Carbondale Reporter

Carbondale Mayor and City Council met Tuesday, Sept. 20.

Here are the minutes as provided by Carbondale:

Regular City Council Meeting September 20, 2016 (Tuesday, September 20, 2016)

Generated by Jennifer R Sorrell on Friday, September 23, 2016

Council Members present

Councilwoman Jessica Bradshaw, Councilman Lee Fronabarger, Councilman Tom Grant, Councilwoman Carolin Harvey, Councilman Navreet Kang, Councilman Adam Loos, Mayor John M Henry

Meeting called to order at 7:19 PM

5. Preliminaries to the City Council Meeting

Procedural: 5.1 Roll Call

Procedural: 5.2 General Announcements and Proclamations

City Manager Williams introduced the new Public Relations Officer Amy Fox.

Councilwoman Harvey invited citizens to attend her church on Sunday as Rock Hill Baptist Church will be celebrating their 145th anniversary.

Councilman Kang announced the first annual golf outing fundraiser for the Boys and Girls Club will be held on September 30 at Hickory Ridge.

Councilwoman Bradshaw announced a series of events including the last Fourth Friday Fair of the year on Friday, September 22; the 47th annual Rotary Community Yard Sale on Saturday, September 23; the annual Pride Picnic at the Church of the Good Shepherd on Sunday, September 24; the 6th annual Carbondale Rocks Revival and the Southern Illinois Irish Festival on September 30 and October 1; the Rainbow Cafe 16th Anniversary Gala Dinner on Saturday, October 1, and the "For Kids' Sake" annual 5K walk/run on September 30.

Mayor Henry announced a Community Family Fest on October 1 from 1:00 p.m. – 3:00 p.m. at Attucks Park.

Procedural: 5.3 Citizens' Comments and Questions

Sandy Litecky, 603 West Walnut, representing Keep Carbondale Beautiful, announced the pre-tree-sale at the Rotary Community Yard Sale followed by a native tree and plant sale at Murdale Shopping Center on October 1.

Elius Reed commented on the recent SIU enrollment reduction and compared it to enrollment in 1972.

Dr. M Stalls, 407 Robert A. Stalls Avenue, left a packet of information for the City Council regarding damage to her vehicle by a neighboring property. She announced the 39th NAACP Freedom Fund Banquet at the Carbondale Civic Center on October 23.

Donna Gibson, 700 South Lewis Lane, indicated her interest in serving on the Eclipse Committee and asked whom she should contact.

Procedural, Reports: 5.4 Public Hearings and Special Reports

None.

Regular City Council Meeting – September 20, 2016

6. Consent Agenda of the City Council

Action (Consent): 6.1 Minutes from the Regular City Council Meeting of August 30, 2016

Resolution: Approve the minutes of the Regular City Council Meeting of August 30, 2016

Action (Consent): 6.2 Approval of Warrant for the Period Ending: 08/15/2016 FY 2017 Warrant #1281 in the amount of $786,375.72

Resolution: Accept the following report of payments made for the period ended: 08/15/2016 totaling $786,375.72

Action (Consent): 6.3 Approval of Warrant for the Period Ending: 08/29/2016 FY 2017 Warrant #1282 in the amount of $1,422,460.09

Resolution: Accept the following report of payments made for the period ended: 08/29/2016 totaling $1,422,460.09

Action (Consent): 6.4 Approval of Wells Fargo Warrant for the Period Ending 07/31/2016 FY 2017 Warrant # WF 07/2016 in the amount of $143,240.13

Resolution: Accept the following report of payments made for the period ended: 07/31/2016 totaling $143,240.13

Action: 6.5 Approval of a Budget Adjustment of $48,000 and Award of Contract for the East Side Entryway Monument (SP0901) to Samron Midwest Contracting in the Amount of $68,355.

Pulled for separate consideration.

Action (Consent): 6.6 Acceptance of Deed granting a permanent easement located on the north side of the 1400 block of East Main Street

Resolution: Accept the deed granting a permanent easement from J. W. Rendleman and authorize the City Clerk to have the easement recorded by the Jackson County Clerk and Recorder’s Office Action (Consent): 6.7 Acceptance of Minutes of Boards, Commissions, and Committees

Resolution: Accept the approved minutes of Boards, Commissions, and Committees and place them on file.

