Carbondale Reporter

Makanda Board of Trustees met Tuesday, Nov. 1.

The Village of Makanda Board of Trustees is located at 244 Makanda Road, Makanda, IL, 62958.

Here are the minutes as provided by Makanda:

Village of Makanda

P. O. Box 99

Makanda, Illinois 62958

Board Minutes

November 1, 2016

PLEDGE OF ALLEGIANCE

CALL TO ORDER: Regular meeting of the Board of Trustees was called to order at 7:00 p.m. by President Tina Shingleton.

ROLL CALL: Clerk called the roll of the current Board: Trustees Hilliard, Dalton, Wolff, Ross, and Allen. Clerk swore in new Trustee Travis Brouillette. Clerk call the role of the new Board: Trustees Hilliard, Dalton, Wolff, Brouillette, Ross and Allen.

APPROVAL OF MINUTES: President asked for a motion to approve the minutes of the last meeting. Motion made by Trustee Allen and seconded by Trustee Wolff that the minutes be approved for the meeting of October 4, 2016. Voice vote: All members present at roll call voted yes. Motion carried.

CITIZENS’ HEARING: Danny Ruppert from Commercial Energy Consultants LLC, addressed the Board regarding the services that Commercial Energy Consultants LLC could provide to the Village. This company serves as an energy broker. They compile information regarding the different electrical suppliers in an area and assist a municipality in making the decision as to which electrical supplier to use. The goal would be to help the Village save money. Danny Ruppert will take the figures from the current Village electric bill, and return with a proposal for the Board to consider.

PETITIONS & COMMUNICATIONS:

President: On October 6, Leah, called to ask if a permit was needed for a jukebox.

While Nelson’s was trimming trees on Baptist Hill one of the pieces of concrete covering the culvert by Renascence House was broken and needs to be repaired. Caution cones have been placed in the area. President will contact Ameren to see if they have any responsibility for damage done by Nelson’s. Trustee Ross will check on bids to repair broken concrete.

President commented that the culvert on Baptist Hill that runs on the south side of the road in front of Renascence House needs to be cleaned out.

Scott Graham, who works with the River to River Trail called and spoke with President to find out who to contact regarding a tree that has fallen over the trail on Lower Eastern Star trail just above John Newsome’s house. She advised him that since the road was closed the Village could not remove a tree on private property. We think the property is owned by Sally. President called and spoke with her on October 28. Sally advised that she and Barbara Schwartz have signed up for the Wildfire Protection Plan but Jennie Snyder has not returned their calls. This would probably take care of the fallen tree. Upon discussion by the Board, it was suggested that possibly the IL Department of Conservation might handle.

President has spoken with Road Supervisor regarding when F700 would be ready to advertise for sale. Zach is in the process of taking care of this. She also let him know that the spreader should be taken to the scrap yard to be sold.

Zach has boom mowed behind the Community Center. Brush still needs to be removed close to the building.

Clerk: Collected Man Hours for October. Distributed election materials to Board Members who are running for election in April 2017. Board Members completed their individual Statements of Economic Interest and returned them to the Clerk. Clerk requested the remaining materials be turned in at the December meeting.

Trustees: Trustee Hilliard reported that one of the stools in the Community Center was not working. He bought 2 fill valves and replaced the one in the Community Center, the other will be a spare for the Village. He went to 991 and requested a physical address for the Pavilion, it is 570 Makanda Rd. Trustee Hilliard purchased the numbers 570 and will put them on the East post of the Pavilion next to the road. Trustee Hilliard purchased 2 new smoking signs to replace the old ones in the Community Center. He informed the Board that the Veterans Committee had 3 names put on the Veterans Monument and a star next to a name that was already on the Monument. The bills for oil and chipping came to a total of $11,988.

Trustee Dalton has met with Jesse and let him know that he can paint the swing set and which tree limbs need to be trimmed.

Trustee Wolff had met with Danny Walker about working for the Village. Danny Walker is currently committed to working for the Township until the end of the year. But, will be available after the first of 2017. Danny Walker currently earns $18 an hour working for the Township. The Village pays $16 dollars an hour. Board will discuss this topic further at the January 2017 meeting. Trustee Wolff reported that McGuire Rd., Poplar Camp Rd. and the McGuire West extension need to mowed with the Boom Mower. Trustee Allen recommended that the Board hire Danny Williams to do the Boom Mowing for the Village, so it will get done before the snow comes. This would be a one time job. Then possibly Danny Walker could take over in the spring. Trustee Allen made a motion to hire Danny Walker to do 30 hours of Boom Mowing. It was seconded by Trustee Wolff. Board discussed what exactly the Village wants Danny Williams to mow. Trustee Wolff suggested that the Village set a time limit in which the job needs to be done. President reminded the Board that we would need Danny Williams to provide us with his proof of insurance. The motion was put to a roll call vote. All members present at roll call voted yes. Motion carried. Trustee Allen will follow through with Danny Williams.

