Carbondale Reporter

Village of Makanda Board of Trustees met December 5.

Here is the minutes provided by the Board:

Pledge Of Allegiance

Call To Order: Regular meeting of the Board of Trustees was called to order at 7:02 p.m. by President Tina Shingleton.

Roll Call: Clerk called the roll of Village Board: Trustees Hilliard, Allen, Wolff, Ross, and Dalton were present. Trustee Brouillette was absent.

Approval Of Minutes: President asked for a motion to approve the minutes of the last meeting. Trustee Ross made a motion to accept the minutes. It was seconded by Trustee Dalton. Voice vote. All members present at roll call voted yes. Motion carried.

Citizen’s Hearing: Joe McFarland and the Makanda Post Master Marianne Roedl. They had come to officially retire the Makanda Eclipse postmark stamp, and donate it to the Village. Marianne had also brought some additional paper documents related to the post mark. The post mark stamp and related documents will be put on display in the glass cases at the B.C. Ross Community Center.

Petitions & Communications:

Clerk: Clerk recorded Man Hours for the month of November.

Trustees: Trustee Hilliard reported that he had ordered 16 new street signs for the Village. He stated that he needed to order 5 or 6 more signs, but wanted the Boards input on where to put the directional arrows on these signs. Board discussed. It was decided to let Trustee Hilliard use his best judgement on the placement of the arrows.

Trustee Allen reported the culvert has been put in on Church Street. Trustee Allen reported that he had noticed sewage water flowing under the fence of a home on Church Street. There is still some ditching to do on Church Street, then that project will be done. Trustee Hilliard stated that the Jackson County Health Department needs to be notified and come out to test the sewage water flowing under the fence on Church Street. Trustee Allen reported that the break line on the F450 truck is broken and needs to be fixed. Board discussed developing an ordinance to address the abandoned and nuisance property in the Village. President has drawn up a map of the properties in question and will research who the current owners are. Trustee Hilliard recommended that the Village have a public meeting at the Community Center to present the Village plan to address the abandoned and nuisance properties.

Trustee Wolff stated that because he and Trustee Allen are using their own vehicles for Village business, he would like to move a motion that they get paid for mileage. President has checked with the attorney who agrees that paying them for mileage would be acceptable. Trustee Dalton made a motion that Trustees Wolff and Allen be paid mileage when using their vehicles for Village business. Trustee Ross seconded the motion. Excluding Trustees Wolff and Allen, because they are Street and Road coordinators, four other Board members need to vote, in order to have a quorum. Since Trustee Brouillette is absent, the President will have to vote in order to fulfill the quorum. Voice vote.

Trustee Hilliard voted yesTrustee Ross voted yes

Trustee Dalton voted yesPresident voted yes

Motion carried.

Trustee Wolff presented a revised version of the Responsibilities of Makanda Village Board Road Coordinator. Board discussed. Trustee Hilliard made a motion to accept the revised document. Trustee Dalton seconded the motion. Excluding Trustees Wolff and Allen, the following Board members voted, to meet the requirement of a quorum. Voice vote.

Trustee Hilliard voted yesTrustee Ross voted yes

Trustee Dalton voted yesPresident voted yes

Motion carried.

Trustee Ross reported that the area around the old Box Factory looks terrible and needs to be mowed.

Trustee Dalton that the American flag at the Pavilion and the Illinois flag at the Veterans Memorial are ripped. Trustee Hilliard stated that the Veterans will replace all 3 flags at the memorial. He stated that the Village has a new American flag for the Pavilion. Trustee Allen will put up the new flag at the pavilion.

Fiscal Matters:

A. Treasurer’s Report: Treasurer reviewed the report to date.

B. Bills Payable: Treasurer reviewed the bills payable for the month. He reported that the tractor is now paid off and the Village liability insurance has been paid.

President asked for a motion to approve the Treasurer’s report and Bills Payable. Trustee Wolff made a motion to approve the Treasurer’s Report and pay the bills. It was seconded by Trustee Ross. Voice vote. All present at roll call voted yes. Motion carried.

Reports Of Standing Committees:

A. Finance Committee:

B. Ordinance Committee:

C. Street & Road Committee: Trustee Ross reported that the top of Baptist Hill needs the ditches cleaned and weed cut back. President explained how she does the Street and Road time sheets, so that the work is charged to the correct line on the Budget. President has put laminated copies of the Street and Road Reminders down at the Equipment Building for the crew to use for reference. She has talked to our legal counsel, who recommended that she talk to Danny, to see if Danny knows of any paper work or Ordinance on Sheppard Lane being annexed from Makanda Township to the Village. Danny reported that when the Village annexed Barbara Schwartz’s property into the Village, by law the Village was required to take over maintence of any public road that runs alongside that property, to the opposite side. Danny reported that he is willing to take over the maintenance of that road, for the Township, as long as the Village covers any legal fees or paper work that might arise from that transaction. President will talk to Barbara Schwartz and then our legal counsel, again. It was reported that on Church Street there is a pipe coming out from under a fence that is draining sewer water into the ditch. President reported that on Friday, a building had been driven down Church Street. When the owner was questioned about what he was going to use for septic, he stated that there was a metal box in the ground that they were going to use. President stated that the Village will need to contact Jackson County Health Department so that they can be sure that property conforms to the laws regarding septic systems and culverts. Clerk will contact the Jackson County Health Department, regarding both issues on Church Street. Trustee Wolff and Allen are willing to meet with the Health Department to show them the locations. Trustee Allen reported on projects that have been complete by Street and Road. President will contact E.T. Simmonds regarding finishing the culvert work on Heern Street. Crackers Neck needs to have the ditches cleaned, before oil and chipping is done to the rest of Crackers Neck, next year. There are trees that need to be trimmed around the small cabin next to the Village Hall. President requested that if anyone observes Frontier’s wires laying on top of the ditches, to please call her so that she can take pictures of it. Frontier will then be notified that they need to move their wires. Trustee Wolff reported that Zach will fix the exhaust leak on the International truck, and any other services that it needs.

D. Subdivision Committee:

E. Insurance Committee:

Reports Of Special Committees:

A. Emergency Disaster Committee:

B. Special Events Committee:

Ordinances & Resolutions: Clerk presented Ordinance 2017-8 An Ordinance Levying Taxes for All Corporate for the Village of Makanda, Illinois Jackson County Illinois For The Fiscal Year Beginning May 1, 2018 And Ending April 30, 2019. Individual voice vote. All present at roll call voted yes. Motion carried. Clerk presented Ordinance 2017-9 An Ordinance Adopting A Policy Prohibiting Sexual Harassment For The Village of Makanda, as developed by the Illinois Municipal League (IML). President requested a motion to accept the ordinance, if our legal council approves it. Trustee Ross made a motion to accept the Ordinance as put forth by the IML, and approved by our legal counsel. Trustee Dalton seconded the motion. Voice vote. All present at roll call voted yes. Motion carried.

Executive Session:

Unfinished/Old Business:

New Business:

Announcements: Merry Christmas and Happy New Year

Adjourment: President asked for a motion to adjourn the meeting. Motion was made by Trustee Ross and seconded by Trustee Dalton. Meeting was adjourned at 9:37 p.m.

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