Carbondale Reporter

Jackson County Executive Committee met June 13.

Here is the minutes provided by the Committee:

Call to Order (5:00 pm)

Members Present: Erbes, Hunter, J.S. Rendleman, Larkin and Nehring

Members Absent: Endres and Peterson

Also Present: Grant Guthman, Susie Kilquist, Mary Varner, Ted Gutierrez, Josh Barringer, Ed Ford, Sarah Patrick, Michelle Tweedy

Approval of Minutes:

I. 18-3426 May 17, 2018 Minutes

A motion was made by Larkin, seconded by Nehring, to approve the May 17, 2018 minutes as presented. The motion carried by unanimous vote.

Chairman's Remarks

Internal Office Matters:

II. 18-3427 County Administrator

Hunter began by informing the committee of her meeting with Peterson and the revisions that were made to the County Administrator job description. Hunter stated that she believes the job description is as worked as it is going to be at this time. Larkin asked about giving the County Administrator the ability to hire and fire people. Currently the job description allows for it as directed by the County Board. The committee discussed how involved the board should be in the hiring/firing and whether that should be the responsibility of the County Administrator and the Board would be responsible for hiring/firing of the County Administrator. This lead to a discussion of the contract for a County Administrator. The consensus of the committee is to find out how other County Administrators deal with this issue and what safe guards are in place for the board should they need to remove the County Administrator. The committee coordinator was asked to circulate to department heads and other board members the draft job description. Rendleman thanked Hunter, Endres and Peterson for their work on all the job descriptions. Nehring suggested that the board staff develop process documents outlining the duties of their positions and how tasks are completed, this will be added to all job descriptions.

III. 18-3428 Update Job Descriptions

a. Accounting Coordinator

b. Committee Coordinator

c. Computing Services System Specialist

d. Computing Services Technician

Rendleman began the discussion by noting that each job description now lists each position as exempt. The committee discussed what this means and how compensatory time fits with exempt employees. Hunter provided drafts of two different job descriptions for each position, one for when there is a county administrator and one for if there is not a county administrator. The committee will look at this again in July.

IV. 18-3429 July Calendar Adjustment

The committee reviewed the July board calendar dates and decided to make no changes.

Computing Services Update:

Barringer reported that on June 1st there was a major event that took the county network down. He is not sure if it was a targeted attack on the network to get information or if it was some sort of malware. Barringer stated that most of Courthouse was back up and running by 5pm on Friday because he moved the wan connection to the high school shared device. He continued to work over the weekend and by around 6pm on Saturday everything should have been back up and running.

Appointments:

V. 18-3430 Open Appointments in June 2018 {6}

a. Board of Health (1)*

b. Buncombe Water District (1)

c. ETSB 911 (1)

d. Jackson/Union Regional Port District (1)

e. Public Building Commission (1)

f. TB Board (1)

The committee reviewed the application for the Board of Health position. This will be held until it can be determined when the applicant will be relocating to Jackson County.

Old Business

New Business:

VI. 18-3431 Prevailing Wage Resolution

A motion was made by Erbes, seconded by Hunter, to approve recommendation to adopt the Prevailing Wage Resolution as presented. The motion carried by unanimous vote.

VII. 18-3432 William "Bill" Alstat Award

The committee reviewed the nominations for the William "Bill" Alstat Public Service Award.

A motion was made by Larkin, seconded by Hunter, to approve awarding Milton Maxwell the William "Bill" Alstat Public Service award. The motion carried by unanimous vote.

VIII. 18-3433 Recommendations for Public Building Commission

Rendleman informed the committee that he attended the Public Building Commission (PBC) meeting and the PBC has asked for a recommendation of what to pursue looking into. The committee discussed a med/seg unit and the number of beds that may be required, a morgue, a toxicology lab and various repairs to the Courthouse & Crane buildings. It is the consensus of the committee to recommend to the PBC that they study the feasibility of a med/seg unit, a morgue, a toxicology lab, and proactively look at what might be needed for the Courthouse and Crane buildings. This will also be on the Real Property agenda so the committee is aware of what the PBC will be doing.

IX. 18-3435 Jackson County Mass Transit District

Gutierrez addressed the committee. He informed them that he is no longer the Director of Jackson County Mass Transit. He thanked the board for all their support over the last few years. Then he provided some data on the improvements he was able to make and the gains he made for the constituents and the county. He concluded by saying that he is proud of the work he did and he wishes the organization well. Rendleman expressed his concern that the Mass Transit District not dissolve, it is an important entity in the county and it's citizens.

Executive Session:

X. 18-3434 Executive Session under 2 (c) 1 to discuss personnel

A motion was made by Erbes, seconded by Nehring, to approve entering into Executive Session under 2 (c) 1 of the Open Meetings Act to discuss personnel. The motion carried by the following vote:

Yes: 5 - Erbes, Hunter, J.S. Rendleman, Larkin and Nehring

Absent: 2 - Endres and Peterson

Adjourn (6:36 pm):

Larkin moved and Erbes seconded to adjourn, motion carried.

https://www.jacksoncounty-il.gov/Home/Components/MeetingsManager/MeetingMinutes/ShowPrimaryDocument/?minutesID=3672&isPub=True&includeTrash=False