Carbondale Reporter

Carbondale City Council met October 17.

Here is the minutes provided by the Council:

Council Members present:

Councilwoman Jessica Bradshaw, Councilman Jeff Doherty, Councilman Tom Grant, Councilwoman Carolin Harvey, Councilman Navreet Kang, Councilman Adam Loos, and Mayor John M Henry

A meeting of the Local Liquor Control Commission immediately preceded this meeting.

Meeting called to order at 7:41 pm

1. Preliminaries to the City Council Meeting

Procedural: 5.1 Roll Call

Procedural: 5.2 General Announcements and Proclamations

Sandra Litecky, representing Keep Carbondale Beautiful, presented the Bright Spot Award to the Downtown Advisory Committee, City government, and Carbondale citizens for completion of Phase I of the Streetscape Project.

Mayor Henry proclaimed the month of October as Community Planning Month in the City of Carbondale and encouraged citizens to recognize the contributions that sound planning and implementation has made to the quality of our City.

Discussion: 5.3 Public comments and questions relating to liquor matters

None - Out of order

Procedural: 5.4 Citizens' Comments and Questions

Elius Reed asked the Mayor about comments regarding training opportunities and citizen tips regarding crime during the NAACP banquet.

Information: 5.5 Proclamation Declaring October Community Planning Month in the City of Carbondale

Addressed under Agenda Item 5.2

6. Consent Agenda of the City Council

Action (Consent): 6.1 Approval of Minutes from the Regular City Council Meeting of October 3, 2017

Resolution: Approve the meeting minutes from the City Council meeting of October 3, 2017

6.2 Approval of Wells Fargo Warrant for the Period Ending 08/31/2017 FY 2018 Warrant # WF 08/2017 in the amount of $183,939.26

Resolution: Accept the following report of payments made for the period ended: 08/31/2017 totaling $183,939.26 (Exhibit A-10-17-2017)

Action (Consent): 6.3 Approval of Warrant for the Period Ending: 09/25/2017 FY 2018 Warrant 1313 in the Amount of $789,435.65

Resolution: Accept the following report of payments made for the period ended: 09/25/2017 totaling $789,435.65 (Exhibit B-10-17-2017)

Action (Consent): 6.4 Reappointments to Boards and Commissions

Resolution: Council is requested to concur with the Mayor's recommended reappointments to Boards and Commissions

Action: 6.5 Award of Purchase of an Outdoor Security Camera System for the Police Department in the Amount of $43,874

This item was pulled by A. Loos who will abstain from the discussion and vote.

Action: 6.6 Award of Contract for FY 2018 Street Cut Repair Program with Option for FY 2019

Action (Consent): 6.7 Acceptance of Five (5) Deeds Granting Permanent Easements Located at 241, 245, 337, 339, 343, and 353 South Lewis Lane for the Lewis Lane Sidewalk Improvement Project

Resolution: Accept the five (5) Deeds granting Permanent Easements for 241, 245, 337, 339, 343, and 353 South Lewis Lane and authorize the City Clerk to record said easements with the Jackson County Clerk and Recorder's Office

Action (Consent): 6.8 Award of Contract for Sidewalk Improvements (CIP No. SW1702, SW1801,and SW1803) to Samron Midwest Contracting, Inc.

Resolution: Award the Contract for the Sidewalk Improvements project (CIP No. SW1702, SW1801, and SW1803) to Samron Midwest Contracting, Inc. of Murphysboro Illinois in the amount of $293,527.50

Action (Consent): 6.9 Approval of Consent Agenda Items

Resolution: Approve all Consent Agenda items not pulled for separate consideration

Motion: Approve all Consent Agenda items not pulled for separate consideration

Motion by Adam Loos, second by Carolin Harvey.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Action: 6.5 Award of Purchase of an Outdoor Security Camera System for the Police Department in the Amount of $43,874

Motion: Approve the purchase of an outdoor security camera system for the police department to Thomas Security, Inc., Carbondale, Illinois, in the amount of $43,874.