Action (Consent): 6.8 Award of the FY2017 Sidewalk Improvements Program Project (SW1701) to Stone's Concrete Construction Inc. in the Amount of $79,960.45

Resolution: Award the FY2017 Sidewalk Improvements Program Project (SW1701) to Stone's Concrete Construction Inc. of Alto Pass, Illinois in the Amount of $79,960.45

Action (Consent): 6.9 Ordinance approving budget adjustments to provide $65,073 for the relocation ofoverhead utility lines at the 200 block of West Elm Street

Resolution: Approve an Ordinance approving budget adjustments to provide $65,073 for the relocation of overhead utility lines at the 200 block of West Elm Street.

Action (Consent): 6.10 Ordinance Authorizing the execution of a Utility Easement for Egyptian Electric Cooperative Association to provide service lines to the City's Raw Water Pump Station

Resolution: Adopt an Ordinance Authorizing the execution of a Utility Easement to Egyptian Electric Cooperative Association and the recording of said easement by the Jackson County Clerk and Recorder’s Office

Action (Consent): 6.11 Appointment to Boards and Commissions

Resolution: The Council is requested to concur with the Mayor's recommended appointment to Boards and Commissions.

Action (Consent): 6.12 Award of Purchase of Police Vehicles and Ordinance Authorizing a Budget Adjustment to the Police Department FY 2017 Budget

Resolution: The City Council is requested to: 1. Declare the 2013 Ford Taurus (VIN# 1FAHP2M8XDG134513), 2013 Ford Taurus (VIN# 1FAHP2M81DG134514), 2013 Ford Taurus (VIN# 1FAHP2N88DG148474) and the 2004 Ford Crown Victoria (VIN# 2FAFP71W74X156731) as surplus property. 2. Award the purchase of five (5) 2017 Model, Full Size, 4-Door FFV Police Package Utility Vehicles to Vogler Motor Co. Inc., Carbondale, Illinois, in the amount of $157,114. 3. Approve an Ordinance authorizing a budget adjustment for the Police Department’s FY2017 budget in the amount of $157,114.

Action (Consent): 6.13 Approval of Consent Agenda Items

Resolution: Approve Consent Agenda items

MOTION: Approve Consent Agenda items 6.1 - 6.4 and 6.6 - 6.12

Motion by Adam Loos, second by Lee Fronabarger.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Action: 6.5 Approval of a Budget Adjustment of $48,000 and Award of Contract for the East Side Entryway Monument (SP0901) to Samron Midwest Contracting in the Amount of $68,355.

This item was pulled from the Consent Agenda for separate consideration.

Council discussed the cost of the monument, the longevity of the sign, concerns about the location, the construction of future monuments, inclusion in the CIP, the appearance of the sign, and branding the City with SIU.

Citizens speaking in opposition to the monument included Jennifer Brobst and M Stalls.

MOTION: Approval of a Budget Adjustment of $48,000 and Award of Contract for the East Side Entryway Monument (SP0901) to Samron Midwest Contracting in the Amount of $68,355.

Motion by Adam Loos, second by Carolin Harvey.

Final Resolution: Motion Fails

Yea: Carolin Harvey, Adam Loos, John M Henry

Nay: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Navreet Kang

7. General Business of the City Council

Action: 7.1 Resolution authorizing the City Manager to enter into an Economic Development Tax Increment Financing Agreement with Ortus Regni, LLC for a redevelopment project at 305/311 W. Main Street

Council requested clarification regarding the location, if a site plan would be needed, whether the ownership was locally based, and if the business was for profit.

MOTION: Approve the Resolution authorizing the City Manager to enter into an economic development tax increment financing agreement with Ortus Regni, LLC for a redevelopment project at 305/311 W. Main St.

Motion by Navreet Kang, second by Carolin Harvey.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Action: 7.2 An Ordinance Amending the City of Carbondale Curb Appeal Assistance Program and an Ordinance Amending the City of Carbondale Down payment Assistance Program

Council asked if demand exceeds funds, how will money be apportioned, and if there will be a way to prioritize a lower income household.

MOTION: Approve Ordinances amended the Curb Appeal Assistance Program and Down payment Assistance Program.

Motion by Tom Grant, second by Jessica Bradshaw.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Action: 7.3 An Ordinance amending Title Five of the Carbondale Revised Code as it relates to video gaming

Council comments pertained to concern about the impact of capping the machines on those businesses which do not have the maximum number of allowable machines, requesting the removal of signage, the populations most impacted by gambling, inquiries regarding the number chosen for the cap, discussion as to whether it was the appropriate level, and the distraction caused by the placement of the machines.

Donna Gibson spoke in opposition to video gaming machines. Ted Gutierrez, 316 S. Lu Court, spoke in opposition to video gaming in certain settings. Nathan Colombo encouraged setting the cap at a lower number.

MOTION: Approve the Ordinance amending Title Five of the Carbondale Revised Code as it relates to video gaming.

Motion by Adam Loos, second by Jessica Bradshaw.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Lee Fronabarger, Carolin Harvey, Adam Loos, John M Henry

Nay: Tom Grant, Navreet Kang

8. Council Comments for the City Council

Information: 8.1 An opportunity for City Council members to offer general comments

Councilman Loos expressed his displeasure with the vote for item 6.5, noted that the monument was not in competition for funding for social services, disputed the assertion that the monument was inappropriate for the City, and he asked Staff to collaborate with Council to determine what can be supported.

Councilman Fronabarger, also in relation to item 6.5, indicated that he wanted to table the item for additional discussion and stated that goals can still be accomplished at a lower cost.

Councilwoman Bradshaw suggested utilizing some of the funds for an award to an architecture student who presents the best sign design, or to retain the current sign, but to try to find means of trimming costs. Councilman Loos suggested reviewing the sign designs which had already been considered. He recommended that whatever the choice, it should be of a timeless appearance.

Councilman Grant commented that he takes issue with the sign location and would like to see it out where the city limit sign is located.

9. Executive Session

Action: 9.1 Vote to enter into Executive Session

MOTION: Enter into Executive Session as permitted under the Illinois Open Meetings Act 5 ILCS 120/2(c)1, (c)(11), and (c)(21).

Motion by Adam Loos, second by Tom Grant.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John

M Henry

Open Session recessed at 8:24 p.m.

Action: 9.2 Motion to reenter into Open Session

MOTION: The City Council is asked to return to Open Session.

Motion by Carolin Harvey, second by Navreet Kang.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

Open Session resumed at 10:31 p.m.

Action: 9.3 Approval of Closed Meeting Minutes, Determination of the need for confidentiality of Closed Meeting Minutes, and Authorization to destroy audio recordings of all Closed Meetings that were conducted more than 18 months ago for which minutes have been approved

Approve the Closed Meeting Minutes from January 26 through June 14, 2016; Declare whether a need for confidentiality exists, in whole or in part, for Closed Meeting minutes from

March 17, 1998, through June 14, 2016; and Authorize the destruction of audio recordings of Closed Meetings conducted more than 18 months ago for which minutes have been approved.

MOTION: Approve the Closed Meeting Minutes of January 26, 2016 through June 14, 2016; declare that a need for confidentiality, in whole or in part, remains for the Closed Meeting Minutes of March 17 and September 15, 1998, January 6, 2004, December 6, 2005, April 4, August 15, and September 19, 2006, October 16 and December 18, 2007, May 6, 2008, September 1 and October 6, 2009, January 19,September 7, November 9, and November 23, 2010, September 20, October 4, October 18, November 1, November 15, and December 8, 2011, January 17, March 6, July 31, and November 27, 2012, January 29, February 12, March 5, April 2, August 6, August 27, September 17, October 22, November 5, and Regular City Council Meeting – September 20, 2016

November 19, 2013, January 7, January 21, January 28, February 19, February 25, April 22, June 10,June 24, August 5, August 26, September 9, September 23, September 30, October 9, and December 2, 2014, January 27, February 24, March 24, April 14, April 27, May 19, June 30, August 11, August 25, September 15, September 22, September 30, October 6, October 7, and December 22, 2015, January 12, January 26, February 23, May 24, and June 14, 2016; and authorize the destruction of audio recordings of Closed Meetings conducted more than 18 months ago for which minutes have been approved.

Motion by Navreet Kang, second by Adam Loos.

Final Resolution: Motion Carries

Yea: Jessica Bradshaw, Lee Fronabarger, Tom Grant, Carolin Harvey, Navreet Kang, Adam Loos, John M Henry

10. Adjournment of the City Council Meeting

The Carbondale City Council adjourned at 10:33 p.m.