Carbondale Reporter

City of Carbondale City Council met July 24.

Here is the minutes provided by the council:

Generated by Jennifer R Sorrell on Wednesday, July 15, 2020

Council Members present

Councilmember Carolin Harvey, Councilmember Adam Loos, Councilmember Jessica Bradshaw, Councilmember Jeff Doherty, Councilmember Lee Fronabarger, Councilmember Tom Grant, and Mayor John M Henry

Meeting called to order at 6:04 PM

1. Preliminaries to the City Council Meeting

Procedural: 1.1 Roll Call

Procedural: 1.2 Citizens' Comments and Questions

Mayor Henry expressed appreciation to the Police and Fire for their efforts during COVID, the risks to which they have been exposed; 10 shared principles of community policing; simultaneous thank you to Police and Fire from the City Council.

Procedural: 1.3 Council Comments, General Announcements, and Proclamations

Councilmember Fronabarger announced two free virtual workshops which the SIU Small Business Development Center is hosting in July; further, he noted that the approval of the Kids Korner lease by the Park District has been delayed until July 27, but Kids Korner will be opening Wednesday, July 15. He asked the City Attorney about any liability concerns; City Attorney indicated that a letter of indemnification should be able to address those concerns. City Manager Williams noted the timeline in which the proposed lease was delivered and when the Park District's attorney reached out to the City.

Councilmember Doherty remarked on the importance of the GFOA award, noting that it speaks well of the City. He remarked on specifics points in the open letter from the Carbondale Park District which he found to be misleading. Councilmember Doherty asked to receive copy of minutes from a Park District meeting.

Councilmember Loos responded to the open letter from the Park District, noting that it illustrates why the Council insisted on holding meetings in public, the records being retained and available to the public. He encouraged the public to view the meetings and documents and make their decisions based on those materials.

City Manager Williams remarked on Scott Williams' involvement in the community. He expressed his appreciation for Police and Fire staff, utilizing the recent recovery of a missing individual as an illustrative example.

Information: 1.4 Recognition of the Certificate of Achievement for Excellence in Financial Reporting Award from the Government Finance Officers Association for the City's Fiscal Year 2019 Comprehensive Annual Financial Report (CAFR)

Mayor Henry read a certificate of achievement from the GFOA for the City of Carbondale's Fiscal Year 2019 Comprehensive Annual Financial Report. He then expressed individual thanks to the Finance Director and City Manager.

Procedural: 1.5 Proclamation Recognizing Scott Martin for Community Service

Mayor Henry proclaimed Tuesday, July 14, 2020, as Scott Martin Day in the City of Carbondale and asked citizens to recognize the contributions he has made to the community.

2. Public Hearings and Special Reports

Public Hearing: 2.1 Public Hearing to Hear Testimony in Favor of or in Opposition to the Use of Community Development Block Grant (CDBG) Funds in Support of Local Businesses Impacted by the COVID-19 Emergency

Mayor Henry read the background for this item.

The public hearing was declared open at 6:27 p.m.

There were no questions or comments from the public related to this agenda item. The public hearing was declared closed at 6:30 p.m.

3. Consent Agenda of the City Council

Action (Consent): 3.1 Minutes of the Regular City Council Meeting and Public Hearing of June 23, 2020 Resolution: Accept the minutes from the regular City Council meeting and Public Hearing of June 23, 2020

Action (Consent): 3.2 Approval of Warrant for the Period Ending: 06/26/2020 for the FY 2021 Warrant 1384 in the Total Amount of $803,659.57

Resolution: Accept the following report of payments made for the period ended: 06/26/2020 totaling $803,659.57 (Exhibit A-07-14-2020)

Action (Consent): 3.3 Approval of Wells Fargo Warrant for the Period Ending 05/31/2020 FY 2021 Warrant # WF 05/2020 in the amount of $210,485.26

Resolution: Accept the following report of payments made for the period ended: 05/31/2020 totaling $210,485.26 (Exhibit B-07-14-2020)

Action (Consent): 3.4 Acceptance of Approved Meeting Minutes from Boards, Commissions, and Committees

Resolution: Accept the approved meeting minutes from Boards, Commissions, and Committees and place them on file

Action (Consent): 3.5 Appointment and Reappointment to Boards and Commissions Resolution: Council is requested to concur with Mayor's recommended appointment and reappointment to Boards and Commissions

Action (Consent): 3.6 Resolution Authorizing the City Manager to Execute a Three Year Contract with Tyler Technologies in the Amount of $235,706 to Provide a Web-Hosted New World ERP Application and Software System

Resolution: Approve the resolution authorizing the City Manager to enter into an agreement with Tyler Technologies to provide a web-hosted New World ERP Application and Software System (Resolution 2020-R-54; Exhibit C-07-14-2020)

Action (Consent): 3.7 Resolution Authorizing the City Manager to Submit a Clean Lakes 319(h) Grant Application in an Amount up to $750,000 to the Illinois Environmental Protection Agency for Funding of Erosion and Sediment Control Work on Cedar Lake Resolution: Approve a Resolution Authorizing The City Manager to Submit a Clean Lakes 319(h) Grant Application in an amount up to $750,000 to the Illinois IEPA for Funding of Erosion and Sediment Control Work on Cedar Lake (Resolution 2020-R-55; Exhibit D-07-14- 2020)

