Carbondale Reporter

Marion City Council met Feb. 13.

Here is the minutes as provided by the Board:

City of Marion - Regular meeting February 13, 2017, 2017 

Minutes of a Regular Meeting of the City Council of the City of Marion held in the Council

Chambers at City Hall February 13, 2017. Mayor Butler called the meeting to order at 6:30 P.M.

The Deputy City Clerk was instructed to call the roll and the response was as follows:

PHYSICALLY PRESENT: COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER.

ABSENT: COMMISSIONER HIGHTOWER

The minutes of the January 23, 2017 Regular Meeting and Special Meeting of February 3, 2017

were approved as presented.

Rece Roper, an 8th grade student at Marion Junior High School, addressed the council regarding

his English Research Project for Ms. Elizabeth Hileman's class. Market Street — Brick by Brick

is a brick fundraising campaign which would allow citizens of Marion the opportunity to

purchase a brick that would be personally engraved and placed within South Market Street.

Fifty-six bricks would be sold, representing Mayor Butler's 56 years in office. All proceeds

from the project would be donated to the City to assist in the completion of the project. Mayor

Butler stated the City would seriously consider the idea.

Mason Cox, a Boy Scout from Troop 7042 addressed the Council. He attended the council

meeting to fulfill a requirement for the Communications Merit Badge he is trying to finish. He is

currently working to finish requirements for 3 merit badges. When he earns these badges, he

will be closer to qualifying for Eagle Scout.

Marion Police Department Detective Sergeant T. J. Warren, Team Captain of the Copsicles Polar

Plunge Team, addressed the Council regarding the 2017 Polar Plunge for Special Olympics. T.

J. told the Council he has participated in the Polar Plunge for the last 15 years. His team has

raised the most money for Special Olympics for the last several years. He asked the Council for

a $500.00 donation to the Copsicles team.

Commissioner Rinella made a motion to approve a $500.00 donation to the Copsicles Special

Olympics Polar Plunge team with Commissioner Webb seconding the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Mr. Jamie White told the Council Pastor Larry Lee Sr. will be celebrating his twentieth year as

pastor of the Refuge Temple church. He asked Mayor Butler to present Reverend Lee with a

Key to the City. He also asked if the City of Marion to put the name of Reverend Lee, Sr. on the

Hill Street signs close by the Refuge Temple Church. Mayor Butler stated that the City will

work something out. He also invited the council to the attend a sendee honoring Reverend Lee's

twenty years of service on March 12, 2017 at 3:00 p.m. at the Pavilion.

Commissioner Rinella made a motion to approve a $1,500.00 donation for the Young Hearts

with Goals and Purpose Banquet to be held May 13, 2017 at the Pavilion and to approve

donating the cost of the use of the Pavilion for the banquet. Commissioner Goss seconded the

motion.

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February 13, 2017

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Street Department Superintendent Doug Phillips addressed the Council on behalf of the Street

and Sewer Departments requesting the approval to purchase of a new camera system for use by

the Street and Sewer Departments. Doug explained that this camera is all color, has a zoom

feature, a 360-degree swivel head, 1,000 feet of cable and has data storage capabilities and can

be used for planning future projects and inspecting existing sewer lines and storm sewers. It will

be used by both the Street and Sewer Departments with the cost to be split between the two

departments. Two bids were obtained; one from E J Equipment Inc. for $89,780.00 and the

other from Key Equipment for $97,875.00.

Commissioner Goss made a motion to approve the bid from E J Equipment Inc. for $89,780.00.

Commissioner Webb seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Commissioner Rinella made a motion to approve the Addendum to the Marion Professional Fire

Fighters Association Collective Bargaining Agreement extending the contract out to a fourth

year to stay on the same schedule with the Police Department Collective Bargaining Agreement.

Commissioner Webb seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Fire Chief Jerry Odum addressed the Council regarding the proposed addition and renovations to

the Marion Fire Station at 204 North Court Street. Chief Odum stated that the department is out

of room in the building. The building, originally built in 1969, has not had any improvements

made since then. Chief Odum explained they would like to take the driveway on the north side

of the building out and expand the building 15 feet and also expand on the south side and back

side of the building. This would increase the size of the building approximately 1800 square

feet. When the project is complete, there will be approximately 3371 square feet of space inside

the building. This project is a budgeted project and will be financed with Hub TIF funds.

