City of Marion City Council met July 8.
Here is the minutes provided by the council:
July 8, 2019
City of Marion - Regular Meeting
July 8, 2019 Minutes of a Regular Meeting of the City Council of the City of Marion held in the Council Chambers at 6:30 PM. The City Clerk was instructed to call the roll and the response was as follows:
PHYSICALLY PRESENT: COMMISSIONERS PATTON, BARWICK, WEBB AND STOECKLIN AND MAYOR ABSHER.
The Pledge of Allegiance was led by Retired Police Chief Dawn Tondini.
4. CONSENT AGENDA
a. HUB RECREATION CENTER
1) New Part-time Employee Recommendations - for existing positions
Kevin Burgess – Janitor $9.00/hour
Marianne Cousin - Janitor $9.00/hour
Douglas Jones – Janitor $9.00/hour
Ryan Holland - Aquatics/Lifeguard $9.50/hour
2) Acceptance of resignation of full-time maintenance employee Jon Neville, effective 7/11/19,
b. CIVIC CENTER
1) New Part-time Employee Recommendations – for existing position
Ethan Anderson - Custodial $9.00/hour
c. WATER
1) Full-time Employee Change in Status
Jessica Intravaia - change to Billing Clerk $20.54/hour
d. JACOB & KLEIN, LTD.
1) Professional Fee for the establishment of the Highland Street TIF District $7,500.00
2) Professional Fee for the amending of North Commercial TIF $5,000.00
e. THE ECONOMIC DEVELOPMENT GROUP, LTD.
1) Professional Fee for establishment of the Highland Street TIF District $9,083.31
2) Professional Fee for the amending of the North Commercial TIF $6,419.50
f. GOVERNMENTAL CONSULTING SOLUTIONS, INC.
1) Consulting Services August 2019 $3,000.00
g. MINUTES
1) Council approval of Minutes from Regular Council Meeting 06/24/2019.
Commissioner Barwick made a correction to the Regular Council Meeting Minutes dated 6/24/2019. He stated that one part-time dispatcher moved from 1,000 hours to 1,500 hours, not all dispatchers. Commissioner Stoecklin made a motion to approve the consent agenda with the 6/24/2019 minutes as corrected. Commissioner Webb seconded the motion. There being no further discussion, Mayor Absher called for the vote.
ON ROLL CALL VOTE COMMISSIONERS PATTON, BARWICK, WEBB AND STOECKLIN AND MAYOR ABSHER ALL VOTED YEA.
NEW BUSINESS
POLICE DEPARTMENT
Mayor Absher presented Retired Police Chief Dawn Tondini with a plaque for her service to the Police Department. Retired Chief Tondini thanked the City for the opportunity to start as an auxiliary Police Officer and work her way up to Chief. She stated she believes policing is still an honorable profession.
CODE ENFORCEMENT The City received three sealed bids for the demolition of property at 604 South Holland Street, parcel number 06-24-240-010:
Neat Cut $39,000
Maka Excavating Inc. $9,714
Terra Pro Excavating, LLC $50,000
After discussing the bids Mayor Absher called for the vote. Commissioner Stoecklin made a motion to accept the low bid of $9,714.00 from Maka Excavating Inc. Commissioner Webb seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS PATTON, BARWICK, WEBB AND STOECKLIN AND MAYOR ABSHER ALL VOTED YEA.
ECONOMIC DEVELOPMENT AND MUNICIPAL PLANNING
Director of Economic Development and Municipal Planning Glenn Clarida explained that Greater Egypt Regional Planning and Development Commission is trying to get the Enterprise Zone for Williamson County extended. The current Enterprise Zone expires in November 2020. Glenn explained approving support for this agreement is approving support for the application to extend the Enterprise Zone and agreeing to pay the City's pro rata share of the application fee. The application fee is based on the area of the Enterprise Zone in square miles, Glenn explained that businesses located in the Enterprise Zone receive a rebate on sales tax for building materials used and a rebate on property taxes if there is no conflict with TIF.
There being no further discussion, Mayor Absher called for the vote.
Commissioner Patton made a motion to approve the agreement between the eight Williamson County entities and Greater Egypt Regional Planning and Development Commission for the completion of an application for New Designation for the Illinois Enterprise Zone Program for 2021. Commissioner Barwick seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS PATTON, BARWICK, WEBB AND STOECKLIN AND MAYOR ABSHER ALL VOTED YEA,
FIRE DEPARTMENT
Cominissioner Barwick made a motion to approve Evrard-Strang Construction's Pay Application #3 for $77,091.99 for the Apparatus Bay Addition to the Fire Station, Commissioner Patton seconded the motion
ON ROLL CALL VOTE COMMISSIONERS PATTON, BARWICK, WEBB AND STOECKLIN AND MAYOR ABSHER ALL VOTED YEA.