Trustee Brouillette reported that he would start to drive the different Village roads and note places that need to be mowed.

Trustee Ross reported that there are limbs down on Baptist Hill that need to be removed.

Trustee Ross reported that Trunk or Treat had been a success and that maybe next year they would add some games and serve hot dogs. Trustee Ross reported that Jay asked if he could move the stop sign that is on his property, back to its original spot, so that he can have a parking place in his own driveway. Board agreed that that would be o.k. Trustee Ross had gotten an estimate for putting up gutters on the Pavilion, with screens, it came to $1,265. Trustee Hilliard suggested that the gutters around the Village Hall need to be replaced, and could it be done at the same time as the Pavilion. Trustee Ross will follow through on having the gutter work done.

Trustee Allen reported that at the first bridge on McGuire Rd. when you turn off Highway 5, one of the signs on the south side of the road has been damaged and needs to be repaired. Trustee Allen reported that he and Trustee Wolff had done some measuring on the south side of the equipment shed, and there is room on that side to put a 48 foot long shed,( north/south) and 32 foot wide (east/west), with 3 sides enclosed. The ground would have to be leveled. Trustee Allen has called A1 Building and got a bid for a shed this size. The walls would be 12 feet high, fully treated posts on the open side, Quick Crete to top off around the posts on the open side, a 4x12 pitched roof on it, a 12 inch overhang guttering and downspouts, a ridge light, 2 small windows on the east side, and a vapor barrier in the roof. Labor would be charged the Prevailing Rate of Wage, tax exempt, with shipping, and 40% down on delivery of materials and balance due on completion. The total would be $24,413. Board discussed where the south property is located, and what equipment could be put in the shed to keep it out of the weather. President stated that anything over $20,000 needs to be bid out.

Fiscal Matters: Treasurer had to make some adjustments on the General fund. The beginning balance would have been $227,214.13. There was a fiscal adjustment to Dave’s Auto for 94.40 plus several tax over payments for a total of $36.79, which we should be able to get back. This brings the beginning balance to $227,082.94.

Treasure’s Report: Treasurer reviewed the monthly report.

Bills Payable: Trustee Wolff made a motion that we accept the Treasure’s report and pay the bills. Trustee Ross seconded the motion. All present at roll call voted yes. Motion carried.

REPORTS OF STANDING COMMITTEES:

Finance Committee:

Ordinance Committee:

Street and Road Committee: Quote received from Midwest Fence Company to install 650 ft. of guardrail on Baptist Hill. Quote includes installation and hardware. Village will provide guardrail, posts, and two flaggers. Cost is $5,850. President asked for motion to have Midwest Fence Company to install guardrail on Baptist Hill. Motion was made by Trustee Ross and seconded by Trustee Dalton. All members present at roll call voted yes. Motion carried. There is a current balance of $7,793 in Street Repair to take care of this expense. Zach talked with J.D. Parks regarding assistance with snow removal. J.D. has advised he will be available if needed.

Subdivision Committee:

Insurance Committee:

REPORTS OF SPECIAL COMMITTEES:

Emergency Disaster Committee:

Special Events Committee

Eclipse Committee: will meet Thursday November 3rd.

Playground Committee: will meet Thursday November 10th.

ORDINANCES AND RESOLUTIONS: Trustee Allen stated that the salaries for the President, Treasurer, Clerk and Trustees need to be increased. He suggested that the President, Treasurer, and Clerk receive a $50 a month raise and the Trustees a $15 a month raise. Trustee Allen made a motion that the Village make Ordinance 2016-8, for increasing the salary of the President, Treasurer, and Clerk by $50 per month and that the Trustees receive an increase of $15 a month. Trustee Wolff seconded the motion. Individual voice vote was taken. Motion carried.

EXECUTIVE SESSION:

UNFINISHED/OLD BUSINESS:

NEW BUSINESS:

ANNOUNCEMENTS:

ADJOURNMENT: Motion by Trustee Brouillette that the meeting be adjourned, seconded by Trustee Ross. Voice Vote: All members present at roll call voted yes. Motion carried. Meeting adjourned 9:18 P.M.