Carbondale Reporter

Village of Makanda Board of Trustees met Aug. 4.

Here is the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the role of the Village Board: Trustees Allen, Wolff, Brouillette, Hilliard, Ross, and Dalton were present.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes of the last meeting. Trustee Wolff made a motion to accept the minutes. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: No Citizens

PETITIONS & COMMUNICATIONS: President received an email advising Greater Egypt will be remotely holding the initial Western Crab Orchard Watershed-based Planning Meeting on August 27, 2020 at 6 p.m. We were advised back in April that an upcoming meeting would be scheduled. President will attend on behalf of the Village.

President provided an update regarding Census 2020. As of July 22, Makanda has had a 71.4% response. This week the Census Bureau is launching a Rural Week of Action. Trustees were asked for their input as to whether we should hold a Census Day for Makanda. We have been provided with flyers that could be posted at the Post Office, Village Hall, and Boardwalk as a reminder. Trustees were okay with posting of flyers and did not feel holding a Census Day was necessary.

CLERK:

TRUSTEES: No Reports

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s report. 

B. Bills Payable: Treasurer presented the list of the bills payable.

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Hilliard made a motion to accept the Treasurer’s report and pay the bills. It was seconded by Trustee Wolff. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES: 

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: Trustee Allen reported that Dan and Randy will be cleaning ditches for the next 5 days. Trustee Hilliard has not yet heard from Illini Asphalt regarding a date for oil and chipping the roads.

D. Subdivision Committee: E. Insurance Committee:

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee: 

B. Special Events Committee:

ORDINANCES & RESOLUTIONS: EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS: President updated board regarding Village Cleanup Day on July 11. Burris did not pick up dumpster until later the next week. Dan and Randy had to smash down trash as people continued to place trash in the dumpster.

The question was asked at our July meeting if a lien could be placed on property owner’s residence. President checked with legal counsel and a lien can only be placed where the building is located.

President spoke with Ben at IDOT to follow up regarding clogged culvert along the east side of Makanda Road downtown jut south of Mr. Jumps. She was advised this was on their list to look at and plan to check in the next couple of weeks. She

also let mentioned some spots on Makanda Road from Hwy 51 into Makanda on the north side where road was breaking off into the white line and needs to be looked at.

Update regarding CN PTC Communications Tower - Nothing new to report

President was contacted by Stone Creek Homeowner’s Association President, Beck Simonds, requesting a meeting to discuss possible Village assistance. A meeting has been scheduled for this Wednesday, August 5. Participants will include Village President, Stone Creek HOA President, a member from each Board and legal counsel.

NEW BUSINESS: On Sunday, July 26 a So. Illinois Flow Jam event set up through Northern Lights Entertainment without permission. The President of the group, Grant Harris, did leave a message at the Village Hall on Friday, July 24 but message did not get received. Village President happened to see group set up for music and entertainment as she was driving through town. She spoke with Grant

and advised him events held at Pavilion had to be approved by the Village. There is an issue with liability. He advised he had insurance coverage and would be willing to add Village to coverage if any future events are approved. He advised the event had not been publicized and they only expected around 20 people. (Found later event had been advertised on July 19.) Grant offered to cancel. Village President gave approval this one time to proceed. He mentioned they would like to hold events like this in the future at the Pavilion. Event ended at scheduled time and area was left clean after event. Some Boardwalk businesses were concerned with the event but other than taking up parking space across the tracks there did not seem to be any problems. Upon discussion, Board determined with the current concern of COVID-19 no events should be held downtown at this time. This is the reason Vulture Fest has been canceled.

ANNOUNCEMENTS: Trustee Ross is now a Great Grandmother.

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Wolff and seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 7:35 p.m.

https://villageofmakanda.com/wp-content/uploads/2020/09/August-4-2020-Board-Minutes.pdf