Marion City Council met November 27.
Here is the minutes provided by the Council:
Minutes of a Regular Meeting of the City Council of the City of Marion held in the Council Chambers at City Hall November 27 ; 2017. Mayor Butler called the meeting to order at 6:30 p.m. The City Clerk was instructed to call the roll and the response was as follows:
Physically Present: Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler. Absent: None.
Mayor Butler led the Council and audience in the pledge of Allegiance to the American flag.
The minutes of the 11/13/2017 Regular Meeting and 11/17/2017 Special Meeting were approved as presented.
Robert Wilson, one of the owners of Bulldog Systems Inc. was present to request Bulldog Systems Inc. to be considered to operate the Marion Transfer station. Bulldog Systems Inc. currently operates the Metropolis transfer station. Mayor Butler told Mr. Wilson a designee from the City of Marion would be meeting with him.
New Business:
Resolution 2017-19 Resolution Of Commitment Of Local Funds For Local Roadway Improvements. Commissioner Goss explained this Resolution states SIMPO is providing 50% of the construction cost for the widening of the West Main and Carbon Street intersection with the City of Marion agreeing to pay 20% of the construction costs. Commissioner Goss made a motion to approve Resolution 2017-19 as presented. Commissioner Rinella seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
Resolution 2017-20 Resolution Authorizing Payment To U.S. Bancorp For Lease Agreement Approved August 28, 2017. City Administrator Gail West stated this resolution is a requirement by U.S. Bancorp Bank for the bank to release the funds to the City of Marion on the Lease Agreement. Commissioner Hightower made a motion to approve Resolution 2017-20. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Commissioner Goss made a motion for the Council to approve the final payment of $10,000.00 to Truecraft Door and Woodworks for the final payment of the Goddard Chapel door replacement and refinishing. Commissioner Hightower seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Marion Cultural & Civic Center:
Marion Cultural & Civic Center Executive Director Josh Benson asked the Council to approve the purchase of a light board from BMI Supply at a cost of $13,833.28, with the funds coming from a donation from the Paradise Alley Players. Commissioner Rinella made a motion to approve the purchase of the light board from BMI Supply at a cost of $13,833.28 with the funds coming from the donation from the Paradise Alley Players. Commissioner Hightower seconded the motion.
On Roll Call Vote Commissioners Rinella, Webb And Goss And Mayor Butler All Voted Yea. Commissioner Hightower Voted No.
Hub Recreation Center:
Hub General Manager Chris Georgantas presented the following Part-time Hire Recommendations:
Parker Barden - Part-time Lifeguard $9.50/hour
Steven Thompson - Part-time Lifeguard $9.50/hour
Hailie Ragain - Part-time Lifeguard $9.50/hour
Miki Parks - Part-time Cafe $9.00/hour & Part-time Membership $9.00/hour & Part-time
Child watch $9.00/hour & Part-time Camp Counselor $9.00/hr. Commissioner Hightower made a motion to approve the hiring of the above Part-time individuals at the above proposed rates of pay. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Goss And Webb And Mayor Butler All Voted Yea.
Hub General Manager Chris Georgantas presented the following Job Classification additions: MacKenzie Homoya - Part-time Cafe $9.00/hour (current part-time front desk) Katelyn O'Neal - Part-time Child watch $9.00/hour & Part-time Camp Counselor $9.00/hour (current Membership & Cafe) Commissioner Rinella made a motion to approve the above state Job Classification additions and pay rates. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Goss And Webb And Mayor Butler All Voted Yea.
Hub General Manager Chris Georgantas asked the Council to approve the creation of a new position of Part-time Swim Coach at $20.00 per hour as budgeted for Swim Team within the Aquatics Department and to approve the following employees to add Part-time Swim Coach to their job descriptions.
