Carbondale Reporter

Herrin Community Unit School District 4 Board met Dec. 13.

Here is the minutes provided by the board:

PROPERTY TAX LEVY HEARING:

A notice, as prescribed by law, for a public hearing was published on December 1, 2018, for the proposed property tax levy increase for 2018. Compliance with the Truth in Taxation Law requires the District to publish notice and hold a hearing if the estimate for the proposed aggregate levy is more than 105% of the amount extended or estimated to be extended, plus any amount abated prior to extension, upon the final aggregate levy of the prior year. The estimated tax levy was presented and approved by the Board during the November 13, 2018 meeting, which must be done not less than 20 days prior to the adoption of the aggregate levy. The Superintendent will present a summary of the proposed tax levy and respond to questions by those attending the Hearing as well as members of the Board of Education.

Education Fund $ 3,900,000.00

Operations/Maintenance Fund $ 1,093,912.00

Transportation Fund $ 628,827.00

Working Cash Fund $ 0.00

Municipal Retirement Fund $ 241, 000.00

Social Security Fund $ 297,324.00

Tort Immunity Fund $ 320,360.00

Special Education Fund $ 0.00

Facility Leasing Fund $ 0.00

Total Levy without Bonds $ 6,481,423.00

This amount is needed to operate the District and fund the increased services, insurance costs, and salaries. This amount will also extend the ability of the District to have the necessary assets to operate the District for the next 2-5 years. The District will be limited to a 2.1% increase (tax cap) which is how much the Consumer Price Index went up last year (CPI) if the estimated assessed evaluation does not increase as much as expected.

Mr. Loucks called for questions or comments from Board members or visitors. The Tax Levy hearing adjourned at 5:06 p.m.

Items to be considered at the Regular Meeting of the Board of Education held Thursday, December 13, 2018, 5:00 p.m. in the Unit Office Conference Room, 500 North Tenth Street, Herrin, IL 62948.

PLEDGE OF ALLEGIANCE: Mr. Loucks led the Pledge of Allegiance.

ROLL CALL: Those answering roll call were: Mrs. Woodcock, Ms. Kolb, Mr. Kay, Mr. Jilek, Mr. Loucks. Absent: Mrs. Etherton and Mr. Loyd.

Due to the absence of the Board Secretary, Mrs. Etherton, the Board will need to elect a secretary pro tempore for this meeting only. Mr. Loucks made a motion seconded by Mr. Kay to elect Mr. Jilek to act as secretary pro tempore for this board meeting. All members present voted yea.

ADOPTION OF THE TAX LEVY:

1. Certificate of Tax Levy - The following certificates and resolutions require authorization from the Board to be filed with each County Clerk.

A. Certificate of Tax Levy B. Affirmation of Adoption of Resolution C. Certificate of Compliance with the Truth in Taxation Act D. Risk Care Management E. Resolution to Abate Taxes Mr. Kay made a motion, seconded by Mrs. Woodcock to adopt the Certificate of Tax Levy, the Affirmation of Adoption of Resolution, the Certificate of Compliance with the Truth in Taxation Act, and the Risk Care Management Resolution. All members present voted yea.

VISITOR PARTICIPATION: None at this time.

CONSENT AGENDA:

1. Open Minutes - Approval was needed for the open minutes of meetings held November 13 and December 3, 2018.

2. Payment of Bills, Herrin Unit #4 – No questions heard.

3. Treasurer’s Report for November 2018 - No questions heard.

4. Unemployment Compensation Payment Method - Our district has chosen to be a Reimbursing District (pay all charges directly) rather than a Contributing District (pay a % of all wages/salaries). It was the recommendation of the Superintendent to continue as a Reimbursing District.

5. Seniority and Job Category Definitions - It was the recommendation to keep the procedures for determining seniority of certificated staff personnel and the Job Category Definitions for Educational Support Personnel the same as previous years.

6. Adopt Resolution to Transfer $3,814.65 from the Education Fund to the Debt Service Fund for November 2018 Lease Payments. Mr. Jilek made a motion, seconded by Mr. Kay to adopt, accept and approve items listed on the Consent Agenda, and not extracted, for Thursday, December 13, 2018. All members present voted yea.

OLD BUSINESS:

1. Discuss District Attorney – Dr. Ryker provided information regarding his meeting with Miller, Tracy, Braun, Funk & Miller. Also, a discussion was needed to decide regarding hiring a local attorney for District. Mr. Kay made a motion, seconded by Mrs. Woodcock to hire Koch and Koch as legal counsel for an as- needed basis. All members present voted yea.

2. Discuss Energy Performance Contract – Dr. Ryker provided information and answered any questions.

3. Other Old Business – None at this time.

SPECIAL REPORTS:

1. Student/Faculty Accomplishments – We are very proud to recognize the accomplishments of all students/faculty in Herrin Unit #4. Letters on behalf of the Board were sent to those recognized.

NEW BUSINESS: (Extracted Items)

1. Approve Agreement - The Board was requested to approve the agreement with Kemper CPA Group. Mr. Kay made a motion, seconded by Mr. Loucks to approve the agreement with Kemper CPA Group. All members present voted yea.

2. Approve Course Handbook – The Board is requested to approve the Course Description Handbook for the High School. Mr. Kay made a motion, seconded by Mrs. Woodcock to approve the Course Description Handbook for the High School. All members present voted yea.

