Carbondale Reporter

Jackson County Executive Committee met Sept. 7.

Here is the minutes provided by the Committee:

Call to Order (5:02 PM)

Members Present: Endres, Erbes, Hunter, J.S. Rendleman, Nehring and Peterson

Members Absent: Larkin

Nehring was appointed as an interim member.

Also present: Susie Kilquist, Josh Barringer, Michelle Tweedy

Approval of Minutes

I. 17-2758 August 10, 2017 Minutes

A motion was made by Erbes, seconded by Hunter, to approve the August 10, 2017 minutes as presented. The motion carried by unanimous vote.

Chairman's Remarks

Rendleman informed the committee that the board was given tickets to the Apple Festival Prayer breakfast on Wednesday, September 13 at 6:45am. He asked if anyone would be interested in attending on behalf of the board. Erbes indicated that he will already be attending the breakfast. Erbes also mentioned that board members can walk in the Apple Festival parade on Saturday, September 16 at 11am.

Internal Office Matters

II. 17-2763 County Board Budget

The committee discussed each line item on the board office budget expenditures sheet. There was a question about what is included in contractual and various services; Tweedy will look into this for the next meeting. The committee asked that Jackson Growth Alliance attend a meeting prior to the budget being completed to inform the committee about what is going on with that organization. The committee discussed the lease for the board office copier and asked Tweedy to review the lease with Modern to see about an adjustment to account for the continuous overages. Rendleman explained the placement of extra funds in contingency to account for the shortfall each year. The consensus of the committee is to have the full board review the benefits of being a member of CIRMA. Rendleman asked Tweedy to have, at the next meeting, a revenue sheet that lists only the funds appropriated to the County Board office. Then the committee discussed the need for a County Administrator and some of the duties of that position. The consensus of the committee is to look at allocating funds in the board office budget for a salary and benefits for a County Administrator. The committee wants to see costs and benefits for the County Administrator position. Barringer was asked to let Hunter how much to budget for the phone system. Peterson was asked to contact Murphysboro Tourism and ask them to attend a Real Property meeting to explain how they use the tourism funding they are given each year. This item will remain on the agenda.

III. 17-2760 Board Staff-Graduate Assistant

Rendleman, Erbes and Tweedy will be meeting with the GA applicant next week for an interview.

IV. 17-2761 Calendar Adjustments

The committee discussed moving the committee meetings in October due to the Columbus Day holiday. The consensus of the committee is to move the October Finance & Administration meeting from October 9th to October 12th. Then the committee discussed the November meetings and the consensus is to move the November Finance & Administration, Legislative & Public Safety and County Board meetings up a week.

V. 17-2764 Computing Services Update

Barringer reported that things are running smoothly right now. He is continuing to work on an IT long term plan. Rendleman inquired about the recent 911 server replacement and who uses the server. Barringer and Kilquist explained the law enforcement connections with other law enforcement offices and how the programs and servers are being used.

Appointments

VI. 17-2762 Open Appointments September 2017 {19}

a. Blairsville Water District (1)

b. Buncombe Water District (1)*

c. Elverado Water District (1)*

d. Farmland Assessment Review Commission (1)

e. Jackson County Housing Authority (2)*

f. Jackson Growth Alliance (1)

g. Jackson/Union Regional Port District (1)

h. Public Building Commission (11)*

Rendleman informed the committee of those whom he is going to appoint to the Public Building Commission.

New Business

VII. 17-2765 Opiod Litigation

Rendleman gave a brief summary of the information provided in the packet. The committee will review the information and discuss the issue at the October meeting.

VIII. 17-2767 IMRF Next Step

Rendleman began discussion by informing the committee of how IMRF works in the county. Then he informed the committee that the county has received a Next Step letter because the county did not make the deadline to make corrections to the 2017 IMRF audit from May. The county now has until October 3rd to make the necessary corrections. The committee discussed what the issue is, how it happened and what could be done to fix this issue in the future. Old Business

Executive Session

IX. 17-2766 Executive Session under 2 c (2) to discuss collective bargaining

The committee did not go into Executive Session. Hunter was asked to send the summary of proposed plan changes to the committee coordinator. The committee coordinator was asked to draft a letter to all bargaining units and send the summary of proposed pl an changes.

Adjourn (6:51 PM)

Erbes moved and Peterson seconded to adjourn, motion carried.

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