Carbondale Reporter

City of Carbondale City Council Met Aug. 11.

Here are the minutes provided by the council:

Council Members present

Councilmember Adam Loos, Councilmember Ginger Rye Sanders, Councilmember Jeff Doherty, Councilmember Lee Fronabarger, Councilmember Tom Grant, and Mayor Pro Tem Carolin Harvey

Council Members absent

Mayor John M. Henry

Meeting called to order at 6:02 PM

1. Preliminaries to the City Council Meeting

Procedural: 1.1 Roll Call

Procedural: 1.2 Citizens' Comments and Questions

Butch Dunn shared information about his personal experience having contracting COVID.

Carlton Smith shared his perception about liquor license holder Bobby McBride, remarked on the Liquor Commission proceedings relating to Hollywood Lounge, and noted his disagreement with comments and a subsequent production of a record following the results of the Commission's actions.

Sandy Litecky, on behalf of Keep Carbondale Beautiful, invited citizen participation in a community-wide cleanup on Saturday, August 14.

Raymond Ivy revisited his prior comments about his son's death, the findings of the coroner's and pathologist's reports, and again requested an independent investigation.

Jane Cogie, on behalf of Carbondale Sustainability Commission, invited public attendance at the Carbondale Resilience Fair on Saturday, August 28.

Bobby McBride, owner of Hollywood Lounge, reviewed prior Commission action, noted that he had received another Complaint, asked about the appeal process, and remarked on incidents occurring at other locations. City Attorney Snyder responded to the remarks and the Council's questions.

Ramona Nicole Ivy asked the Council to obtain an independent investigation of her brother's death and commented on the Chief's remarks to the family.

Bobby McBride remarked on the frequency of shootings occurring in the area of his business.

Procedural: 1.3 Council Comments, General Announcements, and Proclamations

Councilmember Fronabarger asked for residents to submit their votes for a dog park grant and announced that a nationwide emergency alert test on Wednesday would temporarily interrupt television programming.

Mayor Pro Tem Harvey asked for the Council’s input relating to use of American Rescue Plan funds. This will be brought back for discussion at a future Council meeting.

2. Public Hearings and Special Reports

Information: 2.1 Keep Carbondale Beautiful Presentation of a Landscape Development Plan for City-Owned Property at 801/827 E. Main Street

Sandy Litecky, on behalf of Keep Carbondale Beautiful, noted that improvements cannot be permanent, the funds are in the amount of $4,500, will require citizen participation in the clean up and planting.

Council inquired about the materials to be utilized for the walking path, a suggestion to lower the evaluation in order to utilize if for flood management, and asked about tree usage.

3. Consent Agenda of the City Council

Action (Consent): 3.1 Minutes from the City Council Meeting of July 13, 2021

Resolution: Approve the minutes from the regular City Council meeting of July 13, 2021

Action (Consent): 3.2 Approval of Warrant for the Period Ending: 07/09/2021 for the Combined FY 2022 Warrant 1411 in the Total Amount of $928,255.64

Resolution: Accept the following report of payments made for the period ended: 07/09/2021 totaling $928,255.64

Action (Consent): 3.3 Approval of Warrant for the Period Ending: 07/23/2021 for the Combined FY 2022 Warrant 1412 in the Total Amount of $953,380.22

Resolution: Accept the following report of payments made for the period ended: 07/23/2021 totaling $953,380.22

Action (Consent): 3.4 Approval of Wells Fargo Warrant for the Period Ending 06/30/2021 FY 2022 Warrant # WF 06/2021 in the amount of $160,633.03

Resolution: Accept the following report of payments made for the period ended: 06/30/2021 totaling $160,633.03

Action (Consent): 3.5 Acceptance of Approved Meeting Minutes from Boards, Commissions, and Committees

Resolution: Accept the approved meeting minutes from Boards, Commissions, and Committees and place them on file

Action (Consent): 3.6 Appointments to Boards and Commissions

Resolution: Approve the Mayor's recommended appointments to Boards and Commissions

Action (Consent): 3.7 Review and Acceptance of the Preservation Commission's Annual Certified Local Government (CLG) Report for FY 2021

Resolution: Approve and place on file the City of Carbondale Preservation Commission's Annual CLG Report for the Fiscal Year ending April 30, 2021

Action (Consent): 3.8 Conditional Award for the Purchase of Motor Fuel Tax (MFT) Maintenance Materials Pending Illinois Department of Transportation (IDOT) Concurrence for Section 22-00000-02-GM, Group A, to Illlini Asphalt of Benton, Illinois in the Amount of $76,270.03

