Carbondale Reporter

City of Carbondale Local Liquor Control Commission met November 28.

Here is the minutes provided by the Commission:

Council Members present:

Councilwoman Jessica Bradshaw, Councilman Jeff Doherty, Councilman Tom Grant,

Councilwoman Carolin Harvey, Councilman Navreet Kang, Councilman Adam Loos, and Mayor

John M Henry

Meeting called to order at 7:08 pm

A Local Liquor Control Commission meeting was held immediately prior to the City Council meeting

5. Preliminaries to the City Council Meeting

Procedural: 5.1 Roll Call

Procedural: 5.2 General Announcements and Proclamations

Councilman Doherty announced an article on preparing for the eclipse written by the City Manager was published in the most recent issue of Public Management from ICMA.

City Manager Williams discussed the schedule of events during the Lights Fantastic parade. Mayor Henry noted that he would not be able to attend due to an IML Board meeting.

Councilwoman Harvey announced the start of Santa in the Park beginning on Monday, December 4, and invited the public to attend.

Councilwoman Bradshaw announced the Alternative Gift Fair on Sunday, December 3, at the Civic Center.

Councilman Kang encouraged those who will have real Christmas trees to ensure the tree is watered at all times to avoid a fire hazard.

Mayor Henry announced Hopewell Church's Christmas Sing on Sunday, December 3.

Procedural:

5.3 Citizens' Comments and Questions

Jesus Alberto Ponce de Leon remarked on the increase of excessive speeding by motor vehicles and running of red lights.

6. Public Hearings and Special Reports

None

7. Consent Agenda of the City Council

Action (Consent): 7.1 Approval of City Council Meeting Minutes from November 7, 2017

Resolution: Approve the minutes from the regular City Council meeting of November 7, 2017

Action (Consent): 7.2 Approval of Wells Fargo Warrant for the Period Ending 09/30/2017 FY 2018 Warrant # WF 09/2017 in the amount of $160,827.00 Resolution: Accept the following report of payments made for the period ended: 09/30/2017 totaling $160,827.00 (Exhibit A-11-28-2017)

Action (Consent): 7.3 Approval of Warrant for the Period Ending: 10/23/2017 FY 2018 Warrant 1315 in the Amount of $1,447,536.13

Resolution: Accept the following report of payments made for the period ended: 10/23/2017 totaling $1,447,536.13 (Exhibit B-11-28-2017)

Action (Consent): 7.4 Approval of Warrant for the Period Ending: 11/06/2017 FY 2018 Warrant 1316 in the Amount of $744,456.24 Resolution: Accept the following report of payments made for the period ended: 11/06/2017 totaling $744,456.24 (Exhibit C-11-28-2017)

Action (Consent): 7.5 Appointments to Boards and Commissions Resolution: Council is requested to concur with the Mayor's recommended appointments to Boards and Commissions

Action (Consent): 7.6 A Resolution Authorizing the City Manager to Submit a CDAP Housing Rehabilitation Grant Application in an Amount up to $400,000 for the Rehabilitation of up to Eight Homes. Resolution: Adopt a Resolution authorizing the City Manager to submit a CDAP Housing Rehabilitation Grant Application in an amount up to $400,000 for the Rehabilitation of up to Eight Homes. (Exhibit D-11-28-2017; Resolution 2017-R-58)

Action (Consent): 7.7 A Resolution Authorizing the City Manager to Submit an Application for the Illinois Department of Transportation's Illinois Transportation Enhancement Program Grant Resolution: Adopt a Resolution authorizing the City Manager to submit an application for the Illinois Department of Transportation's Illinois Transportation Enhancement Program. (Exhibit E-11-28-2017; Resolution 2017-R-59)

Action: 7.8 A Resolution of Commitment Of $104,400 in Local Funds to Provide Matching Funds for a $417,600 Southern Illinois Metropolitan Planning Organization (SIMPO) Project Award for Roadway Improvements

Pulled by J. Doherty

Action: 7.9 A Resolution Authorizing the City Manager to Execute an Engineering Agreement with Noel & Associates, PLLC Inc. in the amount of $63,889 for a Storm Water Utility Feasibility Study

Pulled by N. Kang

Motion by Adam Loos, second by Jessica Bradshaw.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Carolin Harvey, Adam Loos, John M Henry Nay: Jeff Doherty, Tom Grant, Navreet Kang

Action: 7.10 A Resolution Authorizing the City Manager to execute an Engineering Agreement with Thouvenot, Water & Moerchen, Inc (TWM) Inc. in the amount of $63,900 a year for three years for a Street Management Plan and Inventory (ST1802)

Pulled by T. Grant

Action (Consent): 7.11 Approval of Consent Agenda Items Resolution: Approve all Consent Agenda items not pulled for separate consideration

Approve all Consent Agenda items not pulled for separate consideration

Motion by Carolin Harvey, second by Jessica Bradshaw.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Action: 7.8 A Resolution of Commitment Of $104,400 in Local Funds to Provide Matching Funds for a $417,600 Southern Illinois Metropolitan Planning Organization (SIMPO) Project Award for Roadway Improvements

This was pulled to provide additional information to the public about this new CIP project.

