Carbondale Reporter

Village of Makanda Board of Trustees met July 7.

Here is the minutes provided by the board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the role of the Village Board: Trustees Allen, Wolff, Brouillette, Hilliard, and Dalton were present. Trustee Ross was absent.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes of the last meeting. Trustee Wolff made a motion to accept the minutes. It was seconded by Trustee Allen. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: No Citizens

PETITIONS & COMMUNICATIONS: President received letter from Jackson County Health Department requesting approximate tonnage of waste tires we might have this year for funding approval from IEPA for their tire collection event. She asked Dan to check and contact the Health Department.

President received a request from a professor in Tennessee who was launching a podcast about intriguing animal graves and memorials and wanted to include a segment about Boomer. Makanda resident, Ron Naversen, interviewed for the podcast. Most of the podcast is dedicated to Boomer. If anyone would like to listen to the podcast, she would be happy to provide the link to them.

An email was received from Maddy Pass, who stated she lives in Makanda, urging Makanda to take the pledge to enact the #8CantWait Use of Force policies. President replied to Ms. Pass that she would present her request at the next Village board meeting and advised her that law enforcement in the Village is provided by the Jackson County Sheriff’s office.

President was contacted by Select Energy Partners regarding renewal of our residential energy contract which expires the end of this year. They are requesting all municipalities in the consortium sign a Power of Attorney appointing Select Energy as Attorney-in-Fact to execute a Power Supply Agreement (contract) with the selected electric supply bidder on behalf of the municipalities as a member of the Southern Illinois Aggregation Partnership. We will be advised of these rates which will be below Ameren rates. Village residents who did not previously opt out will be sent a mailing once rate has been set and given the opportunity to opt out if they wish. This is the 3rd time we have authorized Select Energy to execute an agreement on our behalf. President asked for a motion to sign the Power of Attorney appointing Select Energy as Attorney-in-Fact to execute a Power Supply Agreement. Trustee Dalton made a motion to accept, seconded by Trustee Allen. Voice vote. All members present at roll call voted yes. Motion carried.

CLERK:

TRUSTEES: No Reports 

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer presented the Treasurer’s report.

B. Bills Payable: Treasurer presented the list of the bills payable.

President asked for a motion to accept the Treasurer’s Report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s report and pay the bills. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: President received bid proposal from Illini Asphalt for oil and chipping of roads. Total bid is $13,142.80. President asked for a motion to accept the bid from Illini Asphalt for oil and chipping of roads. Trustee Hilliard made a motion to accept, seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried.

Dan Walker advised President on June 29 that repair had been made on Baptist Hill. President received call from Buncombe Water on July 3 checking to make sure we approved of repair.

President was contacted by E.T. Simonds on 6/24 advising they were looking at bank slide at end of Church Street. They asked for a copy of the soil analyses done by property owner. President was able to obtain this information from the property owner and forward on to them. The analyses are being studied and they will get back with us.

D. Subdivision Committee:

E. Insurance Committee:

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS:

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS:

Trustee Allen reported electrical work at equipment building is progressing and is almost completed.

Dan met with Kevin Wheetley to look at drainage issue behind the Community Center as mentioned at June meeting. Estimate for removal/installation of drain tile, backfill with existing rock, dig out and install drainpipe for 2 gutter downspouts at back corners of building to discharge water further away from building is $1,568. Board was asked for a motion to approve. Trustee Dalton made a motion to accept, seconded by Trustee Wolff. Voice vote. All members present at roll call voted yes. Motion carried.

Next step regarding abandoned property is for Village to get bids for cleaning up property. There will be a lien placed against the property for compensation of cleanup. Village lien will supersede any other lienholders. In January 2019, the lienholder for 164 Cracker’s Neck was contacted about condition of property and President was advised they did not need to be notified as problem was between Village and property owner. There was concern regarding expense of cleanup and reimbursement to Village once completed. The question was asked if a lien could be placed on property owner’s residence. Board agreed to move forward with getting bids for cleaning up property.

President received an estimate for an outdoor kiosk w/post to display Rules and Regulations at entrance to pavilion so they are noticeable. Cost of kiosk w/post is $294. Shipping is $94 for a total of $388. The Rules and Regulations need to be updated and reprinted. Trustee Hilliard will check on cost for reprint. President asked for approval of purchase for outdoor kiosk and post. Board agreed of purchase.

Update regarding CN PTC Communications Tower. Call that was scheduled for June 12 was canceled. No future call has been scheduled at this time. Some of the rock fill along the railroad track between the crossing and PTC tower location was moved on June 17. President was advised by Mr. Lloyd this was done to assess some hook ups to their track infrastructure.

NEW BUSINESS: President was contacted by Stone Creek Homeowner’s Association asking if Village would be willing to update Stone Creek Subdivision street signs to 911 compliant and a copy of Village year end financials. They were advised that Subdivision roads are private roads. It was suggested they check with Jackson County 911 for help with the signs. They were advised 911 available funds for signage had run out and it would now be the responsibility of wherever ownership lies. Since Subdivision roads have never been dedicated to the Village for maintenance and the Village Subdivision Ordinance states “street markers and traffic signs shall be installed and paid for by the developer”, ownership lies with the Homeowner’s Association. President contacted Village legal counsel who recommended a Resolution be passed annually like the contract that was proposed in 2015 and never acted upon for help with roads for snow removal and mowing ROW. President asked for input from Board. After discussion, it was determined Village is not responsible for replacement of street signs and that a Resolution is not needed at this time.

Leveling and grading of dirt piles needs to be done at Equipment Building. Dan met with Kevin Wheetley for estimate. He proposed a cost of $500 to do this work. President asked for approval to accept the proposal. Board agreed to move forward with hiring Kevin to do this work.

President received a call from Anne, who owns Healing Traditions Massage & Yoga on the Makanda Boardwalk regarding use of the Pavilion for one of her classes due to COVID-19. The class would be held on Wednesday for the next six weeks and would be for about 75 minutes. Village Clerk contacted IML regarding liability and they recommended the Village be named as an additional insured by endorsement on her liability coverage in an amount not less than $1 million per occurrence/$2 million aggregate. After discussion, Board agreed this would be permissible with liability coverage as recommended by IML.

ANNOUNCEMENTS: Board will have guest speakers in August, if we can meet at the Hall.

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Wolff and seconded by Trustee Hillard. Voice vote. All present at roll call voted yes. Motion carried. Meeting was adjourned at 7:55 p.m.

https://villageofmakanda.com/wp-content/uploads/2020/08/July-7-2020-Board-Minutes.pdf