their monthly meetings. The group does not have the funds to rent the facility and there was a question regarding if they had liability insurance. President advised the group would meet on the 3rd Tuesday of each month from October through May for about 1½ hours. The group does have Liability Insurance. President asked for approval to waive rental fee for this group. The Board asked why the group does not continue using Unity Point chool and there was concern of cleaning up after use. President will check further. Board did approve the group using the Community Center for their meeting on Tuesday, November 15 due to short notice.

President met with Thad Ellet Plumbing for an estimate to replace the faucets in the men and women’s restrooms. The cost to replace 4 faucets would be $2,038.45. President spoke with Village Treasurer regarding what line money would come from in the General Fund and recommend it be paid from Capital Outlay-Misc. After discussion, due to cost and money availability, it was decided to check to see if repair could be done at a less expensive cost.

President provided update regarding the informational townhall meeting regarding the SAFE-T Act (Bail Reform) that was to have taken place in October. Deb advised President the State’s Attorney’s Office has a meeting scheduled on December 1 to discuss when these meetings will be held. She will update President after this meeting.

Trustee Hilliard inquired if the fall Clean up dumpster had been full. President Shingleton reported that it only been ¾ full. The Board may want to decide if having just a Spring Clean Up dumpster is enough for the Village and save the expense of a Fall Clean up dumpster.

President spoke with Mr. Page with Page Ironworks regarding replacement of handrail at Village Hall and Community Center to let him know we would be in touch with him in March or April 2023 when we are looking at or next budget. He advised it would take 60 to 90 days to make railings and 3 to 5 days to install.

At the last meeting it was discussed about putting a dawn to dusk light on the outside of the Village Hall. Trustee Hilliard will meet with Ed Robinson to see what will work best.

NEW BUSINESS:

GENERAL ANNOUNCEMENTS:

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Wolff and seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 9:13p.m.

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