Carbondale Reporter

Village of Makanda Board of Trustees met April 10.

Here is the minutes provided by the Board:

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the role of the Village Board: Trustees Hilliard, Allen, Wolff, Ross, Dalton, and Brouillette were present.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes of the last meeting. Trustee Wolff made a motion to accept the minutes. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried.

CITIZEN’S HEARING: Ellen Novar attended the meeting to ask if she could rent parking space from the Village on May 20 to accommodate guests attending her wedding. Trustee Wolff made a motion to allow her to use the Community Center parking lots, free of charge for that day. It was seconded by Trustee Brouillette. Voice Vote. All present at roll call voted yes. Motion carried. Trustee Ross will check to make sure the Community Center is not rented that date. Several Trustees who live close to Ellen Novar also offered her the use of their driveways for that day.

PETITIONS & COMMUNICATIONS:

President received correspondence advising April 3 is National Service Recognition Day. An AmeriCorps National Civilian Community Corps team will be in our area from March 13-April 26.

Heather Rosenthal from Global Media Marketing contacted President to see if Board would be interested in a Summer Festival in Makanda. Board felt at this time we do not have the space or funds to have a festival.

President has been doing additional research for a fireproof file cabinet and requested a quote from Stiles. They are a little more expensive but are local and will deliver and set up where we want. Board had approved purchase the end of last year. The least expensive would be $1,600. The better file cabinet with drawers for hanging file folders, adjustable follow block, and better lock costs $2,500. This would include delivery and setting in place. Board approved purchase of the better file cabinet.

Received information from Jackson County Health Department regarding training for Solid Mosquito Larvacide Application being held on Wednesday, April 11 from 1:00 to 2:00 p.m. Information was provided to Bob and Floyd for someone to attend this training. Dan will plan to attend so we are eligible to receive free larvacide to treat the ditch across from the Village Hall and other areas that might need treatment.

President was contacted by resident, Ruth Hoak, about participating in the Mayor’s Monarch Pledge and plans to get back with Mrs. Hoak to find out more about it.

Clerk and President have been asked about posting minutes at the Makanda Post Office. Board does not have a problem with this. Postmistress, Marianne, has had this approved by her supervisor.

Leslie talked with Jay Kranz at IDOT and found that anything over $25,000 for MFT money has to be bid out for municipalities. The limit for the county is $30,000. If we use General Funds or something else we can spend what we want without bidding out if authorized by a vote of two thirds of the trustees holding office.

President located our Flood Plain Ordinance 1982-1. There is a section regarding obstruction of water flow.

CLERK:

TRUSTEES: Trustee Hilliard reported that he had purchased 2 new fire extinguishers. One for the Village Hall and one for the Maintenance shed. He thanked the Board for the sympathy card in response to the recent death of his mother in law. Trustee Allen will put a bid for a new cinder spreader on the May agenda. He also reported that all Village equipment has been serviced, per their individual maintence schedules. Trustee Wolff reported that he had called Tech Guys in Anna and asked if they would have any interest in taking over and maintaining the Village web site. After discussion it was determined to table the matter of changing our web site maintence responsibilities to a different provider, at this point in time. Trustee Wolff confirmed that Tom Rosenthal will continue to do the mowing around the Community Center, Pavilion, and corners at Church Street. Trustee Wolff recommended that the Village purchase floating chargers for equipment that we do not use on a continual basis. Trustee Brouillette called his contact at Frontier, but has not heard back from them. Trustee Ross reported that one of the Butterfly bushes at the Community Center may need to be replaced.

FISCAL MATTERS:

A. Treasurer’s Report: Treasurer reviewed current budget and motor fuel funds.

B. Bills Payable: Treasurer reviewed the bills payable for the month.

President asked for a motion to accept the Treasurer’s report and pay the bills. Trustee Wolff made a motion to accept the Treasurer’s report and pay the bills. It was seconded by Trustee Dalton. Voice vote. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: President reported that the Canadian National Railroad has made the necessary repairs to Lower Cobden Road. Trustee Ross reported that there is an edge of the road, on the North end of Crackers Neck that needs Rip Rap. President will make a phone call to I.D.O.T, to follow up on their plan to spot the grade on the culvert on Drury Creek to make sure it is draining properly. President received an e-mail from Grant Guthman at Jackson County Highway Department regarding purchase commitment of salt for next year as the County will be unable to sell salt. President spoke with Floyd and Dan Walker and we suggest that since the minimum quaintly to commit to is 22 To and we do not use large amounts, that we purchase salt in bags this fall in advance from Lowe’s to have on hand. Board discussed purchasing bags of salt, as needed for next winter, rather than by the ton. President had received a call from Kim Lacey regarding the poor shape that Sheppard Lane is in since the heavy rains. The Street and Road crew has since done some work there. Legal counsel has suggested two options: vacating the road and residents to be responsible for keeping road repair or contacting each resident to advise them road would be annexed to Makanda Township. President will work on providing addresses of residents to legal counsel so a letter can be sent.

D. Subdivision Committee:

E. Insurance Committee:

REPORTS OF SPECIAL COMMITTEES:

A. Emergency Disaster Committee:

B. Special Events Committee:

ORDINANCES & RESOLUTIONS: Clerk presented FY 2018 -2019 Appropriations Ordinance 2018-1 to the Board for approval. Roll Call Vote. All members present at roll call voted yes. Motion carried.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS:

NEW BUSINESS: Trustee Ross presented the three bids that she had received for putting a new roof on the Community Center, each bid was for both a metal roof and a shingle roof. Bids were received from: D.W. Builders, Guthrie Construction, and Baine Roofing Company. Board discussed options and decided on D.W. Builders. Trustee Wolff made a motion to accept the bid from D. W. Builders, for a tan metal roof. It was seconded by Trustee Ross. Voice vote. All members present at roll call voted yes. Motion carried. Trustee Allen will call them to finalize the plan. President will mail back signed copy of bid, check for partial payment and tax exempt form. Board approved a budget of $650 for landscaping around the Community Center. President will call the landscaping company to schedule the work. Trustees Ross and Dalton will clean up the little log cabin. President will call a tree trimming service in Anna for an estimate. Trustee Dalton will call Marshal Tree Services to get an estimate for trimming the trees around the cabin.

ANNOUNCEMENTS: Street and Road Committee will meet at Village Hall this Saturday at 8 a.m. to drive roads.

ADJOURNMENT: President asked for a motion to adjourn the meeting. Motion was made by Trustee Ross and seconded by Trustee Brouillette. Meeting was adjourned at 9:13 p.m.

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