Motion by Carolin Harvey, second by Navreet Kang.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, John M Henry Abstain: Adam Loos

Action: 6.6 Award of Contract for FY 2018 Street Cut Repair Program with Option for FY 2019

Elius Reed inquired as to whom the contract is being awarded.

Motion: Award the Contract for the FY 2018 Street Cut Repair Program to ET Simonds Construction, in the amount of $177,370.50.

Motion by Jeff Doherty, second by Tom Grant.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

7. General Business of the City Council

Action: 7.1 Ordinance Amending Title 1, Title 2, and Title 15 as they Relate to Residency Requirements for Members of Certain Boards and Commissions

City Council recommendations and inquiries included concerns about the specific language of the Ordinance regarding residency, particularly as it relates to an incomplete board; residency requirements for high school appointees; whether there should be minimum age requirements for student members; whether the language in the Ordinance for the Liquor Advisory Board constitutes a change in current requirements.

Charlie Howe thanked the Council for considering this matter.

Motion: Approve an Ordinance amending Title 1, Title 2, and Title 15 as they relate to residency requirements of members of certain boards and commissions, as amended.

Motion by Adam Loos, second by Tom Grant.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

8. Council Comments for the City Council

Information: 4.1 An opportunity for City Council members to offer general comments

Councilman Kang noted that the presentation of the new fire truck would be on Wednesday at 1:30 p.m. Mayor Henry responded to Mr. Kang.

Councilman Doherty remarked on his attendance of the Chamber of Commerce luncheon which discussed the support of southern Illinois businesses. He noted that the warrant reflected a number of purchases from Amazon and encouraged the City to support local businesses.

9. Executive Session

Action: 9.1 Vote to enter into Executive Session

Motion: Enter into Executive Session as permitted under the Illinois Open Meetings Act, 5 ILCS 120/2(c) (21), to conduct the semi-annual review of Closed Meeting Minutes.

Motion by Tom Grant, second by Navreet Kang.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

At 8:26 p.m., Open Session recessed.

Action: 9.2 Motion to reenter into Open Session

Motion: Return to Open Session.

Motion by Adam Loos, second by Jeff Doherty.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Open session resumed at 8:50 p.m.

Action: 9.3 Approval of Closed Meeting Minutes; Declaring if the Need for Confidentiality Still Exists in Whole or in Part for Closing Meeting Minutes; and Authorizing the Destruction of Audio Recordings for Closed Meetings Conducted More Than 18 Months Ago

Motion: Approve the Closed Meeting Minutes from April 11, April 25, May 16, June 27, and August 1, 2017; Declare the need for confidentiality exists, in whole or in part, for Closed Meeting Minutes from March 17 and September 15, 1998, January 6, 2004, April 13 and December 6, 2005, April 4, August 15, and September 19, 2006, October 16 and December 18, 2007, April 21 and May 6, 2008, September 1 and October 6, 2009, January 19, November 9 and November 23, 2010, March 8, March 29, May 17, July 19, August 16, September 20, October 4, October 18, November 1, November 4, November 15, December 6, and December 29, 2011, January 17, February 7, February 21, March 6, May 15, July 31, and December 18, 2012, January 29, March 5, April 2, April 16, May 21, June 25, August 6, August 27, September 17, October 22, November 5, and November 19, 2013, January 7, January 21, January 28, February 11, February 19, February 25, March 4, April 22, June 10, June 24, August 5, August 26, September 9, September 23, October 9, October 28, and December 2, 2014, January 27, February 24, March 24, April 14, April 27, May 19, June 30, August 11, August 25, September 15, September 22, September 30, October 6, October 7, and December 22, 2015, January 12, January 26, February 23, May 24, June 14, and September 20, 2016, and January 10, April 11, April 25, May 16, June 27, and August 1, 2017; and Authorizing the destruction of audio recordings of all Closed Meetings that were conducted more than 18 months ago for which minutes have been approved.

Motion by Adam Loos, second by Jessica Bradshaw.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Jeff Doherty, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

It was requested that a copy of the Bright Spot award be sent to D.A.C. Chair Jack Langowski.

10. Adjournment of the City Council Meeting

Procedural: 10.1 Adjourn meeting

The Carbondale City Council adjourned at 8:53 p.m.

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