Architect Gail White of White & Borgognoni presented a proposal to the Council to put together

drawings and all administrative and bid documents for the Fire Station project at a total cost of

$69,000.00 with other optional services to be billed based on actual time expended and invoiced

at standard hourly personnel rates.

Commissioner Webb made a motion to approve the proposal by White & Borgognoni to put

together all drawings and administrative and bid documents at a total cost of $69,000.00 with

other optional services to be billed based on actual time expended and invoiced at standard

hourly and personnel rates. Commissioner Rinella seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Commissioner Webb made a motion to approve City Attorney Steve Green to write an easement

agreement between Joe Hale and the City for a thirty-foot-wide access road on Joe Hale's

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February 13,2017

property adjacent to the Fire Station from N. Court Street to a point 183 feet west.

Commissioner Goss seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

City Engineer Glenn Clarida addressed the Council to present the estimated costs for

construction of the 30 feet wide, 183 feet long access road north of the Fire Station. The

estimated project cost of $49,400.00 includes seven-inch-deep concrete, inlet and storm sewer.

Glenn stated he would like to place an addendum in the contract for the current concrete project

at the Fire Station to include this project so as to take advantage of the $36.00 per square yard

cost of the concrete.

Commissioner Goss made a motion to approve construction of a 30 feet wide access road on Joe

Hole's property from N. Court Street to a point 183 feet west at an estimated cost of $49,400.00.

Commissioner Webb seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

City Administrator Gail West addressed the Council requesting approval to hire Jason Bortlett as

a part-time custodian at the Civic Center at $9.00 per hour to clean up after major events as

needed.

Commissioner Rinella made a motion to approve hiring Jason Bartlett as a part-time custodian at

the Civic Center at $9.00 per hour to work as needed. Commissioner Webb seconded the

motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

City Administrator Gail West addressed the Council requesting approval to hire Cheleste

Sieveking as Librarian I at $ 11.00 per hour to replace Lynn Vogt Philips who resigned.

Commissioner Webb made a motion to approve hiring Cheleste Sieveking as Librarian I at

$11.00 per hour to replace Lynn Vogt Philips who resigned. Commissioner Goss seconded the

motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

City Administrator Gail West addressed the Council requesting acceptance of the resignation of

Beth Bischoffas Coordinator of Library Services effective February 3, 2017. City Administrator

West also requested approval to promote library employee., Sarah Wingate, to fill the position of

Coordinator of Library Sendees at $15.00 per hour effective February 14, 2017.

Commissioner Rinella made a motion to accept the resignation of Beth Bischoffas Coordinator

of Library Sendees effective February 3, 2017 and to promote Sarah Wingate to fill the position

of Coordinator of Library Services at $15.00 per hour effective February 14, 2017.

Commissioner Webb seconded the motion.

February 13,2017

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

City Administrator Gail West addressed the Council regarding the bid from Brown Electric for

the Hub Recreation Center Environmental Improvements (installation of ceiling fans) for the

Aquatics area. She explained that after consulting with Hub General Manager Chris Georgantas,

City Attorney Steve Green, Mayor Butler and Engineer Ben Boyt, it was decided to only obtain

one bid for the project from Brown Electric. This was due to Brown already being familiar with

the Hub, having done all of the electrical work on the building. City Attorney Green assured the

Council that no state statutes were being violated as long as % of the Council voted to accept

their bid.

Engineer Ben Boyt explained to the council what was included in the Base Bid, Voluntary

Deduct and Alternates 1 and 2 (see attached schedule). Mr. Boyt recommended the Council

consider the Base Bid with the Voluntary Deduct and Alternates 1 and 2 at a total cost of

$75,682.00.

Commissioner Rinella made a motion to approve Brown Electric's Base Bid with Voluntary

Deduct and Alternates 1 and 2 at a cost of $75,682.00 for the Hub Environmental Improvements

in the Aquatics Area. Commissioner Webb seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Hub Recreation Center General Manager Chris Georgantas addressed the Council to recommend

approval of staff classification changes at the Hub. He requested approval to change Sherry

McConnell, currently a fitness attendant, to an Activ-Trax Orientation Attendant at $12.00 per

hour.

