Carbondale Reporter

Herrin Community Unit School District 4 Board met April 19.

Here is the minutes provided by the Board:

Public Hearing:

A notice, as prescribed by law, for a public hearing was published in a newspaper of general circulation within the school district, pertaining to a permanent transfer from the Operation and Maintenance Fund to the Transportation Fund for the purpose of paying Operating costs. A resolution pertaining to the Permanent Interfund Transfer may be passed in compliance with Illinois School Code 105 ILCS 5/17-2A, following a public hearing set by the School Board or the President of the School Board. Notice of this hearing was published on April 8, 2018 in The Southern Illinoisan, a newspaper of general circulation in the Counties of Williamson, Franklin and Jackson. The Superintendent discussed the need for Permanent Interfund Transfer was not necessary due to receiving the Evidence Based Funding for the District. The public hearing adjourned at 5:02 p.m.

Pledge Of Allegiance: Mr. Loucks led the Pledge of Allegiance.

Roll Call: Those answering roll call were: Mr. Plumlee, Mrs. Woodcock, Mr. Jilek, Mrs. Etherton, Mr. Loucks Mr. Kay and Mr. Loyd.

Visitor Participation:

Josh Bailie – Discussed his concern for inconsistent treatment and procedure for students accused of cheating.

Greg Wanstreet – Expressed his appreciation to Mr. Johnson and Mr. Mason for their continued support for the teaching staff.

Consent Agenda:

1. Approve Open Minutes - The Board was requested to approve the Open Minutes of the meeting held March 15 and March 22, 2018.

2. Payment of Bills, Herrin Unit #4 – No questions heard.

3. Treasurer’s Report for March 2018 – No questions heard.

4. FY-19 Regional/State/Federal Applications - Board approval was requested to submit these applications which include, but are not limited to, ESSA (NCLB), CTE, REAP, National School Lunch Program, and reimbursement for mandated program expenditures.

5. Adopt Resolution to Transfer $3,814.65 from the Education Fund to the Debt Service Fund for March 2018 Lease Payments. Mr. Plumlee made a motion, seconded by Mrs. Woodcock to confirm, accept and approve items listed on the Consent Agenda, and not extracted, for Thursday, April 19, 2018. All members present voted yea.

Old Business:

1. Discuss Pre-Apprentice Program – Dr. Ryker provided information and answered any questions. Mr. Plumlee made a motion, seconded by Mr. Loyd to accept the Pre- Apprentice Program. All members present voted yea.

2. Other Old Business - None

Special Reports:

1. Student/Faculty Recognition - Letters of commendation will be sent on behalf of the Board of Education.

2. Report on Parent Teacher Conference – February 8, 2018. Mrs. Burgess had provided information. This was an informational item only.

New Business:

1. Approve Student Athletic Handbook –. The Board was requested to approve the 2018- 2019 Student Athletic Handbook for the District. Mr. Loyd made a motion, seconded by Mrs. Etherton to approve the Student Athletic Handbook for the District. Mr. Kay voted nay. All other members present voted yea.

2. Approve 2018-2019 Official School Calendar –. The Board was requested to approve the 2018-2019 calendar for the District. Mrs. Woodcock made a motion, seconded by Mr. Kay to approve 2018-2019 Official School Calendar for the District.

3. Approve Amended High School Handbook – The Board was requested to approve the amended 2018-2019 High School Student Handbook. Mr. Jilek made a motion to table this item, seconded by Mr. Plumlee. All members present voted yea.

4. Discuss High School Curriculum – The Board was requested to approve the course for Transition to College Algebra. Mr. Mason provided information and answered any questions. Mr. Jilek made a motion, seconded by Mrs. Woodcock to approve offering a Senior Level Math Elective. All members present voted yea.

5. Approve Invitation to Bid – The Board was requested to approve the Superintendent to receive bids for the sale of property. Mr. Loyd made a motion, seconded by Mrs. Etherton to approve the Superintendent to receive bids for the sale of property. All members present voted yea.

6. Discuss New Tier Funding – Dr. Ryker provided information about New Funding and possibilities of allocations.

7. Discuss Bids – The Board was requested to allow the District Architect to receive bids for a boiler for North Side Primary Center. Mr. Loyd made a motion, seconded by Mr. Kay to allow the District Architect to receive bids for a boiler at North Side Primary Center. All members present voted yea.

8. Conduct First Reading of School Board Policies- The Board was requested to conduct the first reading of the following policies: (No votes or actions required this evening, vote taken at May meeting)

Revised – 2:260 – Uniform Grievance Procedure

Revised – 4:40 – Incurring Debt

New – 4:40-AP – Administrative Procedure – Preparing & Updating Disclosures

Revised – 5:20 – Workplace Harassment Prohibited

New – 5:20-E – Exhibit-Resolution to Prohibit Sexual Harassment

9. Other New Business – None at this time.

Request For Executive Session:

Mr. Kay made a motion, seconded by Mrs. Woodcock to close the meeting in accordance with Section 120/2(a) of the Open Meetings Act, citing the following exceptions as contained in Section 120/2(c):

a)Discuss Student Disciplinary Case(s)

b) Approve Closed Minutes

c) Consider Compensation, Discipline, Retirement, Resignation, and Employment of Specific Employee(s)

All members present voted yea.

