Illinois Heartland Library System Executive Committee met Feb. 9.
Here is the minutes provided by the Committee:
Call to Order
-Sandy West called the meeting to order at 4:34 p.m.
Roll Call
Members present: Sandy West, Tiffany Droege (exits meeting at 5:11 p.m., reenters meeting at 5:13 p.m.), Sara Zumwalt
Members absent/excused: Geoff Bant, Stacey Carter
Others present: Leslie Bednar
Public Comment
-None
Approval of Minutes
-Sara Zumwalt motioned to approve November 20, 2017 minutes. Tiffany Droege second.
Motion carried by voice vote.
SHARE Update
-Leslie Bednar shared that Cassandra Thompson is meeting with all SHARE staff as a way of introduction, getting to know the SHARE team and how best to support them.
Administrative Updates
Accounting and Human Resources
-Finance staff are prepping for training on executive view of the Abila database as staff are in the budget development process. This is a much-needed development that gives real-time access to budget managers.
Membership and Grants
-The focus has been on certification and completion of the Interlibrary Loan traffic survey for member libraries.
Administration
-Administrative team is developing plan for Design Thinking workshop for IHLS staff this spring or summer. Stacie has developed a corporate strategy for vehicle wraps partnership.
Open Meetings Act Compliance
-IHLS is in compliance.
Committee Updates
Advocacy
-Sandy West reported no meeting held in February.
Budget and Finance
-Sara Zumwalt reported committee held a regular meeting in February.
Facilities and Operations
-Committee did not meet in February.
Membership and Policy
-Tiffany Droege reported no meeting held in February.
Personnel
-Committee did not meet in February.
Nominations
-Leslie Bednar provided an update on committee meeting and activities. committee is running on schedule with anticipation of ballot to members on March 15.
Unfinished Business
IHLS Board Networking Events
-Sandy West reminded committee members the next networking opportunity is March 27, 4 p.m. at the Decatur Public Library. We anticipate a good member library turnout.
New Business
Board Parliamentarian
-Sandy West suggests board appoint a parliamentarian to keep meetings moving forward. She will bring a recommendation to the February board meeting.
System Board Authority
-Committee recommended this topic be removed from the board agenda(s) going forward.
Personnel -- (This portion of the meeting may be held in executive session pursuant to Section 5 ILCS 120 § 2(c)(1))
-Committee discussed employee compensation in open session. No action was taken.
February Board Meeting Agenda
-Committee reviewed draft agenda for February board meeting.
Public Comment
-None
Announcements
-Sara Zumwalt announced the Litchfield Public Library District Open House is Sunday, February 25 from Noon – 3 p.m.
Adjournment
-Motion to adjourn at 5:45 p.m. by Tiffany Droege, second by Sara Zumwalt. Motion passed by voice vote.
https://www.illinoisheartland.org/sites/default/files/meetings/other/4.1%20DRAFT%20Minutes%20Exec%20Comm%2002-19-18.pdf
Alerts Sign-up