SEWER DEPARTMENT
Sewer Department Superintendent Brent Cain explained to the council he needs to purchase a new carbon media for the Purafil odor control system for $8,119.38. This is a budgeted item. This system was originally installed in 2017 and the carbon has absorbed all of the odor it can, so it needs to be replaced. Brent explained this may need to be replaced annually. He also stated the Sewer Department is actively working to reduce odor upstream and this will help. He explained the SCADA system, which controls the plant, was built in 2002 and installed in 2003, needs upgrading. The components of the existing system are no longer supported. He can get a partial upgrade of the system for $54,873.00 vs. a full upgrade which would cost approximately $100,000.00. He has budgeted for the partial upgrade. He explained this upgrade will extend the life of the system several years. Commissioner Stoecklin made a motion to approve purchasing the new carbon media for the Purafil odor control system for $8,119.38 (budgeted item) and to approve upgrading the SCADA system at a total cost of $54,873.00 (budgeted item). Commissioner Webb seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS PATTON, BARWICK, WEBB AND STOECKLIN AND MAYOR ABSHER ALL VOTED YEA.
TREASURER'S OFFICE
ORDINANCE 3547 – Providing for the issuance of taxable general obligation refunding bonds (Marion Heights TIF/Stadium Project), series 2019, providing the details of such bonds and for a levy of taxes to pay the principal of and interest on such bonds and for certain revenue sources to pay and secure the principal of and interest on such bonds, and related matters. Mayor Absher explained that Treasurer Steve Hale made some calculations and determined the City could save some money by paying off these bonds with financing from a bank. The City solicited bids from local banks and U.S. Bank provided the best interest rate of 2.84%. The City's advisor, Jeff Schuppel, drafted an ordinance to pay off the bonds and finance them with U.S. Bank to save fees and underwriting costs. This saved the City 10% of the principal due. This is an estimated savings of $77,000 before Jeff's fees which will be minimal. Commissioner Barwick made a motion to approve Ordinance 3547 as presented and to approve authorizing Mayor Absher to sign the Final Term sheet with U.S. Bank. Commissioner Webb seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS PATTON, BARWICK, WEBB AND STOECKLIN AND MAYOR ABSHER ALL VOTED YEA.
MISCELLANEOUS
Mayor Absher brought to the Council's attention the Code Enforcement Office had been approached by a resident inquiring about placing an 8' by 45' shipping container on his property on Chestnut Street, Mayor Absher stated he and Commissioner Doug Patton had researched this issue and they found no basis in our codes for denying this permit. Mayor Absher would like to have an ordinance drafted to address this issue ready for approval at the next council meeting so that the City will have guidance on this issue in the future.
Audience member Randy Sellars addressed the council stating there are already several of these containers in town. He said these are an affordable option for storage because of the cost. These containers cost between $1,600.00 and $1,800.00 delivered.
Commissioner Barwick reported the Police Department activity for the month of June,
Mayor Absher announced the Union Pacific Railroad would be closing the railroad crossing just east of the intersection of Routes 13 and 37 (Court Street) at 7:30 a.m. on Wednesday to replace several components of the track structure. The crossing will remain closed until the repairs are completed Thursday evening. Route 13 will be closed to traffic from Route 37 (Court Street) to Fair Street. Only local traffic will be permitted in that area. Mayor Absher asked the media to please encourage everyone to find alternate routes.
Commissioner Webb reported the SIU Football team volunteered to help the Street Department and they picked up 450 pounds of trash.
Mayor Absher announced the Council would be going into a short Executive Session to discuss personnel but no vote would be taken after closing the Executive Session.
7:15 P.M.
Commissioner Barwick made a motion to go into Executive Session to discuss personnel. Commissioner Patton seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS PATTON, BARWICK, WEBB AND STOECKLIN AND MAYOR ABSHER ALL VOTED YEA.
7:53 P.M.
Commissioner Stoecklin made a motion to adjourn the Executive session and resume the Regular Meeting Commissioner Webb Seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS PATTON, BARWICK, WEBB AND STOECKLIN AND MAYOR ABSHER ALL VOTED YEA.
Commissioner Webb made a motion to adjourn the Regular Meeting Commissioner Barwick seconded the motion.
ON ROLL CALL VOTE COMMISSIONERS PATTON, BARWICK, WEBB AND STOECKLIN AND MAYOR ABSHER ALL VOTED YEA.
Meeting Adjourned.
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