Re-Convene To Open Session: Mr. Loyd made a motion, seconded by Mr. Kay to reconvene to Open Session. All members present voted yea.

A) Discuss Student Disciplinary Case(s)

1. Discuss Student Disciplinary Case(s) – None at this time.

B) Consider Approval Of Closed Minutes

1. Adopt Closed Minutes - The Board was requested to adopt the closed minutes of the meeting held March 15 and March 22, 2018. Mr. Kay made a motion, seconded by Mrs. Etherton to adopt the closed minutes of the meeting held March 15 and March 22, 2018. All members present voted yea.

C) Consider Compensation, Discipline, Retirement, Resignation, And Employment Of Specific Employee(s)

1. Approve Paternity Leave – The Board was requested to approve the request for Paternity Leave as presented by Mr. Ryan Lowe. Mrs. Etherton made a motion, seconded by Mr. Jilek to approve the request for Paternity Leave as presented by Mr. Ryan Lowe. All members present voted yea.

2. Accept Resignation – The Board was requested to accept the letter of resignation as presented by Mrs. Sierra Anderson from the position of High School Dance Coach and to allow the Superintendent to post vacancy, as needed. Mr. Jilek made a motion, seconded by Mr. Kay to accept the resignation of Sierra Anderson from the position of the High School Dance Coach and to allow the Superintendent to post vacancy, as needed. All members present voted yea.

3. Accept Resignation – The Board was requested to accept the letter of resignation as presented by Mr. Andrew Anderson from the positions of High School Boys Track Coach and Assistant Varsity Football Coach and to allow the Superintendent to post vacancy, as needed. Mrs. Woodcock made a motion, seconded by Mr. Kay to accept the resignation of Mr. Andrew Anderson from the positions of High School Boys Track Coach and Assistant Varsity Football Coach and to allow the Superintendent to post vacancy, as needed. All member present voted yea.

4. Discuss Hiring Coaches – It was the recommendation of Mr. Mooneyham and Mr. Anderson to hire coaches for the 2018-2019 school year, as presented. Mr. Kay made a motion, seconded by Mrs. Woodcock to hire athletic coaches for the 2018-2019 school year, as presented. Mr. Jilek abstained. All other members present voted yea.

5. Accept Resignation – The Board was requested to accept the letter of resignation as presented by Mr. Kyle Harlow from the position of High School Assistant Cross-Country Coach. Mr. Loyd made a motion, seconded by Mr. Kay to accept the resignation of Mr. Kyle Harlow from the position of High School Assistant Cross-Country Coach. All members present voted yea.

6. Accept Resignation – The Board was requested to accept the letter of resignation as presented by Mr. Todd Shoemake from the position of Custodian and to allow the Superintendent to post vacancy, as needed. Mr. Plumlee made a motion, seconded by Mrs. Woodcock to accept the resignation of Mr. Todd Shoemake from the position of Custodian and to allow the Superintendent to post vacancy, as needed. All members present voted yea.

7. Accept Letter of Intent to Retire – The Board was requested to accept the letter of intent to retire at the end of 2021-2022 school year as presented by Mrs. Susan Hawkinson. Mrs. Woodcock made a motion, seconded by Mrs. Etherton to accept the letter of intent to retire as presented by Mrs. Susan Hawkinson. All members present voted yea.

8. Discuss Hiring – It was the recommendation of Mr. Jeff Johnson to hire Mr. Ron Parks as part time Drafting Teacher for the High School. Mr. Loyd made a motion, seconded by Mrs. Etherton to hire Mr. Ron Parks as part time Drafting Teacher for the High School. All members present voted yea.

9. Discuss Administration Contracts – The Board was requested to accept the Administration contracts, as presented. Mr. Loyd made a motion, seconded by Mrs. Woodcock to accept the Administration contracts, as presented. All members presented voted yea.

10. Discuss Hiring – The Board was requested to allow the Superintendent to hire Summer student workers. Mrs. Etherton made a motion, seconded by Mrs. Woodcock to allow the Superintendent to hire Summer student workers. All members present voted yea.

11. Discuss Vacancies – The Board was requested to allow the Superintendent to post vacancies as amended.

3 – Elementary Teachers

2 – Social Workers (Jr High and Elementary)

1 – Reading Specialist (North Side)

1 – Part-Time Technology Teacher (Elementary)

Mr. Loyd made a motion, seconded by Mr. Loucks to allow the Superintendent to post vacancies as amended. All members present voted yea.

Adjournment: Having completed items on the agenda, Mrs. Woodcock made a motion, seconded by Mr. Loucks to adjourn until the next meeting of the Board of Education scheduled for Thursday, May 17, 2018 at 5:00 p.m. All members present voted yea.

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