Carbondale Reporter

City of Carbondale City Council met April 16.

Here is the minutes provided by the Council:

Council members present:

Councilwoman Jessica Bradshaw, Councilman Jeff Doherty, Councilwoman Carolin Harvey, Councilman Navreet Kang, Councilman Adam Loos, and Mayor John M Henry

Council members absent:

Councilman Tom Grant

Meeting called to order at 6:08 PM

A Local Liquor Control Commission meeting immediately preceded this meeting

5. Preliminaries to the City Council Meeting

Procedural: 5.1 Roll Call

Procedural: 5.2 Council Comments, General Announcements, and Proclamations

Councilman Kang congratulated the Carbondale Community High School Physics team for placing second in the State competition.

Councilwoman Bradshaw announced a bike rodeo at the Carbondale Middle School on Saturday, April 14 and announced the annual Sale to Fight World Hunger at the Hopewell Missionary Baptist Church.

Councilman Loos shared a question from a constituent about why there isn't a street named after Martin Luther King and Barack Obama; he recommended looking into this matter.

Councilman Doherty noted the passing of former Fire Chief Charlie Joe McCaughan and recognized his role in transitioning the fire department into a professional department instituting regular training for firefighters.

Mayor Henry remarked on a recent visit from Governor Rauner and his appointment of a new trustee to the SIU Board of Trustees. Mayor noted that he and Mr. Williams will be attending the Board meeting on Wednesday, which will include discussion and a possible vote on the transfer of funds from SIUC to SIUE. Councilwoman Bradshaw added that this will be a public meeting, that interesting data is included as part of the agenda, linked this discussion to previous comments from Dan Silver, and recited his website resource details.

Councilman Kang announced the Jackson County Health Department’s shred day and drug take back day on Saturday, April 14.

Mayor Henry proclaimed the week of April 8 -14 as National Public Safety Telecommunicators Week in the City of Carbondale and urged all citizens to recognize their positive impact, diligence, and professionalism.

Mayor Henry proclaimed Friday, April 27, as Arbor Day in the City of Carbondale, and urged citizens to join in this observance.

Procedural: 5.3 Citizens' Comments and Questions

Elius Reed made inquiries regarding the upcoming SIU Board of Trustees meeting and the press conference preceding it.

Don Monty complemented the City on the new lighting at the Piles Fork greenway and suggested improvements to the walkway surface.

Sarah Heyer announced the announced Spring Cleanup and Recycling Day. She noted that residents can volunteer, donate, and recommend locations for cleanup.

Abdul Haqq provided information in response to inquiries regarding the loan made to the Attucks Community Board during the current fiscal year. These funds were advanced while the organization awaited the passage of the State budget.

Information: 5.4 Recognition of the Certificate of Achievement for Excellence in Financial Reporting Award from the Government Finance Officers Association for the City's Fiscal Year 2017 Comprehensive Annual Financial Report (CAFR)

Finance Director Jeff Davis expressed his appreciation for the efforts of Lisa Gill, the staff of Kerber Eck and Braeckel, and the City’s Finance Staff. Councilman Doherty noted that the receipt of this award for 26 years is a true reflection of the professionalism of City Staff.

6. Public Hearings and Special Reports

Public Hearing: 6.1 Public Hearing on the Proposed FY 2019 City Budget

The Proposed FY 2019 Budget for the City of Carbondale was placed on display for public inspection on March 27, 2018. The Budget presents a financial and operational plan for the City during the period of May 1, 2018, through April 30, 2019, based on Community Goals and Council priorities. The notice of Public Hearing was published Friday, March 9, 2018, in the Southern Illinoisan newspaper.

Mayor Henry declared the public hearing open at 6:37 p.m.

There were no public comments on the City’s proposed FY2019 budget.

The public hearing was declared closed at 6:39 p.m.

