Carbondale Reporter

Marion Park District Board Met March 23.

Here is the minutes provided by the board:

Call to Order

Commissioner Gott called the Regular Meeting of the Marion Park District to order at 6:15 p.m. with the following Commissioners present:

Commissioner Gardiner

Commissioner Sheffler

Commissioner McReynolds

Commissioner Welch

Commissioner Gott

Open Forum

There was no one present for the meeting and no items were discussed.

3. Approval of March 23, 2021 Agenda

Commissioner Gardiner made a motion at 6:16 p.m.; seconded by Commissioner Sheffler to approve the March 23, 2021 agenda. Roll called. Motion carried with unanimous vote with those present.

Approval of Regular Meeting Minutes: February 23, 2021.

Commissioner McReynolds made a motion at 6:17 p.m.; seconded by Commissioner Sheffler to approve the Regular Meeting Minutes for February 23, 2021. Roll called. Motion carried with unanimous vote with those present.

Approval of February 2021 Financial Report

Commissioner Gott asked if Director Reed would like to go over any highlights with Director Reed replying we are 8 months into the fiscal year and we should be at 66.64 % on expenditures. On the year-to-date expense report, he refigured the general fund income we are at 86%. On THE Bark Park membership, we are at a 107% on the membership. On page 2 our general fund expenses are sitting at 44% and playground & rec our expenses are sitting at 48%. Overall, our expenditures are at 43.7%.

Commissioner Sheffler made a motion at 6:23 p.m.; seconded by Commissioner Welch to approve the February 2021 Financial Report. Roll called. Motion carried with unanimous vote with those present.

Department Reports

Administration

Park Services

Director Reed went over the Administrative Report and Park Services Report and pictures were shown to the Commissioners of projects that have been completed. Director Reed advised the Commissioners of an incident at Ray Fosse Park regarding a 10-year-old climbing in and getting stuck in a toddler swing. IPARKS was notified of the incident as an FYI only.

Commissioners Reports

Commissioner Gott asked if any of the Commissioners had anything to report, Commissioner Gardiner – no, Commissioner Sheffler – no, Commissioner McReynolds and Commissioner Welch had nothing to add or report. Commissioner Gott stated that there were 2 – 3 political signs at Pyramid Park. Commissioner Sheffler added that there was someone selling clothes at Harrison – Bruce Park on the corner the other day and figured that Director Reed had taken care of the situation.

Executive Session pursuant to 5 ILCS 120/2(c)(2) of the Illinois Open Meetings Act (if requested):

Executive / Closed Minutes – Discussion of minutes of meetings lawfully closed under Illinois Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.

Personnel – To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony or complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

Real Estate – The acquisition or lease of real property or the selling or rental price of real estate.

Commissioner Gott asked if there was any reason to go into Executive Session with Director Reed replying that there are the Executive minutes, all Commissioners decided that Executive Session wasn’t needed at this time and they would visit the Executive minutes at the next meeting.

Reconvene to Open Session (possible actions following Executive Session)

No Executive Session during this meeting

New Business

Discuss / Approve FY2020 Audit, prepared by Sarah Gibbens, CPA.

Commissioner Gott read the letter from Sarah Gibbens; CPA regarding the Audit prepared for FY2020. Commissioner Gott asked Director Reed if he had anything to add,

Commissioner Sheffler made a motion at 6:52 p.m.; seconded by Commissioner Welch approve FY2020 Audit, prepared by Sarah Gibbens, CPA. Roll called. Motion carried with unanimous vote with those present.

Discuss / Approve payment of Audit billing from Sarah Gibbens, CPA.

Commissioner Gardiner made a motion at 6:53 p.m.; seconded by Commissioner Sheffler to approve payment of Audit billing from Sarah Gibbens, CPA. Roll called. Motion carried with unanimous vote with those present.

Discuss / Approve the legal liaison for the Marion Park District.

Commissioner Sheffler made a motion a 6:55 p.m. naming Commissioner Gott as legal liaison; seconded by Commissioner Gardiner to approve naming Commissioner Gott as the legal liaison for the Marion Park District. Roll called. Commissioner Gardiner – yea, Commissioner Sheffler – yea, Commissioner McReynolds – yea, Commissioner Welch – yea, Commissioner Gott – abstain. Motion carried with 4 – 0 – 1 vote.

Discuss / Approve Beasley Concession lease for Field # 7 for 2021.

Commissioner Sheffler made a motion at 6:55 p.m.; seconded by Commissioner Welch to approve Beasley Concession lease for Field # 7 for 2021. Roll called. Motion carried with unanimous vote with those present.

