Carbondale Reporter

Village of Makanda Board of Trustees Met June 1.

Here is the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:03 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the role of the Village Board: Trustees Allen, Hilliard, Ross, Dalton, Brouillette, and Wolff were present.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes from the last meeting. Trustee Wolff made a motion to accept the minutes. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: No Citizens or Guests

PETITIONS AND COMMUNICATIONS: Correspondence was received from Michelle Guebert at Western Illinois Economic Opportunity Council, Inc. in Steeleville regarding the Illinois Rental Payment Program which started on May 17. Information was posted at the Post Office, Boardwalk, and Village Hall.

President received an email to participate in the 2021 Municipal Clerks Honor Roll to recognize distinguished and dedicated Municipal Clerks. President submitted the application nominating Leslie be placed on this Honor Roll. Email was received thanking us for our participation and confirming Leslie’s name was included on the list.

A Zoom meeting, directed by Greater Egypt, is scheduled for June 17 at 6 p.m. to review the Multi-Hazard Mitigation Planning process. President has attended past meetings. Through a series of several meetings, the planning team will complete the Multi-Hazard Mitigation Plan that will later be adopted by the county.

CLERK: Reported vote totals of last election for Village Officers.

TRUSTEES: Trustee Allen reported that the new completed bridge work, on East McGuire, does not look like what the Village was expecting to be done for the price that was charged to the Village. Several other Trustees agreed. Trustee Wolff stated that although we had accepted the bid for the work, the Village should send a letter saying the Village is disappointed in the work that was done and will take this into consideration for future bids. President offered to make the necessary phone call. Board discussed. Trustee Wolff recommended that in the future, it should be noted that the Village will inspect the work and approve it before any payment is made. Trustee Wolff stated that Katrina Hunter had called him to report that a couple of people have gotten stuck in the culvert at her house, located at the beginning of McGuire Road E. on the curve at Poplar Camp Rd. She asked Trustee Wolff and Trustee Allen to come and look at the culvert and see what could be done to remedy the situation. Trustee Wolff recommended posts at culvert to make someone aware of the culvert. Trustee Wolff had gotten a compliment from a resident thanking the Village for cutting back the weeds on the curve at McGuire and Poplar Camp Rd. Trustee Ross reported that she had talked to Calvin, from Giant City Park, about the low hanging branches at the Springer Ridge entrance to the park. Calvin had told her that it would be August before the park would be able to trim them. Trustee Ross reported the parking in the road on Crackers Neck, continues to be a problem. Residents and emergency vehicles are unable to get through the road. Trustee Ross asked if the Village could put another no parking sign on the other side of Crackers Neck. Board discussed options. Trustee Hilliard asked to reserve the date of July 17th, for the Masonic Lodge Picnic, to be held at the Community Center, assuming the state has moved to phase 5 of the COVID restrictions at that time.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s report. B. Bills Payable: Treasurer presented the list of the bills payable.

President asked for a motion to accept the Treasure’s Report and pay the bills. Trustee Wolff made a motion to accept the Treasure’s Report and pay the bills. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee

B. Ordinance Committee:

C. Street & Road Committee: Trustee Brouillette reported a bush that needs to be cut back from Oak Grove Rd. that is blocking view to turn onto McGuire Road. Trustee Ross reported that there is a big chunk of a tree at the entrance to Baggett Lane, now hidden by the weeds, that could be a hazard to anyone mowing there.

D. Subdivision Committee:

E. Insurance Committee:

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS: Approval of 2021 MFT Resolution – President advised that after calculation of cost to oil and chip roads approved in May meeting, we can include Hartline Road, do double seal, and roll all roads at a cost of $21,567. We have received four bond money checks this past year totaling $24,648.08 which President was advised should be used first from our MF fund. The total amount of MF funds being requested from IDOT for FY 2021 is $27,000. This includes the oil and chipping, rock for road repairs, and $2,000 snow removal that was previously approved. President asked if there were any questions and, if not, a motion to approve the Resolution. Trustee Wolff made a motion to approve the 2021 MFT Resolution. It was seconded by Trustee Allen. Voice vote. All members present at roll call voted yes. Motion carried.

Resolution 2021-2 to Surplus Property 2007 Big Tex Trailer to sell at upcoming auction and Resolution 2021-3 to ratify purchase of Bobcat Compact Excavator (cost is $52,732.66 and will be paid for from Village CD) were discussed. President asked if there were any questions and, if not, a motion to approve both Resolutions. Trustee Hilliard made a motion to approve the 2021-2 Surplus Property of 2007 Big Tex Trailer Resolution and 2021-3 Resolution for purchase of Bobcat Compact Excavator. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: President advised Board she had received a request from the Stone Creek HOA to provide them with the Village’s April 2021 end of year Treasurer’s Report. The report will be provided to the Homeowners Association.

Mr. Magnuson called President and is checking on cost of bringing Magnuson Subdivision roads up to date.

At last meeting sealcoating of Village Hall parking lot by Egyptian Asphalt and Sealcoating was discussed. President received a bid proposal of $1,347.70. Records indicate the last time sealed was in 2017. Cost was $1,181.70. President asked for a motion to approve. Trustee Hilliard made a motion to approve sealcoating of Village Hall parking lot. It was seconded by Trustee Wolff. Voice vote. All members present at roll call voted yes. Motion carried.

At the May meeting it was mentioned in the discussion regarding oil and chipping of roads if we would want to oil and chip Water Tower Lane off Wiley Lane to the Buncombe Water District Office. President contacted Karen at the water office, and she checked with their Board. They thanked the Village Board for the generous offer and accepted the offer, if approved. The cost would be $525 double seal and $275.25 single seal with no rolling and would come from the Village General Fund. After discussion it was agreed to oil and chip Water Tower Lane with double seal. President asked for a motion to approve. Trustee Hilliard made a motion to approve. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried.

NEW BUSINESS: Approval to purchase Flex-Wing Mower. Cost of mower is $16,941. After trade-in cost of $7,441 of existing mower, final cost will be $9,500. After discussion, President asked for a motion to approve purchase. Trustee Wolff made a motion to approve purchase. It was seconded by Trustee Brouillette. Voice vote. All members present at roll call voted yes. Motion carried.

President received information regarding a 2021 IDOT Local Agency System Safety Site & Concern – Information Exchange to partner IDOT, Local Public Agencies, and emergency providers to reduce serious injuries and lost lives on

Illinois roads. IDOT provided an Information Exchange Survey Form to complete for exchange of information regarding roads that may have safety issues. President submitted the survey form regarding Makanda Road on 5/25/21.

ANNOUNCEMENTS: Trustee Brouillette and his family are moving to Texas. He will officially resign from the Village Board at the next/July meeting.

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Wolff and seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 8:45 p.m.

https://villageofmakanda.com/wp-content/uploads/2021/07/June-1-2021-Board-Minutes.pdf