Carbondale Reporter

City of Carterville City Council met Oct. 11.

Here are the minutes provided by the council:

The meeting was held in the Council Chambers with Mayor Bradley M. Robinson presiding. He called the meeting to order at 7:00 p.m.

ROLL CALL

Bradley M. Robinson Mayor Present

Khristina Hollister City Clerk Present

Michele A. Edwards Deputy City Clerk Present

Mark Carney City Treasurer Present

John Allsopp Alderman/Ward 3 Present

William Edwards Alderman/Ward 1 Present

Phyllis Emery Alderman/Ward 4 Present

Tom Harness Alderman/Ward 2 Present

Teri Ingram Alderman/Ward 3 Absent

Tom Liebenrood Alderman/Ward 4 Present

Curtis Oetjen Alderman/Ward 2 Present

Rod Sievers Alderman/Ward 1 Present

The Mayor declared a quorum present.

Present at the meeting were: Retia Watson, Secretary/Bookkeeper; Cindy Claunch, Citizen; Jeff Kurtz, Citizen Advisory Member; Harriet Mize, Chamber of Commerce; Michael and Nancy Nilson, Citizens; Harry Treece II, Citizen Advisory Member; and Janice McConnaughy, Citizen.

Motion 1: Sievers moved and Edwards seconded to approve the minutes of the Regular Meeting of the Carterville City Council held September 13, 2022 as presented. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried.

Mark Carney, City Treasurer, presented the Treasurer's Report for September 2022 with a total cash and investments of $5,542,403.90.

Motion 2: Emery moved and Sievers seconded to approve the Treasurer's Report for the month of September 2022. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried.

RECOGNITION OF GUESTS

Mark Parsons, Attorney, attended the meeting to thank the City Council for the approval of the TIF agreement for his new firm.

Motion 3: Oetjen moved and Edwards seconded approve payment of the monthly bills as presented. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried.

Engineering Report

The Mayor gave updates on the striping program under the MFT Program which was estimated by the engineer at $24,000.00. The bids came in at $45,000.00, and the Committee agreed to delay this project until Spring. The engineer is soliciting estimates from smaller striping companies in case we need a small project completed.

The ARPA Sub-Award Program from the Williamson County Commissioners in the amount of $300,000.00 will be used for the Phase I Parking Plan. This is a reimbursement program and the engineer is working on a bid package for this project.

Departments/Committees

Cannon Park (Community Building) and James Street Park

The Mayor explained a request from Malone's Child Care regarding the use of Cannon Park and the Community Center (at reduced fee) for a free family fun event with hayrides, food, and showing the Hocus Pocus 2 Movie on Friday, October 21st. Chief Flaningam will check on the hayride route for both the Lions Club and Malones. Alderman Harness asked if the City could designate a route for the hayrides. Malone's is not charging anyone for this evening activity and they are coordinating the hayride with the Lions Club. Alderman Harness asked that anyone who is asking for assistance from the City Council should attend the meetings to answer questions. The Mayor explained there is a great deal of coordination still going on between Tri-C Athletics, the Lions Club, the Carterville Soccer Association and Malone's. A fee of $80.00 was suggested as this is a business and not a NFP.

Motion 4: Harness moved and Allsopp seconded to authorize the use of the Community Building and Cannon Park for the Malone's Child Care/Free Family Fun event (pending coordination of hayride and smore fire pit with the City) at a cost of $80.00 for the use of the Community Building. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried. (Curt Oetjen and Phyllis Emery volunteered to split the $80.00 cost for Malone's)

The Mayor explained a request from the Lions Club for the use of Cannon Park and James Street Park as follows:

Dates and Times: Oct 20 from 7:00 to 10:00 pm / Oct 21 and 22 from 7:00 to 11:00 pm

1) October 20 and 21 will be a haunted drive ($20.00 per vehicle)

2) October 22 will be a haunted hayride ($5.00 per adult/$3.00 per child 12-years of age or younger

3) The drive/hayride will begin each evening at the Carterville Intermediate School, travel down Anderson Street, cross Dent Street and enter the park.

Motion 5: Edwards moved and Sievers seconded to authorize the use of Cannon Park for the Lions Club Haunted Hayride and Haunted Drive as explained above. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried.

