Carbondale Reporter

Jackson County Finance and Administration Committee met Nov. 13.

Here is the minutes provided by the Committee:

Call to Order (5:00 PM)

Members Present: Comparato, D. Bost, Erbes, Hunter, Larkin, Maxwell, Peterson and Rendleman

Also Present: Laurie Nehring, Susie Kilquist, Mary Beth Varner, Sarah Patrick, Sharon Harris-Johnson, Howard Danzig, Tom Couch, Luke Phelps, Dave Schermer, Michelle Tweedy

Approval of Minutes

I. 17-2897 October 12, 2017 Minutes

October 2, 16, 18, 23, 30 Budget Meeting Minutes

A motion was made by Larkin, seconded by Comparato, to approve the October 12, 2017 minutes as presented. The motion carried by unanimous vote.

A motion was made by Larkin, seconded by Comparato, to approve the October 2, 16, 18, 24, and 30, 2017 budget meeting minutes as presented. The motion carried by unanimous vote.

Chair's Report

Hunter reminded the committee that there will be a budget meeting after the county board meeting on November 21st. Then the committee discussed the letter the board received from the State's Attorney's Office regarding the 2% salary increase. Hunter mentioned that she is going to recommend the budget be adjusted to move the funding for a County Administrator from it's own line item to the contingency line item. Finally, she informed the committee that she, Endres, and Tweedy will be working on a job description for the County Administrator position. Insurance

II. 17-2898 Worker's Compensation Update Tweedy informed the committee that Dottie Miles is working from home on work comp. There is nothing else to report at this time.

III. 17-2899 Worker's Compensation Renewal Couch gave the committee a brief synopsis of the current county work comp insurance. The committee discussed the options presented by Couch for renewal and the amount that is levied for work comp. Couch explained that this is a discounted fee due to the way the county has been able to handle work comp and keep the costs down. A motion was made by D. Bost, seconded by Erbes, to approve option two; $500,000 SIR with Loss Fund Aggregate Stop Loss. The motion carried by unanimous vote.

IV. 17-2900 Health Insurance Stop-Loss Renewal Schermer began by giving the committee a handout with stop loss options and informing the committee that he had to shop around due to the "lazering" of some employees. He stated that this is the best options even though the price has gone up. He went on to say that the alternative is to raise premiums. Larkin asked how many of the eight lazered people were spouses; three. Danzig gave the committee a brief overview of how insurance companies calculate premiums. Then he spoke about the results of the county going out for bid on health insurance. He stated that when they bid out the county plan they found that most places did not offer or want to bid for a plan similar to what the county currently has, the plans were less with higher costs. Only one company responded, United Healthcare. Danzig suggested the county look at saving costs off the back end by connecting with pharmacies and health care providers to get services at a better cost. This is something he and Schermer can do for the county. The consensus of the committee is that this is worth discussing further. Rendleman discussed creating an Insurance Advisory Committee that includes board members, employees, elected officials, and department heads; this would allow everyone to have a stake in any future health insurance decisions. Danzig and Schermer stated that they would be happy to attend these meetings to help educate the committee. A motion was made by Larkin, seconded by Erbes, to approve option three of the health insurance stop-loss renewal. The motion carried by unanimous vote.

V. 17-2901 Health Insurance Update Documents to be read at members convenience.

VI. 17-2902 Payment of Health Insurance Claims Tweedy reviewed the information provided on the amounts needed to reconcile the year end claims and the amount estimated to be received from stop loss. A motion was made by Larkin, seconded by Erbes, to authorize payment of the health insurance claims through October 20th. The motion carried by unanimous vote. A motion was made by Larkin, seconded by Erbes, to authorize end of year reconcilliation of health insurance claims using Health Insurance contingency upon approval of County Board Chair and/or Finance Chair with any stop loss funds being returned to the Health Insurance Contingency fund. The motion carried by unanimous vote.

VII. 17-2903 AFLAC Hunter informed the committee that a report has been filed with Department of Insurance and the county has not received a response yet. The committee discussed what is best for the employees. The consensus of the committee is to cancel the employees policies or allow them to take over the policies themselves. Patrick asked that department heads be notified of which employees will be receiving refunds so they can answer questions. A motion was made by Larkin, seconded by Comparato, to authorize refund the employees premiums that have been held since May 2017. The motion carried by unanimous vote.

VIII. 17-2904 Cyber Liability A motion was made by Comparato, seconded by D. Bost, to approve approve the Cyber Liability policy in the amount of $10,250.00. The motion carried by unanimous vote.

IX. 17-2905 Communications

X. 17-2906 Delinquent Tax Resolution 2017-30 Parcel# 05-05-383-008,009

Delinquent Tax Resolution 2017-31 Parcel# 05-17-454-020

Delinquent Tax Resolution 2017-32 Parcel# 13-30-102-004

Delinquent Tax Resolution 2017-33 Parcel# 14-04-360-019

Delinquent Tax Resolution 2017-34 Parcel# 14-04-479-005, 006

Delinquent Tax Resolution 2017-35 Parcel# 14-04-482-010, 011

Delinquent Tax Resolution 2017-36 Parcel# 15-15-152-001, 002

Delinquent Tax Resolution 2017-37 Parcel# 15-16-407-015

Delinquent Tax Resolution 2017-38 Parcel# 19-27-355-056

Delinquent Tax Resolution 2017-39 Parcel# 14-04-363-012

Delinquent Tax Resolution 2017-40 Parcel# 14-04-402-002

D. Bost took a few minutes to explain what the delinquent tax property's are.

A motion was made by D. Bost, seconded by Erbes, to approve Delinquent Tax Resolutions 2017-30 thru 2017-40. The motion carried by unanimous vote.

XI. 17-2907 Property Tax Extension Limitation Law a. Senate Bill 851 b. Jackson County proposed reduction for $100,000 homes Hunter explained what Senate Bill 851 is and how it would or would not affect the county. Tweedy explained the proposed reduction in property tax for homes over $100,000. The committee discussed the spreadsheet and the savings that tax payers would receive if the proposed reduction happens. D. Bost thanked Tweedy for the information.

XII. 17-2908 Payment of County Monthly Claims A motion was made by Larkin, seconded by D. Bost, to authorize payment of the County monthly claims in the amount of $271,041.74. The motion carried by unanimous vote.

XIII. 17-2909 Payment of Board Member Travel Expenses A motion was made by D. Bost, seconded by Maxwell, to authorize payment of board members travel reimbursement in the amount of $5,071.64. The motion carried by unanimous vote.

XIV. 17-2910 Murphysboro Community Christmas Dinner The consensus of the committee is to let individuals donate if they want.

XV. 17-2911 ERI-IMRF Hunter explained the Early Retirement Incentive study that IMRF will do for free for the county. This will allow the board to see who is eligible for early retirement and how much it would cost. A motion was made by Larkin, seconded by D. Bost, to approve asking IMRF to conduct an Early Retirement Incentive study for the County. The motion carried by unanimous vote.

Old Business

New Business

Executive Session

Adjourn (6:21 PM)

Larkin moved and Comparato seconded to adjourn, motion carried.

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