7. Consent Agenda of the City Council

Action (Consent): 7.1 Approval of Regular City Council Meeting Minutes from March 27, 2018 Resolution: Approve the meeting minutes from the regular City Council meeting of March 27, 2018

Action (Consent): 7.2 Approval of Warrant for the Period Ending: 03/15/2018 FY 2018 Warrant 1325 in the Amount of $1,040,360.42

Resolution: Accept the following report of payments made for the period ended: 03/15/2018 totaling $1,040,360.42 (Exhibit A-04-10-2018)

Action (Consent): 7.3 Approval of Wells Fargo Warrant for the Period Ending 02/28/2018 FY 2018 Warrant # WF 02/2018 in the amount of $143,180.53

Resolution: Accept the following report of payments made for the period ended: 02/28/2018 totaling $143,180.53 (Exhibit B-04-10-2018)

Action (Consent): 7.4 Resolution Declaring Fair Days for the 2018 Sunset Concerts held at Lenus Turley Park

Resolution: Approve a Resolution declaring Fair Days for the 2018 Sunset Concerts held at Lenus Turley Park on June 21 and July 5 between the hours of 6:00 p.m. through 10:00 p.m. (Resolution 2018-R-08; Exhibit C-04-10-2018)

Action (Consent): 7.5 Ordinance Authorizing a Budget Adjustment Establishing the FY 2018 Police Department Contingency Account

Resolution: Approve an Ordinance Authorizing a Budget Adjustment establishing the Police Department's Division Contingency Account for FY 2018 in the amount of $153,248. (Ordinance 2018-09; Exhibit D-04-10-2018)

Action (Consent): 7.6 A Resolution Approving an Amendment to the Final BPL Development Plan for the McDonald’s at 1396 East Main Street

Resolution: Adopt a resolution approving an amendment to the Final BPL Development Plan for the McDonald’s at 1396 East Main Street (Resolution 2018-R-09; Exhibit E-04-10-2018)

Action (Consent): 7.7 Budget Adjustment to Transfer $8,698 of ILEAS funds from Intergovernmental Revenues-Police Grants Account to Police Protection-Employee Overtime Account

Resolution: The City Council is requested to approve the budget adjustment of $8698 from the Intergovernmental Revenues-Police Grants account to the Police Protection- Employee Overtime account, pursuant to Section 1-2B-7 of the Carbondale Revised Code. (Ordinance 2018-10; Exhibit F-04-10-2018)

Action (Consent): 7.8 Approval of Consent Agenda Items

Resolution: Approval of all Consent Agenda Items which were not pulled for separate consideration

Motion: Approval of all Consent Agenda Items which were not pulled for separate consideration

Motion by Navreet Kang, second by Jessica Bradshaw.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

8. General Business of the City Council

Action: 8.1 Award of Contract for Illinois Avenue Streetscape Improvements Phase 2 - SP0904 to E.T. Simonds Construction Company of Carbondale, Illinois in the Amount of $913,084.59 which Includes a $30,000 Guarantee that the Project is Substantially Complete by August 10, 2018

Council inquired about the completion date if an accelerated timeline is required, whether there would be a penalty if the project was not completed by August 10, what "substantially complete" would be, the anticipated start date, and who set the figure for the $30,000 guarantee. Councilmembers discussed whether or not to award the bid with the $30,000 substantial completion bonus.

Don Monty indicated that he hoped future change orders would take the public recommendations which arose during the plan open house into consideration. Elius Reed asked if the City's affirmative action plan applies to this job. Melvin Holder remarked that the City’s Affirmative Action Plan is outdated, offered his assistance in developing a revision to the plan, and recommended City Staff attendance at a regional union meeting.

Motion: Award Contract for Illinois Avenue Streetscape Improvements Phase 2 - SP0904 to E.T. Simonds Construction Company of Carbondale, Illinois in the Amount of $913,084.59 which Includes a $30,000 Guarantee that the Project is Substantially Complete by August 10, 2018.

Motion by Adam Loos, second by Jeff Doherty.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Action: 8.2 An Ordinance Adopting the Bikeway Network Map

The City Council asked if it will be available in a mobile format and when and where the maps will be available.

Motion: Adopt an Ordinance approving the Revised Bikeway Network Map

Motion by Navreet Kang, second by Jessica Bradshaw.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry (Ordinance 2018-11; Exhibit G-04-10-2018)

Discussion: 8.3 Review and Discussion of the Proposed FY 2019 Budget and Five Year Community Investment Program

Public Comments and Questions-

Elius Reed requested the total budget dollar amount, how much was included for public works construction projects, and where the budget was available for review. Mr. Reed later suggested that the City revitalize the Eurma C. Hayes Center. Donald Monty remarked that the budget is a difficult process, indicated it would be illuminating for the public to look at those projects that cannot be funded, and stated that the Staff has done the best they can do.