Motion: Approve a Resolution of Commitment Of $104,400 in Local Funds to Provide Matching Funds for a $417,600 Southern Illinois Metropolitan Planning Organization (SIMPO) Project Award for Roadway Improvements.

Motion by Jeff Doherty, second by Navreet Kang.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry (Exhibit F-11-28-2017; Resolution 2017-R-60)

Action: 7.9 A Resolution Authorizing the City Manager to Execute an Engineering Agreement with Noel & Associates, PLLC Inc. in the amount of $63,889 for a Storm Water Utility Feasibility Study

This was pulled to raise public awareness that a study would be performed before considering the feasibility of a fee for future consideration. Council questions and comments included the usage of the consultant's contract and terms therein were cited, a desire to receive additional public input prior to conducting the study, looking at changes to paving standards, whether changing weather patterns would be considered by this study, the frequency of this item having been raised during prior meetings, the phases of and purpose of the study, inclusion of public outreach as a part of the study, and whether the authorization of the feasibility study indicates that implementation is a foregone conclusion.

The Council questioned Staff about the selection of the consultant and the ability of the attorney to practice in Tennessee.

Motion: Pass a Resolution Authorizing the City Manager to execute an Engineering Agreement with Noel & Associates, PLLC Inc. in the amount of $63,889 for a Storm Water Utility Feasibility Study

Motion by Adam Loos, second by Jessica Bradshaw.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Carolin Harvey, Adam Loos, John M Henry Nay: Jeff Doherty, Tom Grant, Navreet Kang (Exhibit G-11-28-2017; Resolution 2017-R-61)

Action: 7.10 A Resolution Authorizing the City Manager to execute an Engineering Agreement with Thouvenot, Water & Moerchen, Inc (TWM) Inc. in the amount of $63,900 a year for three years for a Street Management Plan and Inventory (ST1802)

Council questions and comments included a discrepancy in the Resolution with regard to the total cost, what information will be shared with the consultant, the primary purpose that the consultant will serve, the condition of roads which received bituminous paving about 10 years ago, inquiries about the terms of the contract over three years versus payment up front with options for years two and three, discussion about whether the terms are a good deal, shared concerns from constituents to address speeding through road design, inclusion of a traffic study with this plan, looking at the streets from a “complete streets” perspective, the usage of traffic calming devices, how the work will be performed and what that work will entail, whether the services from years 2 and 3 will be necessary, what concerns can be included in the ranking of replacement of streets, which streets will be included in this inventory.

Jesus Alberto Ponce de Leon remarked on the cost of conducting studies, encouraged increased transparency, and striking a balance between infrastructure responsibilities and taxpayers’ finances.

Donald Monty commented on having solid background of information, the importance of doing studies, and prioritizing the creation of standard City contract language.

Motion: Approve a Resolution Authorizing the City Manager to execute an Engineering Agreement with Thouvenot, Water & Moerchen, Inc (TWM) Inc. in the amount of $63,900 a year for three years for a Street Management Plan and Inventory (ST1802)

Motion by Adam Loos, second by Carolin Harvey.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry Nay: Jeff Doherty (Exhibit H-11-28-2017; Resolution 2017-R-62)

8. General Business of the City Council

Action: 8.1 Ordinance Establishing the 2017 Tax Levy for the Downtown Special Services Area Number One

The value received from the tax was commented upon.

Motion: Approve the Ordinance adopting the 2017 Tax Levy in the amount of $41,868.75 for the Downtown Special Service Area Number One.

Motion by Tom Grant, second by Jessica Bradshaw.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry (Exhibit I-11-28-2017; Ordinance 2017-47)

Action: 8.2 Ordinances Abating the 2017 Tax Levies for General Obligation Bonds Approve the ordinances abating the 2017 Debt Service Tax Levies for the 2010A and 2010B, both 2011 and the 2013 General Obligation Bonds.

Motion: Approve the Ordinances abating the 2017 Debt Service Tax Levies for the 2010A and 2010B, both 2011 and the 2013 General Obligation Bonds.

