Carbondale Reporter

Jackson County Finance and Administration Committee met May 10.

Here is the minutes provided by the Committee:

Call to Order (7:02 pm)

Members Present: Comparato, Erbes, Hunter, Larkin, Maxwell, Peterson and Rendleman

Members Absent: D. Bost

Also Present: Tamiko Mueller, Sharon Harris-Johnson, Larry Reinhardt, Maureen Berkowitz, Susie Kilquist, Michelle Tweedy, David Schermer, Derek Madeira, Jeff Weber, Tom Couch, Howard Danzig

Approval of Minutes

I. 18-3368 April 9, 2018 Minutes

A motion was made by Peterson, seconded by Erbes, to approve the April 9, 2018 minutes as presented. The motion carried by unanimous vote.

Chair's Report

Insurance

II. 18-3369 Worker's Compensation Update

a. IPMG-Medcor Program Presentation

The committee coordinator informed the committee that there are two employees on light duty and requested permission for a light duty person to work with her in the future on scanning some documents. The consensus of the committee is that it will be fine to have a light duty person working on scanning documents for the board office.

A.Medira and Weber gave a brief presentation on what the MedCor program is and that it could benefit the county. It is an early intervention program that will help county department heads/supervisors navigate whether an injury needs immediate medical attention or if there may be a cheaper alternative. This is an optional program. There is an $85 fee per call that will only be applied if a work comp claim is filed. The department head/supervisor will call the tollfree number and speak with an RN who will also speak with the employee and give guidance as to what the next steps could be. The committee asked Couch, Medira and Weber some questions about how it would affect the current work comp paperwork-it will not change anything, the current paperwork will still have to be filled out- and how it relates to HIPPA-work comp privacy is not as restrictive as HIPPA. They concluded by mentioning that there will be a webinar on Monday, May 14th at 10am. The committee suggested the committee coordinator attend.

A motion was made by Larkin, seconded by Erbes, to engage the ICRMT Medcor Triage program. The motion carried by unanimous vote.

III. 18-3370 Payment of Health Insurance Claims

A motion was made by Larkin, seconded by Erbes, to authorize payment of the May administrative costs, the remaining March 23, 2018 claims and part of the April 6, 2018 claims for a total amount of $282,527.63. The moti on carried by unanimous vote.

IV. 18-3371 Health Insurance Update

a. Employer Shared Responsibility Payment Report

b. Health Insurance Sub-Committee

A. Tweedy informed the committee that the response to the IRS was given and the county refuted all claims. Now she is waiting to hear back from the IRS. This item will remain on the agenda.

B. Hunter began by showing the committee the Health Insurance Summary she asked the office to put together. It includes a spreadsheet outlining all of the minutes from the last couple of years, the amendments to the plan over the last few years, premium changes over the last few years, union contract language, plan costs vs. premium costs and number of employees on the plan. This packet will be put on the website for anyone to review. Hunter then emphasized that this clearly shows that the county board has been working on health insurance and that they did go out for bid on a fully funded plan but as Danzig and Schermer pointed out only one insurance company would bid the county plan. Hunter discussed the difference between the cost of healthcare and the cost of health insurance. The committee then discussed this idea of making plan changes that affect only non-bargaining unit employees. Schermer said it is possible to have as many different plans as the county wants, they could have one for each bargaining unit and non-bargaining unit if they want. Danzig pointed out that the county would have to give at least 60 days notice to employees before any plan changes could take place. Hunter asked if this would affect Retirees and Larkin said no they have a contract like the unions. Tweedy pointed out that not all retirees are contractual, the consensus of the committee is to not include them at this time. The consensus of the committee is that changes for any retirees will come when the contract is negotiated. Then Hunter asked if this will affect elected officials and the consensus of the committee is that the changes will affect elected officials. The committee discussed the idea of populating the Health Insurance Subcommittee so they could discuss plan changes for the non-bargaining employees. There was a brief discussion of who could be on the subcommittee. Then Larkin suggested that the committee just adopt the previously suggested changes marked in red in the "Jackson County-Illustrative Plan Benefits Proposed Changes for 12/1/17 Effective Date in Red" since the committee had already approved those changes in July of 2017. Peterson asked about the change requiring generic cholesterol medicine and Schermer explained that there is an appeal process through Consociate if an employee is not be able to take the generic medicine.

A motion was made by Larkin, seconded by Comparato, to approve , starting December 1, 2018, adopting the health insurance plan changes in the document titled "Jackson County - Illustrative Plan Benefits Proposed Changes for 12/1/17 Effective Date in Red", which were originally approved by the committee in July 2017, for all non-bargaining unit employees and elected officials. The motion carried by unanimous vote.