3. Conduct First Reading of School Board Policies – The Board was requested to conduct the first reading of the following policies. (No votes or actions required, a vote will be taken in January)

2:80-E Board Member Code of Conduct 2:80 Board Member Oath & Conduct – Draft Updates 4:45 Insufficient Fund Checks & Debt Recovery 4:130 Free & Reduced-Price Food Service 4:130-E Free & Reduced – Price Food Services Meal Charge Notifications 4:170 Safety 5:30 Hiring Process & Criteria 5:60 Expenses 5:100 Staff Development Program 5:220 Substitute Teachers 6:20 School Year Calendar & Day 6:60 Curriculum Content 6:310 High School Credit for Non-District Experiences 7:70 Attendance & Truancy 7:100 Health, Eye, & Dental Examinations 7:190 Student Behavior 7:250 Student Support Services 7:260 Exemption from Physical Education 7:270 Administering Medicines to Students 7:290 Suicide & Depression Awareness & Prevention 7:305 Student Athlete Concussions & Head Injuries 3:40-E Checklist for the Superintendent Employment Contract Negotiation Process

4. Other New Business – None at this time.

REQUEST FOR EXECUTIVE SESSION:

Mrs. Woodcock made a motion, seconded by Mr. Kay to close the meeting in accordance with Section 120/2(a) of the Open Meetings Act, citing the following exceptions as contained in Section 120/2(c):

A. Discuss Student Disciplinary Case(s) B. Consider Approval of Closed Minutes C. Discuss Evaluation, Retirement, Resignation, Compensation, and

Employment of Specific Employee(s) All members present voted yea.

RE-CONVENE TO OPEN SESSION: Mr. Kay made a motion, seconded by Mr. Loucks to reconvene to Open Session. All members present voted yea.

A. DISCUSS STUDENT DISCIPLINARY CASE(S)

1. Student Disciplinary – None at this time.

B. CONSIDER APPROVAL OF CLOSED MINUTES

1. Closed Minutes - November 13 and December 3, 2018 – Mr. Kay made a motion, seconded by Mrs. Woodcock to adopt the closed minutes from the meeting held November 13 and December 3, 2018. All members present voted yea.

C. DISCUSS EVALUATION, RETIREMENT, RESIGNATION, COMPENSATION

AND EMPLOYMENT OF SPECIFIC EMPLOYEE(S)

1. Discuss Hiring – The Board was requested to accept the recommendation of Mr. Brad Heuring to hire Mrs. Micah Myogeto as the 12- month secretary for the Jr. High School and to allow the Superintendent to post vacancy. Mr. Kay made a motion, seconded by Mrs. Woodcock to approve the hiring of Mrs. Micah Myogeto as the 12- month secretary for the Jr. High School and to allow the Superintendent to post a vacancy for a Cook position at the Elementary School. All members present voted yea.

2. Accept Resignation – The Board was requested to accept the resignation of Ms. Karen Elliott from the position of 6th Grade Noon Supervisor. Mrs. Woodcock made a motion, seconded by Mr. Loucks to accept the resignation of Ms. Karen Elliott from the position of 6th Grade Noon Supervisor. All members present voted yea.

3. Discuss Hiring - The Board was requested to approve the recommendation of Mr. Brad Heuring to hire Mr. James Stevens as the 6th Grade Noon Supervisor. Mr. Kay made a motion, seconded by Mrs. Woodcock to approve the hiring of Mr. James Stevens as the 6th Grade Noon Supervisor. All members present voted yea.

4. Discuss Hiring - The Board was requested to approve the recommendation of Mr. Andrew Anderson to hire Alexis Yates as the Assistant Volleyball Coach for the Jr. High School. Mr. Kay made a motion, seconded by Mr. Loucks to approve the hiring of Alexis Yates as the Assistant Volleyball Coach for the Jr. High School. All members present voted yea.

5. Discuss Vacancy – The Board was requested to approve the Superintendent to post a vacancy for the Receptionist/Secretary/District Bookkeeper II at the District Unit Office. Mr. Kay made a motion, seconded by Ms. Kolb to allow the Superintendent to post a vacancy for the Receptionist/Secretary/District Bookkeeper II at the District Unit Office. All members present voted yea.

6. Discuss Vacancy – The Board was requested to approve the Superintendent to post vacancies for Automotive CTE Teacher. Mr. Kay made the motion, seconded by Mr. Loucks to allow the Superintendent to post vacancies for Automotive CTE Teacher. All members present voted yea.

7. Discuss Hiring – The Board was requested to approve the hiring of Nicole McEntire for the nurse position at the High School. Mr. Kay made a motion, seconded by Mrs. Woodcock to hire Nicole McEntire as the Nurse for the High School. Mr. Jilek abstained. All other members present voted yea.

8. Discuss Hiring – The Board was requested to approve the recommendation of Mrs. Cassie Burgess to hire Mr. Joseph Havener as the Food Service Director for the District. Mr. Kay made a motion, seconded by Mrs. Woodcock to hire Mr. Joseph Havener as the Food Service Director for the District. All members present voted yea.

ADJOURNMENT: Having completed the items on the agenda, Mr. Kay made a motion, seconded by Mrs. Woodcock to adjourn the meeting until the next regular meeting scheduled for Thursday, January 17, 2019, at 5:00 p.m. in the Unit Office Conference Room. All members present voted yea.

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