Carbondale Reporter

Illinois Heartland Library System Board met February 27.

Here is the minutes provided by the Board:

Call to Order

Sandy West called the meeting to order at 5:00 p.m.

Roll Call

Board Members:

Carbondale: Sandy West

Champaign: Bev Obert, Geoff Bant

Decatur Public Library: Stacey Carter

Edwardsville: Mary Beil, Gary Denue, Tiffany Droege, Tina Hubert, Debbie Owen, Robert Paarlberg, Mary

Smith, Sara Zumwalt

Illinois State Library: Susan Pennington

Southeastern Illinois College: Gary Jones

Absent Excused: Charlene Topel

Other Attendees:

Carbondale: Ellen Popit

Champaign: Robert Brady, Linda Kates

Edwardsville: Leslie Bednar, Stacie Bushong, Shirley Paden, Troy Brown, Adrienne Elam, Dominique

Granger, Cassandra Thompson, Rhonda Johnisee

Illinois State Library: Deb Aggertt, Pat Burg

Consent Agenda:

Susan Pennington motion to approve the consent agenda. Mary Smith second.

Deb Aggertt requested the January minutes be pulled for a correction, Bev Obert requested the February minutes be pulled for a correction. Motion carried unanimously by roll call vote.

Bev Obert motion to add name and position of new hires and terminations to the minutes under the staff report. Geoff Bant second. Motion carried by roll call vote. Geoff Bant yes, Gary Denue yes, Gary Jones yes, Bev Obert yes, Debbie Owen yes, Susan Pennington yes, Mary Smith yes, Tina Hubert no, Robert Paarlberg no, Sandy West no, Sara Zumwalt no, Mary Beil abstain, Stacey Carter abstain, Tiffany Droege abstain.

Stacey Carter motion to approve January and February minutes with changes. Bev Obert second. Motion carried.

Approval of Bills January 2018:

Sara Zumwalt motion to approve the January bills. Tina Hubert second. Motion carried unanimously by roll call vote.

Financial Reports:

Bob Paarlberg motion to accept Financial reports. Bev Obert second. Motion carried.

FOIA Update:

None

Public Comment:

None

Communication:

Leslie Bednar shared: an article regarding Metro East public libraries; thank you from Illinois Library Association for the donation to the Intellectual Freedom Fund in recognition of Bob Doyle retirement; thank you from Children’s Homes Incorporated and Wood River, Illinois United Church of Christ for donations in honor of IHLS staff family members who passed away. Also shared thank you cards from delivery staff and one individual staff member for the salary bonus.

Staff Report:

Staff Update-

Tina Hubert motion to accept the System Director’s recommendation to promote Lia McInerney from sorter to lead sorter. Gary Denue second. Motion carried unanimously by roll call vote.

Secondary Employment-

Sara Zumwalt motion to accept Executive Director’s recommendation regarding secondary employment. Mary Beil second. Motion carried unanimously by roll call vote.

Personnel-

None

Illinois State Library Report:

Deb Aggertt provided the board update:

• The Secretary of State’s office continues to work with the Comptroller’s office on FY2017 payments currently backlogged. This impacts the Public Library Per Capita and construction payments.

• The System Area Per Capita grant application is being finalized and will be due June 1. Efforts are being made to not add any burden on systems, but to have systems clarify their services as they relate to Administrative Rules.

• The legislative season is underway. We are following several bills. SB2488 contains language regarding business owners and their lease of property in relationship to the unserved – this has gone through the Senate committee with a DO PASS consideration.

• Pleased to announce two competitive grant offerings from the Illinois State Library: Digital Imaging Grants (last allocated in FY2015) for total awards of $500,000, and Book Grants for Public and School Libraries (last offered in FY2014) for total awards of $700,000. Details and full grant information will be forthcoming in eNews.

Committee Reports:

Executive-

Sandy West reported a routine meeting.

Finance-

Sara Zumwalt reported the committee met on Feb 15 and held a routing meeting.

Membership & Policy-

Committee did not meet

Facilities & Operations-

Committee did not meet

Personnel-

Committee did not meet

Advocacy-

Committee did not meet

Nominating Committee-

Leslie Bednar shared the committee reported the nominations process continues on pace. The ballots should be available March 15.

Unfinished Business:

Facilities-

Nothing to report

RAILS Membership Standards-

Nothing new to report

New Business:

FY2018 Budget and Plan of Service Review-

Leslie Bednar provided a review of activities and projects included in the FY2018 Plan of Service. Some activities/projects in the plan are ongoing, while others are of short duration. A written report will be sent to the board prior to the March meeting.

Board Parliamentarian-

Sara Zumwalt motion to accept the OMA Officer, Tina Hubert, as the Parliamentarian. Bev Obert second. Motion carried by voice vote. This will become part of the OMA Officer duties going forward.

Review Closed Session Minutes July 2017 – December 31, 2017-

Sandy West recommended closed session minutes from July 2017 to December 31, 2017 remain closed, as well as all previously closed minutes with two exceptions, June 15, 2011 and October 23, 2012 cassette #2 minutes can now be open. Susan Pennington motion to accept Sandy West recommendation regarding closed minutes. Mary Smith second. Motion carried by voice vote.

Agenda Building:

Sandy West encourages members to send ideas or subjects they would like covered.

Public Comment:

Debbie Owen asked why did the board packet come out so late? Leslie Bednar apologized for the delay due to a staff miscommunication that delayed the release of the packet. Tina Hubert congratulated Sara Zumwalt on the grand opening of the new Litchfield Public Library.

Announcement:

Sandy West reminds members to complete the citation review and send signed form to the executive assistant no later than March 27. Thank you to those who attended Illinois Library Association Legislative Meet-Ups. The next board networking event is March 27, 4 p.m. at the Decatur Public Library.

Adjournment:

Susan Pennington motion to adjourn. Gary Denue second. Motion carried unanimously by roll call vote. Adjourn 6:16 p.m.

https://www.illinoisheartland.org/sites/default/files/meetings/other/3.1%20DRAFT%20Minutes%20Board%20Meeting%20%2002-27-18.pdf