The Mayor opened a discussion regarding the correspondence from Joshua Keith, President of Tri-C Athletics, regarding preliminary plans for the 2023 BB/SB season at James Street Park which includes the addition of trash cans, porta potties, etc.

Motion 6: Emery moved and Harness seconded to approve up to $400.00 for the purchase of 55-gallon drums to be used as trash cans at James Street Park. All present voted yea and the Mayor declared the motion carried.

Motion 7: Oetjen moved and Edwards seconded to allow the placement of portable toilets at James Street Park for Tri-C Athletics for their 2023 season (we will address cost and possible reimbursement in the MOU next year before their season). All present voted yea and the Mayor declared the motion carried.

The Mayor explained the new draft of the Carterville Community Center Rental Agreement with a provision regarding the use of a State and Carterville Liquor Licensed vendors or alcohol is not permitted on the premises. The City has the right to end the event if a vendor is not present. There is a fine listed in this agreement of $75.00 to $1,000.00 at the discretion of the Police Department. John Allsopp asked that we address the deposit charge and increase it to $1,500.00 for a large party. The Mayor suggested that we discuss this at a later date as it is not on the agenda. If there is an event and there is damage, we have the legal capability to pursue civil action against the renter of the building.

Motion 8: Harness moved and Emery seconded to approve the Carterville Community Center Rental Agreement which includes the new language requiring an alcohol vendor. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried.

Street and Maintenance Department

The Mayor explained the quote from Indiana Salt Supply for 100 tons of salt for the winter at a cost of $12,900.00. The split will be 60 tons now and 40 tons on hold.

Motion 9: Liebenrood moved and Allsopp seconded to approve the purchase of up to 100 tons of Deicing Salt from Indiana Salt Supply at a cost of $12,900.00 (from Motor Fuel Tax Funds). A roll call vote was taken, and all present voted yea. The Mayo declared the motion carried.

Police Department

Chief Flaningam presented the monthly report for September 2022 as follows:

• There were 174 Officer Calls for Service in September (case number generated)

• There were 46 Officer Calls assisting other departments/jurisdictions in September.

• 21 Misdemeanors Committed / 4 Arrests

• 11 Felonies/1 Arrest

• Drug Case/3 Closed Cases

• 18 Code Enforcement Cases

• 3 Warrants

• September 7 – Chief Flaningam attended Class in Marion

• September 14 - Chief Flaningam and Officer Bechtel attended Major Crimes Meeting

• September - Chief Flaningam to Mt. Vernon

• Free Fair Coverage - 9/8 to 9/10

• High School "Home" Football Games

• High School Homecoming Parade - 9/23

• September 13 - WCHA Meeting attended by Chief Flaningam and Officer Bechtel

Alderman Allsopp explained that the people living at 302 Lakeshore Drive are moving and removing the trucks and mowers and other equipment from the yard.

Fire Department - Ron Rains, Fire Chief

The monthly report for Sept 2022: there were 127 EMS calls and 21 Fire Calls for a monthly total of 148 incidences in August. There is a breakdown: Carterville 77; Crainville 11; Colp 7; Cambria, 30; Jackson Co. EMS 2. Total calls to date are 1448.

Fire Prevention at schools is in progress this week and next week. Rains is still pursuing the small equipment grant. There was a discussion regarding the current part-time hourly rates for our Ambulance personnel. The EMT rate is $12.00 an hour and Paramedic $14.00 an hour with a $20.00 response bonus when they respond to a call. The common rate in the area for an EMT is $16.00 per hour. The volunteers are suggesting $16.00 per hour for EMT and $20.00 per hour for Paramedics with no $20.00 bonus per response. Pinckneyville recently increased their hourly rates to $20.00 for EMT and $25.00 for Paramedics

follows:

Motion 10: Allsopp moved and Edwards seconded to approve Ambulance personnel hourly rates as

EMTs $16.00

Paramedics $20.00

Roll call vote: Allsopp, yea; Edwards, yea; Emery, yea; Harness, no; Liebenrood, yea; Oetjen, yea; Sievers, yea. The Mayor declared the motion carried.