Finance

V. 18-3372 Payment of County Monthly Claims

a. Robbins, Schwartz, Nicholas, Lifton & Taylor, Ltd.

A motion was made by Erbes, seconded by Maxwell , to authorize payment of the county monthly claims in the amount of $375,524.15. The motion carried by unanimous vote.

A motion was made by Larkin, seconded by Erbes, to authorize payment of $1,303.33 out of contingency to Paule, Camazine & Blumenthal, P.C. for the county portion of the Grand Tower Energy Center mediator. The motion carried by unanimous vote.

VI. 18-3373 Payment of Board Members Travel Expenses

A motion was made by Larkin, seconded by Comparato, to authorize payment of the board members travel reimbursement in the amount of $3,416.08. The motion carried by unanimous vote.

VII. 18-3374 Officeholders Salary Resolution

This item was referred back to the committee from the April 2018 board meeting to continue the discussion on how much elected officials should be required to pay if they take county health insurance. The committee reviewed what was taken to the board last month and why those numbers were chosen. Comparato asked Larkin what number he wanted. Larkin said he would be comfortable with $73 for Health and $21 for Dental/Vision with a 5% increase being added to both heath and dental/vision each year.

A motion was made by Larkin, seconded by Erbes, to approve Resolution 2018-40 Fixing the Annual Salary of Certain County Officholders with additional language that states that the health insurance rate will be $73 the first year with a 5% increase each year and the dental/vision rate will be $21 the first year with a 5% increase each year. The motion carried by unanimous vote.

VIII. 18-3375 County Clerk Fee Study

Reinhardt informed the committee that due to new statute requirements, he will not be able to charge fees for some things in his office. He wants to do a fee study and go to a flat fee in an effort to not lose money. He has the $1000 in his budget for the fee study, he just needs the board to authorize the Chairman to sign the contract.

A motion was made by Peterson, seconded by Erbes, to authorize and direct the Chairman to sign the contract for a County Clerk & Recorder fee study. The motion carried by unanimous vote.

IX. 18-3376 2017 Audit

a. Update

b. Submission Authority

c. Presentation

A. Tweedy informed the committee that she has received the draft audit and will going over

it. She also reminded Rendleman and Hunter that she needs decisions on the county organizational chart, management notes and letter. Hunter stated that she will get Tweedy the required information by Monday, May 14th.

B. Tweedy told the committee that KEB most likely will not have the audit ready for the May 22nd board meeting. She said that they will have it ready to submit by May 29th but the committee will need to give Rendleman and Hunter authority to submit the audit.

C. Tweedy said that KEB will present the audit to the board at the June meeting.

A motion was made by Comparato, seconded by Erbes, to approve giving the County Board Chairman and Vice Chair/Finance and Administration Chair authority to submit the FY17 County Audit. The motion carried by unanimous vote.

X. 18-3377 RFP for County Audit

Tweedy worked on a draft RFP for the county audit. Hunter asked the committee members to read the document prior to the June committee meeting. This item will remain on the agenda.

XI. 18-3378 Notice of IMRF 2019 Contribution Rate

This is for informational purposes.

XII. 18-3379 IMRF-Early Retirement Incentive

Hunter informed the committee that each department received a letter asking them to gather preliminary information regarding early retirement. The responses are due by June 1st. The committee will review the responses at the June meeting.

XIII. 18-3380 Resolution and Agreement for Tax Delinquent Property auction bid increase

Harris-Johnson informed the committee that the cost for tax delinquent properties is going to increase from $600 to $750.

A motion was made by Peterson, seconded by Erbes, to approve the addendum to the professional services agreement for tax delinquent properties. The motion carried by unanimous vote.

A motion was made by Comparato, seconded by Peterson, to approve the resolution increasing the cost of properties offered through the Delinquent Tax Liquidation Program. The motion carried by unanimous vote.

Labor

Old Business

New Business

Peterson spoke to the committee about two properties for sale in Murphysboro. The committee discussed the Public Building Commission (PBC) and finances. The consensus of the committee is that the County is not currently looking to aquire property as that is the PBC's responsibility now.

Peterson also spoke about the upcoming NACO conference in Nashville. She is interested in going and will look into the cost to attend.

Executive Session

XIV. 18-3381 Executive Session under 2 (c) 2 to discuss collective bargaining

This item is not needed at this time.

Adjourn:

Comparato moved and Erbes seconded to adjourn, motion carried.

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