Pulled by G. Rye Sanders

Action (Consent): 3.9 Award of Contracts to TWM, Inc. for Design Services for North Frontage Road in the Amount of $24,000; for McRoy Drive in the Amount of $21,000; and for North Wall Street in the Amount of $31,800

Resolution: Award contracts for design services to TWM, Inc. for North Frontage Road in the Amount of $24,000; for McRoy Drive in the Amount of $21,000; and for North Wall Street in the Amount of $31,800

Action (Consent): 3.10 Resolution Authorizing the City Manager to Enter into an Agreement with Southern Illinois University to Provide Fire Protection Services

Resolution: Approve a Resolution authorizing the City Manager to enter into an agreement to provide fire protection services to SIU-C

Action (Consent): 3.11 Ordinance Authorizing a Budget Adjustment to Increase the Support Services Division for Costs Related to the 2021 Carbondale Halloween Celebration

Resolution: Approve An Ordinance Authorizing a Budget Adjustment to Increase the Support Services Division for Costs Related to the 2021 Carbondale Halloween Celebration

Action: 3.12 Award of Contract for the Sidewalk Improvement Program (CIP No. SW2201) to B.C. Contracting, of Carterville, Illinois in the Amount of $99,247.10 Pulled by G. Rye Sanders

Action: 3.13 Award of Contract for the Hunt Road Water Main Replacement (CIP#WS0803) to Wiggs Excavating, Inc. of Benton, Illinois in the amount of $164,591; and the Main Street Water Main Replacement Phase II (CIP# WS9813) to Wiggs Excavating, Inc. of Benton, Illinois in the amount of $471,865

Pulled by G. Rye Sanders

Action (Consent): 3.14 Request from Carbondale Main Street Declaring Fair Days at the Washington Street Venue and Suspending the Enforcement of the Ordinance Prohibiting Public Possession and Public Consumption of Alcohol within the Downtown Area During Events on August 27, September 24 and 25, 2021

Resolution: Approve a Resolution Declaring Fair Days at the Washington Street Venue and a Resolution Suspending the Enforcement of the Ordinance Prohibiting Public Possession and Public Consumption of Alcohol within the Downtown Area During Events on August 27, September 24 and 25, 2021

Action (Consent): 3.15 Approval of Consent Agenda Items

Resolution: Approve all Consent Agenda items not pulled for separate consideration MOTION: Approve all Consent Agenda items not pulled for separate consideration

Motion by Jeff Doherty, second by Lee Fronabarger.

Final Resolution: Motion Carries

Yea: Adam Loos, Ginger Rye Sanders, Jeff Doherty, Lee Fronabarger, Tom Grant, Carolin Harvey

Action: 3.8 Conditional Award for the Purchase of Motor Fuel Tax (MFT) Maintenance Materials Pending Illinois Department of Transportation (IDOT) Concurrence for Section 22-00000-02-GM, Group A, to Illlini Asphalt of Benton, Illinois in the Amount of $76,270.03

There was concern expressed about accepting the lowest bid and contracts being awarded to neighboring communities. There was a question about what options could be considered, a statement that only one bid had been submitted for this contract, remarks in favor of considering an increase in the local bidder preference, and concern about the few number of bids for City contracts.

MOTION: Conditionally Award the Purchase of MFT Maintenance Materials Pending the Illinois Department of Transportations (IDOT's) Concurrence of Section 22-00000-02-GM, Group A, to Illlini Asphalt of Benton, Illinois in the amount of $76,270.03

Motion by Tom Grant, second by Adam Loos.

Final Resolution: Motion Carries

Yea: Adam Loos, Ginger Rye Sanders, Jeff Doherty, Lee Fronabarger, Tom Grant, Carolin Harvey

Action: 3.12 Award of Contract for the Sidewalk Improvement Program (CIP No. SW2201) to B.C. Contracting, of Carterville, Illinois in the Amount of $99,247.10

The same concern expressed in Agenda Item 3.8 was restated, it was noted that the recommended bidder may have someone on staff to meet the requirement, an inquiry about the cost for the bid documents and whether those were refunded, as well as questions about the local bidder preference boundaries, regional minority-owned contractors, and guidelines in the bids.

Nancy Maxwell asked how many of the contractors and bidders are African American-owned companies and asked if there was something that could be done about that.