Director Reed asked Commissioner Gott if he could skip over 10e and 10f and come back to those after the other items are complete.

Discuss / Approve an Amateur Disc Golf tournament at Pharaoh’s Way Disc Golf on June 26, 2021.

Commissioner Sheffler made a motion at 6:58 p.m.; seconded by Commissioner Welch to approve an Amateur Disc Golf tournament at Pharaoh’s Way Disc Golf on June 26, 2021. Roll called. Motion carried with unanimous vote with those present.

Discuss / Approve erecting a pillar a naming the Pavilion at Jones Park in honor of Joe Marshall and his commitment to the youth and community of the Marion Park District.

Commissioner Sheffler made a motion at 7:03 p.m.; seconded by Commissioner Welch to approve erecting a pillar naming the Pavilion at Jones Park in honor of Joe Marshall and his commitment to the youth and community of the Marion Park District. Roll called. Motion carried with unanimous vote with those present.

Discuss / Approve Vision 2025 prepared by Director Jack Reed.

Commissioner Gott states that he wanted to have Director Reed to put something on paper showing projects in the next 3 – 5 years. Discussion of projects including poured in place PIP at the Ashley and Jones Park playgrounds as well as finishing out the PIP at the Inclusive Playground.

Commissioner Sheffler made a motion at 7:11 p.m.; seconded by Commissioner Welch to approve Vision 2025 prepared by Director Jack Reed. Roll called. Motion carried with unanimous vote with those present.

Discuss / Approve FMLA policy.

Commissioner Welch made a motion at 7:13 p.m.; seconded by Commissioner Gardiner to approve FMLA policy. Roll called. Motion carried with unanimous vote with those present.

Discuss / Approve revised Employee Handbook.

Commissioner Sheffler made a motion at 7:14 p.m.; seconded by Commissioner Welch to approve the revised Employee Handbook. Roll called. Motion carried with unanimous vote with those present.

Discuss / Approve General Driving Rules and Regulations.

Commissioner Sheffler made a motion at 7:18 p.m.; seconded by Commissioner Gardiner to approve General Driving Rules and Regulations. Roll called. Motion carried with unanimous vote with those present.

Commissioner Gott moved back to item 10f and 10e for discussion.

Discuss / Approve the purchase of a dump trailer (max expenditure of $15,000).

Commissioner Sheffler made a motion at 7:22 p.m.; seconded by Commissioner Welch to approve the purchase of a dump trailer (max expenditure of $15,000). Roll called. Motion carried with unanimous vote with those present.

Discuss / Approve opening and awarding the bid for the mini excavator from bids received by close of business March 19, 2021.

Commissioner Gott read the bid specifications and invitation to bid aloud to the Commissioners. Commissioner Sheffler asked Administrative Assistant Kim if she could make a spreadsheet with the specifications and bidders. Commissioner Gott opened the first bid from Little Tractor Equipment Company and read the bid specifications with the bid price of $52,000. Commissioner Gott opened the next bid from Fabick / Cat and read the bid specifications with the bid price of $63,353.44. Commissioner Gott opened the next bid from Sargent’s Equipment for a Dooson DX42-5K and read the bid specifications with a price quoted of $60,637.47. Commissioner Gott states the final bid opening is from Bobcat of Marion for a E42R2 series and read the bid specifications, with a price quoted of $49,072.08. Discussion of each specifications and the spreadsheet was created from the information provided. Commissioner Gott advised there is a number on the Bobcat bid and we could call and ask him questions regarding the bid. Director Reed called the representative Adam Dahmer with no answer. More discussion over the bids comparing the Little Tractor and Bobcat bid, with Bobcat’s bid being out of the specs specified with the advertised information. Commissioner Gott asked for a motion to table the item so Director Reed could contact counsel regarding the information received and the lowest bid being out of specs.

Commissioner Sheffler made a motion at 8:30 p.m.; seconded by Commissioner Welch to table opening and awarding the bid for the mini excavator from bids approve obtaining bids for a new mini excavator. Roll called. Motion carried with unanimous vote with those present.

After the motion was called Bobcat of Marion called back and Director Reed spoke to him regarding the questions that were brought up. Bobcat of Marion would contact Director Reed the next day with the timeline of delivery.

Adjournment

Commissioner Gardiner made a motion at 8:40 p.m.; seconded by Commissioner Welch to adjourn the Regular meeting of the Marion Park District. Roll called. Motion to table with unanimous vote.

 https://www.marionparks.com/2021/04/30/meeting-minutes-march-23-2021/