Council Comments and Questions-

Councilman Doherty noted his agreement with Mr. Monty’s statements; stated his preference that nonunion employees receive the same increase as the union employees; shared an observation about the waterworks and sewage fund, which is a user fee supported enterprise, and which has increasing costs, but decreasing revenues; further he expressed support for more funding for or investment in economic development, particularly the development of a business park.

Councilman Loos concurred with Mr. Doherty’s remarks about the water/sewer fund; noted that a possible storm sewer utility fee had been discussed in the past; and cautioned against utilizing funds for recruiting outside businesses and recommended utilizing funds to assist local entrepreneurs. He noted the site selection and workforce criteria most industrial businesses require.

Mayor Henry noted that this budget is a good document and asked for consensus from the Council regarding the recommendation for a 2 1⁄4% increase for the non-bargaining unit.

The Council discussed the Attucks Service Board repayment of a loan from the current fiscal year. Concern was expressed about setting a precedent, but consensus was reach to forgive the loan.

9. Council Comments for the City Council

Information: 9.1 An opportunity for City Council members to offer general comments

The Council expressed their appreciation for Staff’s work on the budget.

Councilman Kang remarked on creating a special use for certain businesses in zoning areas where they are typically prohibited.

Mayor Henry noted that the groundbreaking for Culver's occurred and commented on business investment in Carbondale.

10. Executive Session

Action: 10.1 Vote to Enter into Executive Session for the Purpose of Conducting the Semi- Annual Review of Executive Session Meeting Minutes and Discussing the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body

Motion: Enter into an Executive Session as permitted under the Illinois Open Meetings Act, for the purpose of conducting the semi-annual review of Executive Session Meeting Minutes and discussing the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body

Motion by Jeff Doherty, second by Navreet Kang.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Open Session recessed at 7:38 p.m.

Action: 10.2 Leave Executive Session and Return to Open Session

Motion: Return to Open Session

Motion by Jeff Doherty, second by Carolin Harvey.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Open Session resumed at 8:54 p.m.

Action: 10.3 Approval of Executive Session Minutes, Determination of the Need for Confidentiality of Executive Session Minutes, and Authorization to Destroy Verbatim Records of Executive Sessions That Were Conducted More Than 18 Months Ago

Approve the Executive Session Minutes from October 17, 2017, and January 23, February 13, February 27, and March 13, 2018; declare the need for confidentiality exists, in whole or in part, for Executive Session minutes from March 17 and September 15, 1998, January 6, 2004, December 6, 2005, April 4, August 15, and September 19, 2006, October 16 and December 18, 2007, May 6, 2008, September 1 and October 6, 2009, January 19, November 9, and November 23, 2010, September 20, November 1, and December 29, 2011, January 17, March 6, July 31, 2012, January 29, March 5, April 2, May 21, June 25, August 6, August 27, September 17, October 22, November 5, November 19, 2013, January 21, January 28, February 11, February 19, February 25, March 4, June 10, June 24, August 5, August 26, September 9, September 23, September 30, October 9, October 28, December 2, 2014, February 24, March 24, April 14, April 27, May 19, June 30, August 11, August 25, September 15, September 22, September 30, October 6, October 7, December 22, 2015, January 12, January 26, February 23, May 24, June 14, September 20, 2016, January 10, April 11, April 25, May 16, June 27, August 1, October 17, 2017, January 23, February 13, February 27, and March 13, 2018; and authorize the destruction of verbatim records of Executive Sessions conducted more than 18 months ago for which minutes have been approved (through September 20, 2016).

Motion by Jeff Doherty, second by Jessica Bradshaw.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

11. Adjournment of the City Council Meeting

Procedural: 11.1 Adjourn meeting

There being no further business to come before the public body, the meeting was declared adjourned at 8:57 p.m.

http://explorecarbondale.com/sites/default/files/pdf/agenda/2018-agendas/Regular%20City%20Council%20Meeting%20Minutes%202018-04-10.pdf