Action (Consent): 3.8 Resolution Authorizing the City Manager to Enter Into a Professional Services Agreement with Crawford, Murphy, and Tilly of Springfield, IL to Perform Nutrient Reduction Studies at the SEWWTP

Resolution: Approve a Resolution Authorizing the City Manager to Enter Into a Professional Services Agreement with Crawford, Murphy, and Tilly of Springfield, IL to Perform Nutrient Reduction Studies at the SEWWTP (Resolution 2020-R-56; Exhibit E-07-14-2020)

Action (Consent): 3.9 Conditional Award for the Purchase of Motor Fuel Tax (MFT) Maintenance Materials Pending Illinois Department of Transportation (IDOT) Concurrence with Section 20-00000-03-GM, Groups A to Marathon Petroleum of Indianapolis, IN in the amount of $11,990

Resolution: Conditionally Award the Purchase of MFT Maintenance Materials Pending the Illinois Department of Transportation's (IDOT's) Concurrence of Section 20-00000-03-GM, Groups A to Marathon Petroleum of Indianapolis, IN in the amount of $11,990

Action (Consent): 3.10 Ordinance Increasing the Police Department's FY2021 Budget in the Amount of $13,115 with Justice Assistance Grant Funds

Resolution: Approve an Ordinance Authorizing a Budget Adjustment for the Police Department's FY 2021 Budget in the Amount of $13,115 with Justice Assistance Grant Funds (Ordinance 2020-18; Exhibit F-07-14-2020)

Action (Consent): 3.11 Approval of Consent Agenda Items

Resolution: Approve all Consent Agenda items not pulled for separate consideration

There was a question about the expected number of users relating to the Resolution authorizing the City Manager to execute an agreement with Tyler Technologies.

MOTION: Approve all Consent Agenda items not pulled for separate consideration

Motion by Lee Fronabarger, second by Carolin Harvey. Final Resolution: Motion Carries

Yea: Carolin Harvey, Adam Loos, Jessica Bradshaw, Jeff Doherty, Lee Fronabarger, Tom Grant, John M Henry

4. General Business of the City Council

Action: 4.1 Ordinance Temporarily Reducing the Occupancy of Class B2 Liquor Licensed Establishments Due to the COVID-19 Pandemic

City Manager Williams noted that Champaign had adopted a very similar Ordinance as they shared the same concerns.

Council questions and remarks included questions about the number of B2 licenses that this Ordinance would affect; a suggestion to email the guidelines to all of the license holders; an error in the 25% occupancy for Saluki Bar/Levels listed in the attachment was noted; questions about which locations were open; whether beer gardens were considered in the calculation; what can be done to prevent them from losing their local license for continued closure for 30 days; questions about the Phase 4 wording regarding 25% standing occupancy versus the required 6 foot distancing for seating; concern that if the bars are unable to remain open, that it might lead to an increase in house parties; if the identified locations will be polled about whether they intend to open; noting that the local health department should be involved in the enforcement of these requirements; comments about compliance from local businesses; clarification to the public that this Ordinance only affects two businesses; remarks as to why this Ordinance is appropriate; question about the difference between occupancy limitations on restaurants versus bars; the challenges in regulating house parties and the transmission risks associated with such parties; questions about how this Ordinance would be enforcement and who would be responsible for said enforcement; a question as to whether Garden Grove was able to operate with gatherings limited to fifty individuals; a proposal to modify the maximum occupancy to 150; discussion about the impact of layouts versus occupancy; and discussions with SIU about the management of house parties and sharing enforcement responsibilities.

Comments in opposition to the Ordinance from Susan Karayanis, Sally Carter, and Meghan Cole were read into the record.

MOTION: Adopt an Ordinance temporarily reducing the occupancy of Class B2 liquor licensed establishments due to the COVID-19 pandemic

Motion by Carolin Harvey, second by Jeff Doherty.

Final Resolution: Motion Carries

Yea: Carolin Harvey, Adam Loos, Jessica Bradshaw, Jeff Doherty, Lee Fronabarger, Tom Grant, John M Henry (Ordinance 2020-19; Exhibit G-07-14-2020)

Action: 4.2 Council Resolution of Support for Community Block Development Program Grant Applications

There was a question about the deadline for the applications for these grant funds and whether there was a concern about no additional City Council meetings scheduled for July, should other applications be received.

MOTION: Approve Council Resolutions of Support for Community Block Development Program Grant Applications for Rudon Enterprises, Inc dba Carbondale Trophy Company ($12,275.58), Jerry Brooks dba Jerry’s Flower Shoppe ($25,000) and Sound Core Inc (Sound Core Music) ($25,000)

Motion by Jeff Doherty, second by Carolin Harvey.

Final Resolution: Motion Carries

Yea: Carolin Harvey, Adam Loos, Jessica Bradshaw, Jeff Doherty, Lee Fronabarger, Tom Grant, John M Henry (Resolution 2020-R-51 – 2020-R-53; Exhibits H, I, J-07-14-2020)

5. Adjournment of the City Council Meeting Procedural: 5.1 Adjourn meeting

There were remarks about the impact of the COVID virus, encouragement to take necessary precautions, and an anecdote about wearing a mask at the post office.

There being no further business to come before the public body, the meeting was declared adjourned at 7:26 p.m.

http://explorecarbondale.com/AgendaCenter/ViewFile/Minutes/_07142020-1200