Carbondale Reporter

Carterville Water and Sewer Department met Thursday, Feb. 9.

Here is the minutes provided by the Department:

Delinquent accounts were discussed (163 accounts delinquent in the amount of $12,701.08). We usual shut off approximately 60-90 customers on the 15th of the month. Because of this delay, we will start meter readings on the 16th.

The Rend Lake bill for January 2017 showed a purchase of 12,999,784 gallons and we sold 11,389,450 gallons for a loss of 1,610,334 gallons. Last month’s loss was 1,848,400 gallons. Total loss for calendar year 2016 was 7%.

Motion 1: Bollmann moved and Crain seconded to approve the minutes of the January 9, 2016 regular Meeting as submitted by the Secretary. All voted yea and the Secretary declared the motion carried.

Motion 2: Bollmann moved and Crain seconded to approve the Treasurer’s Report for the month of January, 2017. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Motion 3: Crain moved and Bollmann seconded to approve payment of the monthly bills as submitted by the Secretary. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried. Mickey Edwards reported that John Geiselman is very weak but told Mark Bollmann that he was going to try to return to the Board in March. Garry Wiggs explained that he has information from H. D. Supply for radio read meters. This is a turn-key system. There is a propagation study for Carterville and demonstrated that their one radio antenna would pick up all of our area meters. This company uses Sensus meters which we have installed in several locations. Garry suggested that the Board go out for bids for a new system to make sure of the best price and then decide what increase is needed to accomplish this change. The Mayor asked about financing. Curt Oetjen asked that we bid a cash price and a finance price. Also, it was suggested that the bid include compatible software (L.O.C.I.S. for example). Garry Wiggs stated that the Refuge meter is still not working properly and they will be changing this meter from a compound meter to a regular meter.

Motion 4: Crain moved and Bollmann seconded to advertise for bids for a new electronic meter reading program. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried. The Mayor suggested that we need to have a plan showing the tangible benefits to installing this type of system and Rodney Potts suggested that bids should be held for 120 days to insure thatwe have time to secure financing. Garry Wiggs and Rodney Potts went through inspections for the water tank repairs and we have a bid opening on March 2, 2017. The cost was not estimated. Once bids are open and we can look at all the costs and prioritize the repairs. On February 23, 2017 Shawnee Community College will be giving us a CDL Class here for those interested in getting their CDL licenses. Jerry Hampton reported that there were a few small leaks in January and they found one of the waterlines on North Division that they have been trying to locate when Ameren was doing a bore for a new gas line. Marc Buatte, Wastewater Treatment Operator, reported that Dean Bush Construction has finished the influent pump station work. He ordered pumps for Pea Ridge Lift Station because the current pumps are not adequate to take care of the flow. The new pumps will pump 350 gallons per minute. This new flow should also improve the smell. Marc is looking at air release valves on the forced main to make sure they are operating properly. We may need to replace the pumps in the Madison Ridge Lift Station as well. Aeration Diffusers are still being evaluated.

Motion 5: Crain moved and Bollmann seconded to approve the following leak credits:

January 2017

04-0450 Steve and Ginger Marcec, 211 James Street $339.03

09-1353 Crystal Roach, 407 Barr Street $ 50.03

11-1561 Faye Bean, 418 Willow $ 55.37

11-2372 Cherie Twist, 511 W. Grand $ 28.18

14-4600 Charles Wood, 109 DewMaine $ 36.14 $509.35

February 2017

01-0024 Ashton Perry, 203 E. Illinois $ 17.12

01-0661 William McMillan, 208 Jackson $258.34

01-1481 Doug and Debbie Tackett, 905 E. Illinois $ 29.50

02-1453 James Gooden, 811 W. Illinois Avenue $ 35.48

03-3902 Elaine Henry, 307 Schneider $ 19.29

04-2312 Richard Weisel, 702 McKinley $ 7.66

05-1350 John Paul Allsopp, 1105 Brentwood Drive $ 91.14

05-3961 Adam Dyson, 210 Prentice $ 85.07

06-8600 Bill Lantagne, 1601 Lindbergh Lane $ 94.93

07-1323 Marsha Hutchinson, 1322 Trails End $ 41.53

08-1562 Dorothy Peterson, 401 Dobson $ 29.18

08-2344 Viola Brown, 214 Dobson $ 42.18

08-4051 Stephanie Oxford, 508 Mulberry $176.22

10-2330 Pamela Jones, 11763 Hafer Road $ 42.93

14-5301 James McClean II, 4258 Baptist Camp Road $ 26.40

15-5024 Devin Carrier, 121 Weisbrook Lane $ 24.96

18-5600 Phyllis Short, 5830 Brownsville Road $ 59.81

21-5100 Paul Whitney, 915 W. Grand $ 21.00 $1,102.74

A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried. Rodney Potts, Crawford and Associates, is working on the Sewer Plant Study and will be visiting the new plant in Murphysboro in the near future. The Water Study is in progress and all of the hydrants have been located and numbered. We have a pay estimate for materials on the Downtown Water Main in the amount of $6,708.53. Dean Bush Construction will be tying in the new Downtown Water Main at Grand Avenue on February 20th. The office is closed for President’s Day on the 20th but Jerry Hampton and Garry Wiggs indicated that they would be available if needed.

Motion 6: Bollmann moved and Crain seconded to authorize payment of Pay Estimate No. 1 to Dean Bush Construction for stored materials on the Downtown Watermain in the amount of $6,708.53. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.  Rodney Potts reported that he does not have any more information on the rerouting of the Rend Lake service line but he is waiting for John Crawford to contact his people at Rend Lake who have indicated that they would handle the cost of this change. Rodney Potts reported that KPS will be doing the liner at Willow and Texas on February 27, 2017 weather permitting.

The Mayor opened bids for mowing:

Terry Baker (Baker Excavating, Benton) $300.00 per mowing

Joe’s Lawn Care $300.00 per mowing

Motion 7: Crain moved and Bollmann seconded to approve the bid from Joe’s Lawn Care for $300.00 per mowing. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried.

Motion 8: Crain moved and Bollmann seconded to confirm the Mayor’s appointment of David Draper as the new Billing Clerk for the Water and Sewer Office at a salary of $13.00 per hour ($27,040.00 Annual). A roll call vote was taken, and all present voted yea. The Secretary declaredthe motion carried. The payment arrangement policy was reviewed. It was past practice to allow the landlord to cut off service if the tenant was delinquent. However, we have been notified by our attorney and the Attorney General of Illinois that this policy is not lawful. Therefore, we need a policy in place with regard to tenants making payment arrangements for delinquent bills.

Motion 9: Crain moved and Bollmann seconded to approve a new payment arrangement policy stating that renters must have approval of their landlords to make payment arrangements ontheir accounts. A roll call vote was taken, and all present voted yea. The Secretary declared the motion carried. (Form below):

Joyce Price has asked that she has a problem with her sewer line and feels that the City is responsible for repairs. Garry Wiggs and Jerry Hampton indicated that this is the customer’s problem and the City is not responsible for her line.

Carterville Water and Sewer Department

Delinquent Accounts – Payment Arrangement

Acct No:_______________________ 

Service Address: ____________________________________

Tenant:___________________________________ Owner:__________________________________________

Delinquent Balance: _____________________________

Payment Arrangements:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Approved: ________________________

Date

Tenant Signature:___________________________________________________________________________

Owner Signature: ___________________________________________________________________________

Motion 10: Crain moved and Bollmann seconded to adjourn. All voted yea and the meeting was dismissed at 7:31 p.m.