MOTION: Award of Contract for the Sidewalk Improvement Program (CIP No. SW2201) to B.C. Contracting, of Carterville, Illinois in the Amount of $99,247.10

Motion by Lee Fronabarger, second by Adam Loos.

Final Resolution: Motion Carries

Yea: Adam Loos, Jeff Doherty, Lee Fronabarger, Tom Grant, Carolin Harvey Nay: Ginger Rye Sanders

Action: 3.13 Award of Contract for the Hunt Road Water Main Replacement (CIP#WS0803) to Wiggs Excavating, Inc. of Benton, Illinois in the amount of $164,591; and the Main Street Water Main Replacement Phase II (CIP# WS9813) to Wiggs Excavating, Inc. of Benton, Illinois in the amount of $471,865

There was a comment about the appearance of awarding contracts to Benton and not Carbondale; the locations of the businesses bidding were noted.

Sandy Litecky asked how many bids were received and noted that if businesses don’t apply, there isn’t much which can be done.

Don Monty noted that there are only a handful of companies in southern Illinois who can install water lines; the practical issue is that most of contractors who can perform these services are in surrounding counties.

MOTION: Award of Contract for the Hunt Road Water Main Replacement (CIP#WS0803) to Wiggs Excavating, Inc. of Benton, Illinois in the amount of $164,591; and the Main Street Water Main Replacement Phase II (CIP# WS9813) to Wiggs Excavating, Inc. of Benton, Illinois in the amount of $471,865

Motion by Jeff Doherty, second by Adam Loos.

Final Resolution: Motion Carries

Yea: Adam Loos, Jeff Doherty, Lee Fronabarger, Tom Grant, Carolin Harvey Nay: Ginger Rye Sanders

4. General Business of the City Council

Action: 4.1 Approve Design Works/HMB Architects Concept of the SIMMS Floorplan and Elevations

Council provided their individual feedback regarding the proposed design standards, gave additional feedback regarding certain details, parking, position of the tower, decorative lighting, a skywalk across the tracks, charging stations for electric vehicles, a suggestion to utilize the City seal rather than the logo, Amtrak's influence for the design based on the programming, and parking availability. It was noted that these are schematic designs which will be subject to change.

Don Monty noted his preference for the traditional design; he remarked that the design of the walkway on SIU property was such that it met the stringent criteria of Canadian National railroad.

Nathan Colombo concurred with removing the logo.

MOTION: Approve the traditional conceptual plan for the SIMMS floorplan and elevations

Motion by Tom Grant, second by Jeff Doherty.

Final Resolution: Motion Carries

Yea: Adam Loos, Ginger Rye Sanders, Jeff Doherty, Lee Fronabarger, Tom Grant, Carolin Harvey

Action: 4.2 Ordinance Adjusting the Motor Fuel Tax, Local Improvement, and Water & Sewer CIP Divisions Decreasing the FY 2022 Overall Budget by $660,870, and Approve Changes to the FY 2022 CIP

There was a question about whether the funds are being reallocated somewhere else and, if so, where; Finance Director Jeff Davis responded.

MOTION: Approve an Ordinance decreasing the FY 2022 overall budget and approve changes to the FY 2022 CIP

Motion by Jeff Doherty, second by Ginger Rye Sanders.

Final Resolution: Motion Carries

Yea: Adam Loos, Ginger Rye Sanders, Jeff Doherty, Lee Fronabarger, Tom Grant, Carolin Harvey

Action: 4.3 Ordinance Declaring Property Located at 603 East Burke Street Surplus and Authorizing the Sale of the Property Through Sealed Bid Pursuant to Title One, Chapter Thirteen, Section Eight, Paragraph A of the Carbondale Revised Code

MOTION: Adopt an Ordinance declaring 603 East Burke Street as surplus property and authorizing the property to be sold through sealed bid pursuant to Title One, Chapter Thirteen, Section Eight, Paragraph A of the Carbondale Revised Code.

Motion by Adam Loos, second by Ginger Rye Sanders.

Final Resolution: Motion Carries

Yea: Adam Loos, Ginger Rye Sanders, Jeff Doherty, Lee Fronabarger, Tom Grant, Carolin Harvey

5. Adjournment of the City Council Meeting

Procedural: 5.1 Adjourn meeting

There being no further business to come before the public body, the meeting was declared adjourned at 8:02 p.m.

https://explorecarbondale.com/AgendaCenter/ViewFile/Minutes/_08102021-1471