Carbondale Reporter

Jackson County Finance and Administration Committee met March 12.

Here is the minutes provided by the Committee:

Call to Order (5:00 pm)

Members Present: Erbes, Hunter, Larkin, Maxwell and Rendleman

Members Absent: Comparato, D. Bost and Peterson

Also Present: Laurie Nehring, Tom Britton, Sarah Patrick, Lisa Jacquot, Michelle Tweedy, Josh Barringer

Approval of Minutes

I. 18-3206 February 8, 2018 Minutes

A motion was made by Maxwell, seconded by Larkin, to approve the February 8, 2018 minutes as presented. The motion carried by unanimous vote.

Chair's Report

Insurance

A. Worker's Compensation Update

1. Healthy Lifestyle Program

2. Claim Settlements

B. Payment of Health Insurance Claims

C. Health Insurance Update

1. Fiduciary Liability Coverage

2. Transmitter Control Code to file ACA 1095s

3. US Department of Labor Proposal

4. Clemens Insurance

5. Health Insurance Subcommittee

A. 1. The committee discussed the program and the cost. Larkin moved and Erbes seconded to engage IPMG to provide health management services to a work comp claimant and revisit this issue in six months, motion carried.

A. 2. This item is not to be discussed in open session. Larkin moved and Maxwell seconded to give the Finance & Administration Chair and the County Board Chair the authorization to make decisions on the two settlements in question, motion carried.

B. Larkin moved and Maxwell seconded to pay the fixed assets, January 12 and 26 claims and part of the February 9 claims for a total of $296,355.79, motion carried.

C. 1. Larkin moved and Erbes seconded to approve and pay the Fiduciary Liability coverage, motion carried.

C. 2. Tweedy informed the committee that the 1095s have to be sent to the Federal government and they can be sent electronica lly if two authorized agents will put their social security numbers on the form or they can be mailed with the County Clerks signature. The consensus of the committee is to send them via mail. Tweedy will take care of this.

C. 3. This is information from Patrick.

C. 4. This is for informational purposes.

C. 5. The committee discussed inviting people to serve on the subcommittee and holding off on scheduling meetings for at least another month.

Computing Services

II. 18-3207 Compensatory Time-New Domain

Barringer reported that the new domain changes generated additional overtime beyond what the board originally authorized by $1755.65.

A motion was made by Larkin, seconded by Erbes, to authorize additional computing services overtime pay in the amount of $1755.65. The motion carried by unanimous vote.

III. 18-3208 Spyglass Telecom Expense Management

Hunter reported that the State's Attorney's Office (SAO) has reviewed the contract from SpyGlass and made suggestions for changes to the contract should the board decided to move forward with it. The SAO pointed out that SpyGlass is not on the Secretary of States list of registered business in Illinois. The SAO recommends not entering into a contract with a business that is not registered with the IL Secretary of State but it is the boards choice if they want to go ahead. The committee discussed what SpyGlass is offering and since the services are free the board decided to go ahead and work with them.

A motion was made by Larkin, seconded by Erbes, to authorize entering into a contract with SpyGlass with the recommended contract changes from the State's Attorney's Office. The motion carried by unanimous vote.

Finance

A. Payment of County Monthly Claims

1. Jackson Growth Alliance

B. Payment of Board Member Travel Expenses

A. Larkin moved and Maxwell seconded to pay the county monthly claims in the amount of $234,790.96, motion carried.

A. 1. Larkin moved and Maxwell seconded to authorize payment of the budgeted $18,000 to Jackson Growth Alliance, motion carried.

B. Larkin moved and Maxwell seconded to pay the board members travel reimbursements in the amount of $2,796.80, motion carried.

IV. 18-3209 Budget Adjustment Request-Sheriff

Tweedy informed the committee that this adjustment is necessary because when the new financial software program was set up some of the Sheriff's Office employees were categorized incorrectly. Now that the employees are in the right personnel line item the funding needs to be adjusted to account for the changes.

A motion was made by Larkin, seconded by Erbes, to approve the budget adjustment request from the Sheriff's Office. The motion carried by unanimous vote.

V. 18-3210 Public Building Commission Funding

Britton began by remind the committee what took place at the February committee meeting. he went on to say that the proposed budget was for $129,000 but since some services will be provided by the County Board staff funding for those line items need not be included in the budget. Britton suggested a $60,000 would be a good amount for a budget until the next fiscal year. Tweedy informed the committee that there is $23,000 left from the previous building commission.

A motion was made by Larkin, seconded by Erbes, to authorize allocation of $50,000 in startup funding for the Public Building Commission to be funded from previous Building Commission funds in the amount of $23,000 and $27,000 to be allocated from the detainee fund. The motion carried by unanimous vote.

VI. 18-3211 Hotel {Bed and Breakfast} Tax Allocation

Hunter informed the committee that this issue came up because an organization requested marketing money from the tourism fund and there is currently no money in the fund. The consensus of the committee is to send this item to the April Executive committee meeting.

VII. 18-3212 County Officeholders Salary Resolution

Tweedy informed the committee that four years ago when the resolution was passed the board used a 0, 1, 2, and 3% or the CPI which ever was greater. The committee discussed what they would like to do this time.

A motion was made by Larkin, seconded by Erbes, to approve setting the County Officeholders salary with a base of 1% or the Midwest Region City size class less than 50,000 CPI, whichever is greater not to exceed 2.5% in any given year and change the health ins urance premium to match the level of the highest bargaining unit. The motion carried by unanimous vote.

VIII. 18-3213 IMRF Early Retirement Incentive

This information is not available yet. The committee coordinator was asked to send this to the committee members as soon as it is received.

Labor:

The committee coordinator was asked to contact Mr. Brenner in the State's Attorney's Office to find out the date of next bargaining meeting.

Old Business

New Business

Executive Session

Adjourn (6:11 pm)

Larkin moved and Erbes seconded to adjourn, motion carried.

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