Cemetery

The Mayor explained the contract with Scott Patterson for Cemetery Coordinator. The gross amount that Mr. Patterson is expecting monthly is $1,200.00 net ($1,480.00 gross).

Motion 11: Allsopp moved and Sievers seconded to revise the contract for Scott Patterson designating a net monthly payment of $1,200.00. Roll call vote: Allsopp, yea; Edwards, yea; Emery, yea; Harness, No; Liebenrood, yea; Oetjen, yea; Sievers, yea. The Mayor declared the motion carried.

Motion 12: Harness moved and Edwards seconded to approve ORDINANCE NO. 1550-22, AN ORDINANCE AUTHORIZING THE USE OF CITY STREETS, ALLEYS, EASEMENTS AND OTHER OWNED PROPERTY FOR THE INSTALLATION OF A NEW WATER MAIN SYSTEM. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried.

Motion 13: Liebenrood moved and Emery seconded to approve ORDINANCE NO. 1551-22, AN ORDINANCE OF THE CITY OF CARTERVILLE REVISING AND AMENDING ORDINANCE No. 1306- 11, AND ALL PREVIOUS ORDINANCES AND RESOLUTIONS AMENDING SAID ORDINANCE ADOPTED BY THE CITY OF CARTERVILLE, ILLINOIS, REGULATING THE LICENSING OF ALCOHOLIC LIQUOR. A roll call vote was taken, and all present voted yea. The Mayor declared the motion carried.

The Mayor explained the request from Williamson County Animal Control for payment of their December 1, 2022 thru November 30, 2023 contract in the amount of $12,280.80 (5,848 population at $2.10).

Motion 14: Oetjen moved and Allsopp seconded to approve the Williamson County Animal Control contract at a cost of $12,280.80. All present voted yea and the Mayor declared the motion carried.

The Mayor explained a request from the Heritage Museum to purchase a dual-sided clock on a post with a brick base to be installed on the south side of the gazebo near the two sidewalks at that corner.

Motion 15: Liebenrood moved and Allsopp seconded to approve the is use of property for installation of a dual-sided clock by the Heritage Museum. All present voted yea and the Mayor declared the motion carried.

The Mayor explained the purchase of a tax deed for property at 905 Rodd Street and pricing for removal of the trailer and debris. We received two prices for this service: 1) Main Street Mobile Homes $1,800.00 and 2) Garry Wiggs volunteering and using City equipment $1,600.00.

Motion 16: Liebenrood moved and Allsopp seconded to approve a contract with Main Street Mobile Homes for removal of the trailer and debris from 905 Rodd Street. All present voted yea and the Mayor declared the motion carried.

The Mayor explained a request for assistance with the Community Thanksgiving Dinner sponsored by the Carterville Ministerial Alliance.

Motion 17: Harness moved and Emery seconded to approve a $500.00 donation to the Ministerial Alliance for the Community Thanksgiving Dinner. All present voted yea and the Mayor declared the motion carried.

Curt Oetjen gave the Water and Sewer Board report as follows:

• There were 163 delinquent accounts in the amount of $27,626.77

(7 were cut off and 4 still off at 5pm)

• Water Loss: August: Sold 12,689,140 gallons / Rend Lake billed for 15,454,816 gallons for a loss of 2,765,676 gallons; September: 13,027,150 gallons / Rend Lake billed for 14,494,070 gallons for a loss of 1,466,820 gallons

• The Board approved $3,000.00 for a hytide system for the West Grand Lift Station.

• The Board approved up to $2,400.00 for emergency pump rental for the JALC lift station

• The Board approved Invoice #6 to Crawford and Associates in the amount of $40,000.00

• The Board approved $1,175.00 for an office printer.

• Leak Credits: 6 for $156.47 - Pool Credits: 3 for $103.70

REMINDERS:

Food Give Away - Friday, October 14th - Time TBA

Public Hearing and Special Meeting - October 18th at 6:00 and 6:15 p.m.

Municipal Election Packets Available

Motion 14: Emery moved and Allsopp seconded to adjourn. All present voted yea, the Mayor declared the motion carried and the meeting was dismissed at 8:39 p.m.

https://www.visitcarterville.com/wp-content/uploads/2022/11/Council-Minutes-October-2022.pdf