Carbondale Reporter

Village of Makanda Board of Trustees Met July 6.

Here is the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the role of the Village Board: Trustees Allen, Hilliard, Ross, Dalton, and Wolff were present. Clerk read the official e-mail resignation from Travis Brouillette. The family has moved to Texas, sooner than had been anticipated.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes from the last meeting. Trustee Wolff made a motion to accept the minutes. It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Joe McFarland was present to inform the Board that the Makanda Mushroom Festival would be held this October 1-2-3rd, at a local farm.

PETITIONS AND COMMUNICATIONS: Communication was received from Canadian National advising that September 20th to 26th, 2021 is National Rail Safety week. We have been asked to adopt a proclamation supporting National Rail Safety Week and partnering with other entities to educate and encourage all citizens to recognize the importance of rail safety. CN also asks that we let them know our plans to promote rail safety in our community. Board was asked if they are interested in adopting the Proclamation. All were in favor of adopting the Proclamation. It was recommended that we see if CN might supply us with a flyer promoting rail safety to post at Post Office, Pavilion, and Boardwalk.

CLERK: Reported that the President and Clerk would be reviewing and submitting the 2022 Village IMLRMA annual liability insurance renewal packet, after the meeting tonight. Clerk informed the Board that the insurance rates would not be going up for next year. The amount is $8,059.59 for the 2022 policy.

TRUSTEES: Trustee Hillard confirmed the Masonic Lodge Family Picnic will be July 17th, unless the State changes its guidelines on group gatherings. Trustee Hilliard reported that the Street and Road had done a good job using the Boom Mower to trim back a section trees, that he had asked them to cut. Trustee Wolff reported that Katrina Hunter had asked him to convey her thanks to the Board for putting up the barriers at culvert/ditch by her house on McGuire West and Poplar Camp Road. Trustee Ross reported that she had done some cleaning at the Village Hall and noticed that the outside railings needed to be repainted, and that there is garbage in the Village Hall garage that needs to be removed. Trustee Allen will see that trash is taken to the dumpster at the Maintenance Building. Trustee Ross asked if the Village would consider purchasing plastic shelving for the Village Hall, to store the emergency disaster kits, and also a new blind for the window in the Village Hall. Trustee Ross inquired about the disposal of the motorcycle parts stored in the garage, that do not belong to anybody. Trustee Ross inquired about the proper disposal of the old flags at the Village Hall. President reported that Dan Walker said that he would take care of the flags, if needed. Trustee Dalton inquired about plans to repaint the words/names on the Veterans monument. Trustee Hilliard reported that he has asked Jerry Heern to get a price for professionally restoring the entire monument.

Fiscal Matters: Trustee Allen asked for clarification on several items listed on the Treasurers report. Trustee Allen suggested that sale of equipment on line13 should be separated out and corrected to trailer sale, as the Bat Wing Mower was used for

trade-in. Treasurer will correct. Line C, under Funds on Hand, should say Excavator, not Bobcat. Treasurer will make that change. Trustee Allen inquired how many hours Dan Walker worked in July. Treasurer reported that Dan worked 96 ½ hours in July. The report states 53 hours, probably just carried over from the June report. Treasurer will correct.

A. Treasurer’s Report: Treasurer presented the Treasurer’s report. B. Bills Payable: Treasurer presented the list of the bills payable.

President asked for a motion to accept the Treasure’s Report and pay the bills. Trustee Allen made a motion to accept the Treasure’s Report, with corrections, and pay the bills. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee

B. Ordinance Committee:

C. Street & Road Committee: President received bid proposal from Illini Asphalt for oil and chipping of roads. Bid is $20, 605.35 which includes Water Tower Lane ($508.55) and will be billed separately to be paid from Village funds. Board was asked to accept bid proposal from Illini Asphalt for 2021 oil and chipping of roads. Trustee Wolff made a motion to accept bid proposal from Illini Asphalt for 2021 oil and chipping of roads. It was seconded by Trustee Hilliard. Voice vote. All members present at roll call voted yes. Motion carried.

At the June meeting it was mentioned that some board members were disappointed with the bridge work done on East McGuire for the amount that was paid. President was to have called to express our disappointment. She advised the Board that she did not make the call as work has been completed and paid for and it would not accomplish anything. It was agreed that in the future we should get more than one bid and have a couple Trustees to look over job once completed before payment is made.

Street and Road employee, Dan Walker, has been checking on turkey grit and/or cinders for this winter and has not been able to secure any for purchase. President reached out to Southern Illinois University and IDOT. SIU no longer produces cinders. IDOT advised turkey grit is not available currently because they produce enough. It is possible cinders might be available at power plants farther away, such as the Baldwin power plant. It was also suggested to use some sand, salt, or another fine aggregate. Dan will check with the Baldwin plant to see if they have any cinders. Board agreed if we find a facility that has a supply of turkey grit or cinders to go ahead and purchase since supply is limited.

Trustee Allen reported that Kevin Wheetley has a big job right now and will not be able to work on the Church St. culvert.

D. Subdivision Committee:

E. Insurance Committee:

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS:

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: Following up from discussions regarding parking on Cracker’s Neck, a notice has been posted at the Post Office, Boardwalk, and Village Hall advising that a Village Ordinance was passed in 1999 stating that it is unlawful for any person to park a motor vehicle at any time on Crackers Neck Rd., Baptist Hill Rd., and Church St. Violation of this Ordinance will be enforced.

President was advised by Treasurer that there was an extra charge of $155 because dumpster was over weight limit. Dumpster was delivered on Friday evening before Clean Up Day and not picked up until the next Wednesday as Burris did not have staffing to pick up. It was recommended that a call be made to question the charge. President will check.

President has tried to contact Moon’s Bobcat Services regarding replacement of mulch at playground as previously discussed but the phone number has been disconnected. Trustee Hilliard commented they are not doing the type of work we need done any longer. President also called Mr. Beckmann at Giant City State Park for recommendations. He recommended Hilemann’s Bobcat Service in Anna. Spoke with Mr. Hilemann and he would be interested in changing out mulch. He suggested we find someone local that might take old mulch and he would deliver to them. President will check on purchase of new mulch which would need to be delivered to playground. Mr. Beckmann recommended Stillwater Enterprises in Effingham.

A comment was made asking if the fee for Stone Creek Golf Course liquor license has been received. President advised it has not yet been received. She has spoken with them several times. They should be receiving their State license shortly and will take care of fee. Board questioned why the State license would have any bearing on payment of the local license fee.

NEW BUSINESS: Several requests have been made for use of the Pavilion for small events. (Pavilion hop) President has advised requestors that the Pavilion is for public use by individuals. We currently do not reserve or charge for use of the Pavilion and do not have a contract in place for use. If we plan to allow gatherings/events we need to have a contract written up for liability purposes. We need to keep in mind there is no restroom or water available. Parking is also limited. After discussion, it was agreed that Pavilion would continue to be for public use and not be reserved for gatherings/events.

An email was received regarding zoning approvals and/or building permits for doing colocation work on a tower on Amber Leaf Trail. President advised there is no zoning. Village Clerk reminded President that the Village passed an Ordinance Providing for the Regulation and Application for Small Wireless Facilities. There is a permit application and Master Pole Attachment Agreement which Wisper Antenna will need to complete. Village legal counsel is reviewing the permit application before providing to company.

ANOUNCEMENTS:

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Ross and seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 8:37 p.m.

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