Carbondale Reporter

Village of Makanda Board of Trustees met June 7.

Here are the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:05 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the roll of the Village Board: Trustees Allen, Dalton, Hilliard, Ross, Wolff, and Pitcher were present.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes from the last meeting. Trustee Wolff made a motion to accept the minutes. It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Erick Wagner and Jamie Hagy-Folyer were present to observe.

PETITIONS AND COMMUNICATIONS: At the May meeting it was mentioned that in the IML Review magazine there are photos accepted if a municipality would like to have a photo of their Water Tower or Welcome sign published in the magazine. Everyone agreed we should send a photo of our Smiley Face water tower for publishing. President advised that she had submitted a photo.

President followed up regarding a request from Anne, owner of Healing Traditions, regarding the use of the Pavilion for a one-hour chair yoga class for 8 weeks again this year. It is a class of approximately 6, mainly seniors and many are still uncomfortable with being in a group indoors. Anne has a liability policy naming the Village as an additional insured and the Village Clerk has been in touch with IML Risk Management for approval. President had contacted Board members for their approval since classes began May 25.

An email was received from Connie Lee with Wisper Internet providing a flyer about their services and asking us to post or hand out to new people in our area. Flyer will be posted at the Post Office.

President received an email from Orval Rowe at Jackson County Emergency Management Agency asking that we provide him with a list of Public Works resources. He is working on updating the County Resource Database. The list has not been updated since 2014. This information is used to let them know what equipment a municipality might have available in the event of a disaster. Information was provided to Mr. Rowe on May 20th.

CLERK:

TRUSTEES: Trustee Hilliard reported that there is a pothole, halfway up Baptist Hill, that needs to be filled. Trustee Allen reported that Dan hauled 2 loads of cinders from Union County Highway Department that we discussed in the May meeting. President sent a thank you note to the County Engineer Jeff Denny. Trustee Ross reported that she had called Mr. Weaver and asked for a bid on replacing the front railings at the Community Center. Trustee Ross reported that the new flooring in the Community Center has been completed and looks good. The floor in the main room needs to be swept before the tables are placed back in that room. Also, the tables need to have new rubber tips on them, before they are set up on the new floor. This needs to be done by June 28th, when the Community Center will be used for the upcoming primary elections. Trustee Ross will post signs reminding folks to wipe their feet before walking on the new floor and that they should lift the tables to move them, not drag them. Trustee Ross will contact Kenny to let him know that he can go ahead, and power wash the outside of the Community Center. Trustee Ross made a motion to move ahead and contact Gurley and Son, to install the second heat and air unit in the main room Community Center. The cost of $13,963.14 was budgeted for in the 2022-2023 fiscal year budget. Trustee Wolff seconded the motion. Voice vote. All present at roll call voted yes. Motion carried. A question was asked regarding lock boxes on the thermostats. Trustee Ross will check regarding this.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s Report B. Bills Payable: Treasurer presented the Bills Payable

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Allen made a motion to accept the Treasurer’s Report and pay the bills. Itwas seconded by Trustee Hilliard. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: At the last meeting, it was brought to the Board’s attention that an exposed Frontier cable on Church Street had been reported. Frontier came out to check and Trustee Dalton was told that Frontier would do nothing about the cable unless it was damaged. President called and reported a second time. She advised them again that the Village must maintain the ROW and should not be held responsible for any damages since they have been made aware of the issue. They were to have come back out to check on June 3.

Illini has bid $23,645.70 to oil and chip the roads that the Village has designated to be done this year. Trustee Wolff made a motion to accept the bid from Illini. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

There are 2 dead Ash trees on Rowan Road. Dan received a bid proposal from Aaron’s Tree Service of $1,225.00 which includes cutting tree into pieces and hauling away all brush and small debris. Property owner will remove large pieces. These trees had been pointed out by David with Community Wildfire Protection a few months ago when we were reviewing roads. President asked for approval to proceed. Trustee Wolff made a motion to have Aaron’s Tree Service cut down and remove dead Ash trees. It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes.

President advised that the truck bed has been installed on the Dodge Ram 4500. D. Subdivision Committee:

E. Insurance Committee:

F. Playground Committee: At last meeting we discussed updating of the wooden bleachers at the basketball court that was recommended during the Playground inspection. Dan checked on the cost of replacing the wood, small repair to frame, paint, and nuts and bolts. Cost would be approximately $500. President asked for permission to proceed. Board approved updating wooden bleachers as recommended by IML Risk Management. IML Risk Management was advised and approved update of bleachers and replacement of swing seats.

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS:

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: At the May meeting there was a question regarding the date scheduled for Village Cleanup Day. It had originally been scheduled for May 14. Due to oversight, the date was posted, and dumpster reserved for May 21 with rain date of May 28. Since it had been posted and dumpster reserved for a month, date was left on May 21. President contacted Trustees individually for approval. Cleanup Day went well. The dumpster was about 2/3 filled and was picked up on Monday afternoon.

President advised that when she called Frontier about Church Street, she also asked about two broken poles at curve before creek, that had been discussed in an earlier meeting, and when they might be repaired. They were to come out and check on June 3. President spoke with Frontier representative to provide him with location of poles.

NEW BUSINESS: President was advised that the back license plate on the International truck had been lost. She went to the Driver’s License facility and ordered a replacement.

ANNOUNCEMENTS: Reminder that the Primary Election is June 28.

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Ross and seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 8:08 p.m.

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