Carbondale Reporter

Jackson County Executive Committee met Nov. 1.

Here is the minutes provided by the committee:

Call to Order (5:00 PM)

Members Present: Endres, Erbes, Hunter, J.S. Rendleman, Nehring and Peterson

Members Absent: Larkin

Also Present: Tamiko Mueller, Jacey Nehring, Malcolm Sand, Grant Guthman, Kenton Schafer, Mary Varner, Michelle Tweedy

Approval of Minutes

I. 18-3773 October 4, 2018 minutes

A motion was made by Hunter, seconded by Endres, to approve the October 4, 2018 minutes as presented. The motion carried by unanimous vote.

Internal Office Matters

II. 18-3774 Compensatory Time Buyout

The committee reviewed the information provided on the compensatory time earned by office and computing services staff. Computing services has elected to use their compensatory time instead of cashing in any. The Accounting Coordinator has requested to cash in 182 hours at a cost of $5,842. The committee coordinator has requested to cash in 180 hours at a cost of $3,672. Rendleman expressed his surprise at how much compensatory time the committee coordinator had earned. He stated that he did not remember approving the committee coordinator earning compensatory time. He went on to say that he thought the committee had voted to have the office staff come in late in order to not earn compensatory time. He concluded by stating that he hoped the board would address this issue next year.

A motion was made by Hunter, seconded by Peterson, to authorize payment of compensatory buyout for the Accounting Coordinator for 182 hours in the amount of $5,842 and for the committee coordinator for 180 hours in the amount of $3,672. The motion carried by unanimous vote.

III. 18-3775 County Engineer Salary

The committee discussed the requests from Burdick for his contract. Rendleman began by explaining the salary percentages and what IDOT's requirements are for reimbursement. He went on to say that the Burdick has requested a county cell phone and county truck. Guthman stated that he uses the county cell phone and will provide it to Burdick. Guthman also requested to keep the phone number since he uses it as he is personal cell number as well. The committee was fine with this as long as he directs any calls that come in to Burdick. There is not currently a truck that Burdick could use. Guthman uses his own truck and turns in mileage to the county. Rendleman suggested that Burdick do this for the first year and put into the 2020 budget funding for a truck. Guthman stated that he put funding for a truck in the 2019 budget but he didn't know if that was cut by the board. Peterson asked about when job postings will go up for those employees that plan to retire. Guthman stated that he was planning to discuss that at the Real Property meeting this month. Rendleman said that Burdick wants to be hired in with three weeks vacation instead of the standard two weeks vacation. The committee decided to let Rendleman negotiate the contract with Burdick. A motion was made by Endres, seconded by Erbes, to authorize and direct the Chairman to negotiate the contract with the County Engineer in accordance with the committee dis cussion. The motion carried by unanimous vote.

Appointments

IV. 18-3776 Ambulance Director

Nehring announced that Schafer was the choice for Ambulance Director. The room applauded. Rendleman stated that there were a lot of good candidates but Schafer was head and shoulders above everyone.

A motion was made by Erbes, seconded by Endres, to authorize and direct the Chairman to negotiate a contract with Kenton Schafer for the Ambulance Director position. The motion carried by unanimous vote.

V. 18-3777 Open Appointments in November 2018 {14}

a. 708 Mental Health Board (1)*

b. Buncombe Water District (1)

c. Crosswalk Community Action Agency (2)*

d. ETSB 911 (2)*

e. Greater Egypt (1)*

f. Jackson Growth Alliance (1)-Board Rep

g. Jackson/Union Regional Port District (1)

h. Jackson County Mass Transit (2)*

i. Public Building Commission (2)

j. SIMPO (1)-Board Rep

a. The Chairman indicated he plans to appoint Madsen.

b. No applicants at this time.

c. The Chairman indicated he plans to appoint Maple and Jorgenson.

d. The committee discussed the applicants.

e. The Chairman indicated he plans to appoint Peterson.

f. The Chairman indicated he plans to appoint Mueller.

g. No applicants at this time.

h. The Chairman indicated he plans to appoint Byrd.

i. No applicants at this time.

j. The Chairman indicated he plans to appoint Peterson.

Old Business

VI. 18-3778 IMRF-Jackson County 911

Rendleman updated the committee on 911 employees joining the county IMRF. He stated that it is the opinion from the attorney representing the 911 Board that their employees are not required to join IMRF. IMRF says that they do have to join. He went on to discuss how this could affect the county IMRF rate, the issues with determining if it only applies to current employees or if past employees are included too, and the date that it would be required to begin.

Rendleman informed the committee that the information about the warrants has been removed at the request of the State's Attorneys Office so the county is free to submit the paperwork to receive the about $1000 that was found to be owed from the Rehab and Care center.

A motion was made by Erbes, seconded by Hunter, to approve the recommendation to execute the agreement. The motion carried by unanimous vote.

VIII. 18-3780 Tax Anticipation Warrants

The committee began by reviewing the spreadsheet provided by Tweedy that outlines the funding amounts that will be needed before the end of the fiscal year. The consensus of the committee is to have Hunter work with the Treasurer to contact banks to get rates for tax anticipation warrants. Rendleman reminded the committee that the Treasurer, County Clerk and Supervisor of Assessments have been asked to come to the Real Property committee meeting to talk about property taxes and what can be done to insure this does not happen again.

A motion was made by Peterson, seconded by Hunter, to approve recommendation that the Board authorize issuance of tax anticipation warrants in the amount of two million dollars. The motion carried by unanimous vote.

Executive Session

Adjourn (6:13 PM)

Endres moved and Hunter seconded to adjourn, motion carried.

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