Melise Oakley (Current Swim Instructor and Group Exercise Instructor) Tyler Underwood (Current Swim Instructor & Lifeguard) Kamen Rosado (Current Swim Instructor & Lifeguard) Jessica Pemberton (Current Swim Instructor & Lifeguard) Martin Jennings (Current Swim Instructor, Group Exercise Instructor, Personal Trainer) Commissioner Rinella made a motion to approve the Part-time Swim Coach job description at $20.00 per hour and, also approve adding the new Part-time Swim Coach to the above names. Commissioner Goss seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Goss And Webb And Mayor Butler All Voted Yea. Senior Citizens CENTER Senior Citizens Director Letina Poole asked the council to approve the replacement of the rooftop heat exchanger at a cost not to exceed $9,500.00. Director Poole submitted information stating the current rooftop unit was installed in 2007 with the Senior Center having paid $2,300.00 in repairs on the unit thus far this year and with the unit requiring more repairs at this time. Fowler Heating & Air Conditioning gave an estimate of $9,455.00 to replace the existing unit. It is not a budgeted item, but Senior Citizens will fund part of the replacement cost. Commissioner Hightower made a motion to approve the replacement of the rooftop heat exchanger at a cost not to exceed $9,500.00. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, And Webb, And Mayor Butler All Voted Yea. Commissioner Goss Voted No.
Resolution 2017-21 Approval Of A Proposed Third Amendment To The Marion Heights Ii Tip District Redevelopment Project. This Resolution is approving an addition to the Marion Heights II TIF area. The land being added is south of Morgan Avenue. Commissioner Goss made a motion to approve Resolution 2017-21 as presented. Commissioner Rinella seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb, And Goss And Mayor Butler All Voted Yea.
Ordinance 3411 - An Ordinance Approving And Authorizing The Execution Of A Professional Services Agreement For The Third Amendment To The Marion Heights Ii Tif By And Between The City Of Marion And Jacob & Klein, Letd, And The Economic Development Group, LTD. City Administrator Gail West explained this Ordinance amends Marion Heights II TIF by adding land to the existing Marion Heights II TIF. The cost of the Professional Services Agreement is the standard $15,000.00. Commissioner Rinella made a motion to approve Ordinance 3411 as presented with Commissioner Hightower seconding the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Mayor Butler stated most cities that have a City Manager or City Administrator have a contract with the City Manager or City Administrator. Mayor Butler stated with his not running for Mayor in the 20I9 election, and a possibility of three new commissioners, and a new mayor, there needs to be someone in the City with a sense of continuity with all the projects that are ongoing. The item was on the agenda only for discussion. After much discussion, it was decided to have Attorney Steve Green to draft a proposed contract to cover City Administrator, City Treasurer and Intformation Technology Director for presentation at a future meeting.
The Regular Council Meeting Dates for Year 2018 were presented for Council approval. Commissioner Goss made a motion to approve the list of Council Meeting dates for the Year 2018. Commissioner Webb seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea.
Commissioner Rinella made a motion to approve payment of the monthly bills as funds become available. Commissioner Goss seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler All Voted Yea
Commissioner Rinella made a motion to approve and pay the Consent Agenda dated November 27, 2017 as funds become available. Commissioner Goss seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
Commissioner Hightower suggested the Policy of the City Lake needs to be discussed. Mayor Butler agreed, stating some of the Duck Blinds were in a state of disrepair. Mayor Butler said the City should clean them up.
8:00 p.m.
Commissioner Rinella made a motion to go into Executive Session to discuss a real estate matter. Commissioner Goss seconded the motion.
On Roll Call Vote Commissioners Rinella, Webb And Goss And Mayor Butler All Voted Yea. Commissioner Hightower Voted No.
8:40 p.m.
Commissioner Goss made motion to go out of Executive Session and return to the Regular Meeting. Commissioner Rinella seconded the motion.
Mayor Butler announced he plans to retire from the office of Mayor of Marion effective January 31,2018.
Mayor Butler appointed Commissioner Rinella to meet with Bulldog Systems Inc.
Commissioner Goss made a motion to adjourn the Regular Meeting. Commissioner Hightower seconded the motion.
On Roll Call Vote Commissioners Rinella, Hightower, Webb And Goss And Mayor Butler Voted Yea.
Meeting adjourned at 8:48 p.m.
http://cityofmarionil.gov/wp-content/uploads/2017/12/Council-Minutes-1127201720171218_09161637.pdf
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