Motion by Jeff Doherty, second by Carolin Harvey.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry (Exhibits J- through N-11-28-2017; Ordinances 2017- 48 through -52)

Action: 8.3 Ordinance Adopting the 2017 Property Tax Levy Approve an ordinance adopting the 2017 Tax Levy in the amount of $2,082,242 ($1,035,289 City Purposes and $1,046,953 Library Purposes).

Motion: Approve an ordinance adopting the 2017 Tax Levy in the amount of $2,082,242 ($1,035,289 City Purposes and $1,046,953 Library Purposes).

Motion by Navreet Kang, second by Tom Grant.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry (Exhibit O-11-28-2017; Ordinance 2017-53)

Discussion: 8.4 Updated Discussion of Capital Improvement Program (CIP) priorities for the Local Improvement Fund

The Public Works Director reviewed the projects for the current fiscal year and the projections for Fiscal Years 2019 - 2023. The City Manager requested direction about including additional security measures for City Council meetings.

Council questions and discussion included how to manage streetscape plans with the uncertainty of the TIGER grant for the multimodal center, inquiries about the various pedestrian and bicycle paths, limitations on timing construction of the roundabout due to the funding cycle, materials to be used in replacing corrugated pipes, and general inquiries about the spreadsheets. A briefer review of the future years was discussed.

The Council discussed whether to include additional security options as part of the City Hall foyer remodel. Council members offered their own opinions regarding these measures.

Action: 8.5 Review of Capital Improvement Program (CIP) Checklist Items for Proposed New Projects

Council questions and discussion included an additional request for street lighting, an inquiry about the possibility of a sidewalk extension near Denny's, comments about traffic calming alternatives, and changes to pedestrian crossing at Wall and Main.

Donald Monty inquired about the possibility of a crosswalk from City parking lot 3 across to Lincoln Drive on campus, as well as remarked on the history of the removal of crosswalks at two intersections.

Action: 8.6 Ordinance Approving Southern Illinois Healthcare's Request to Rezone Property Located at the 300 Block of North University Avenue from R-2, Medium Density Residential to PA, Professional Administrative Office

Dan Beckman responded to Council inquiries about the design of the proposed building, plans for pedestrian and vehicular traffic flow, and estimated timeline for construction and opening.

Council discussed their opinions regarding the project, inquired about buffer requirements, ownership of existing lots not part of this specific project, whether the appearance and construction of the building was within the scope of this agenda topic, what buffering requirements exist for this zoning, whether alleys would need to be vacated, whether this was subject to downtown construction guidelines, extending form-based elements beyond a zoning designation, questions about how the zoning was determined, and the need to have a future discussion on usage in this neighborhood.

Donald Monty indicated support for the zoning change and inquired at what point would the Council have an opportunity to voice opinion on the design of the building.

Diane Norris who lives on West Pecan inquired whether she would be living next door to a public building or business.

Motion: Adopt an Ordinance Approving the Rezoning of Property Located at the 300 Block of North University Avenue from R-2, Medium Density Residential to PA, Professional Administrative Office

Motion by Carolin Harvey, second by Navreet Kang.

Final Resolution: Motion Carries Yea: Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, John M Henry Nay: Jessica Bradshaw, Adam Loos (Exhibit P-11-28-2017; Ordinance 2017-54)

Discussion: 8.7 Discussion Item Regarding Condensing Chapters of Title Five Pertaining to Temporary or Mobile Vending

Council questions and discussion included support for standardizing the requirements, an interest in expanding sales on public property for pushcarts and food trucks, whether or not background checks are run for all classifications, inquiries about other businesses which are licensed and why food trucks and ice cream trucks are licensed differently, a suggestion to amend the age limit for door-to-door solicitor licensing exemptions, questions about the raffle requirements, and a consensus to adjust the hours of door-to-door solicitors from 8:00 p.m. to 6:00 p.m.

9. Council Comments for the City Council

Information: 9.1 An opportunity for City Council members to offer general comments

Mayor Henry, noting the late hour, stated that he would like meetings to start at 5:30 or 6:00 p.m. and asked the Council to consider how it could work. Councilman Loos and Councilwoman Bradshaw indicated they were not able to or disinclined to start at 5:30 or 6:00 p.m. Alternatives were suggested and deliberated.

Mayor Henry then suggested moving Council Comments to the beginning of the agenda. This suggestion was also deliberated. Anne Gaylord noted that she enjoyed the Council Comments at the end of the meeting.

10. Executive Session

None

11. Adjournment of the City Council Meeting

Procedural: 11.1 Adjourn meeting

There being no further business to come before the public body, the meeting was declared adjourned at 10:12 p.m.

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