Commissioner Webb made a motion to change fitness attendant Sherry McConnell's

classification to Activ-Trax Orientation Attendant at $12.00 per hour. Commissioner Rinella

seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Hub Recreation Center General Manager Chris Georgantas addressed the Council to recommend

adding job classifications to the following Hub employees:

Andrew Allen (current lead lifeguard) adding Swim Instructor at $20.00 per hour

Austin Scola (current lead lifeguard) adding Swim Instructor at $20.00 per hour

Commissioner Goss made a motion to add Swim Instructor classifications at $20.00 per hour to

Hub employees Andrew Allen and Austin Scola. Commissioner Rinella seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Hub Recreation Center General Manager Chris Georgantas addressed the Council requesting

current Wellness Attendant Russell Rau be approved as a Security Officer at $15.00 per hour.

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February 13,2017

He explained this is a new position that would supplement the duties of the Managers on Duty

and ensure the safety of Hub members and staff. Mr. Rau would be patrolling the parking lot

and property perimeter 18 hours per week. Mr. Rau is a retired Correctional Officer with 30

years of experience.

Commissioner Webb made a motion to approve Russell Rau for Security Officer at the Hub at

$15.00 per hour with Commissioner Rinella seconding the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

City Administrator Gail West presented Ordinance No. 3367 — An Ordinance approving and

authorizing the execution of an amendment to the TIF Redevelopment Agreement by and

between the City of Marion and Doggie Stylez, LLC and Erica Pancoast, Hub TIF District,

increase her cap and TIF eligible costs.

Commissioner Goss made a motion to approve Ordinance No. 3367 as presented. Commissioner

Rinella seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Commissioner Rinella made a motion to approve the following bids for an ABS pump for the

Refuge Lift Station:

Municipal Equipment Company Inc. - new ABS/Sulzer model submersible pump

$6,699.94

C and C Pumps & Supply - new ABS/Sulzer pump $7,419.85

C and C Pumps & Supply — repair existing pump $4,366.37

Commissioner Webb seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Commissioner Goss made a motion to approve paying Odum Concrete $15,000.00 for the west

side of FAI 57 and the east side of FAI 57. Commissioner Webb seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS WEBB AND GOSS AND MAYOR

BUTLER ALL VOTED YEA. COMMISSIONER RINELLA VOTED NO.

Street Superintendent Doug Phillips addressed the Council requesting approval to purchase 300

tons of salt (budgeted item) at a cost of $70.04 per ton (2015-2016 contract price from CMS) for

atotal cost of $21,012.00.

Commissioner Goss made a motion to approve purchasing 300 tons of salt at a cost of $70.04 per

ton for atotal cost of $21,012.00. Commissioner Rinella seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Street Superintendent Doug Phillips addressed the Council requesting approval to purchase from

PMSI (Paving Maintenance Supply) street marking paint at a total cost of $20,982.14 including

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February 13, 2017

freight noting this contract was at last year's prices, not the increased prices which took effect in

January.

Commissioner Goss made a motion to purchase from PMSI (Paving Maintenance Supply) street

marking paint at a total cost of $20.982.14 including freight Commissioner Rinella seconded

the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

City Engineer Glenn Clarida addressed the Council to discuss the options for the South Market

Street Improvements. He presented to the council information he has gathered so far regarding

this project.

Commissioner Rinella made a motion to pay the monthly bills as funds become available.

Commissioner Goss seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Commissioner Rinella made a motion to approve the Consent Agenda dated February 13, 2017.

Commissioner Goss seconded the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Commissioner Goss made a motion to adjourn the meeting with Commissioner Rinella

seconding the motion.

ON ROLL CALL VOTE COMMISSIONERS RINELLA, WEBB AND GOSS AND

MAYOR BUTLER ALL VOTED YEA.

Meeting was adjourned at 8:03 P.M.

Mayor Robert L. Butler

Deputy Citiy Clerk TarnmyjS. Beasley

Attested: