At a recent meeting, the Jackson County Executive Committee voted to solicit bids for a new Animal Control truck.
The committee includes the county board chair, county board vice chair, chair of finance and administration, chair of legislative and public safety, chair of real property and two board members.
Below are the minutes from this meeting, as provided by the committee.
EXECUTIVE COMMITTEE THURSDAY, JULY 7, 2016 5:00 PM JACKSON COUNTY COURTHOUSE
Call to Order (5:00 PM) Members Present: Hunter, J.S. Rendleman, Larkin, Peterson and Redmond Members Absent: Rowe
Al s o Present: Andrew Erbes, Susie Kilquist, Rebecca Blomer, Dan Brenner, Mi chelle Tweedy
Approval of Minutes
I. June 9, 2016 Minutes
A motion was made by Peterson, seconded by Hunter, to approve the June 9, 2016 minutes, with one correction. The motion carried by unanimous vote.
II. 16-0463 Position Descriptions
A motion was made by Peterson, seconded by Redmond, to approve the position descriptions for County Board Supervised staff, as presented. The motion carried by unanimous vote.
III. 16-0470 Scheduling and Payroll Approval Protocol
This item was postponed until a later date.
IV. 16-0471 Website Administrator
The Committee discussed the process for making changes or additions to the County website. They also inquired about who has access to make changes to the website. It is the decision of the committee that the Committee Coordinator be given approval to publish
Resources Subcommittee Report
V. 16-0462 Animal Control Truck
The committee reviewed the quotes for the necessary repairs to the Animal Control truck. They discussed whether it was worth it to repair the truck when a new one is needed. Currently, Animal Control is using a truck on loan from the Maintenance department. The committee was informed that the maintenance truck is available to be borrowed until the 26th of July. Since the repairs to the truck will most likely cost more than the truck is worth the committee will consider the option of purchasing a new Animal Control truck.
A motion was made by Larkin, seconded by Redmond, to authorize Animal Control to get bids for a new truck and truck topper to be presented at the July County Board meeting. The motion carried by unanimous vote.
VI. 16-0465 RESOLUTION providing for and requiring the submission of the proposition of the creation of a Jackson County Public Building Commission, Jackson County, Illinois, at the general/consolidated election to be held on the 8th of November, 2016 The committee reviewed the updated Building Commission Resolution presented by Mr. Brenner. They discussed that their goal in establishing a Building Commission is to have an outside body that will look at the building needs of the county. The County Board will still control the cash flow so the Commission will not be able to get the county into unreasonable debt. The Commission will be able to issue any type of bonds that the County can. Additionally, the committee discussed the need to educate the community about the Building Commission prior to the election. The committee will continue to discuss this issue at the August meeting.
VII. 16-0466 Community Engagement Presentation Ms. Hunter went over the public engagement handouts she presented. The committee discussed the need to educate the public on the Building Commission. The request was made to have Jim from Hurst-Roche create a one page fact sheet about the Building Commission. The committee also discussed creating a question & answer sheet to give to the community. They are also considering having public forums, press releases, and meetings with community groups. The committee decided to create a working group to work on a roll out plan for the information about the Building Commission
Appointments
VIII. 16-0467 Jackson County Mass Transit District Appointment
There are no applications for this position at this time.
IX. 16-0468 Jackson County Housing Authority-Tenant Position Appointment
The Chairman indicated that he will be nominating Ms. Campbell at the July County Board meeting.
Old Business
Mr. Larkin inquired about whether the Health Department would receive any of the state funding that is being released and if that would help them with their planned cut backs. Mr. Redmond informed the committee that the Health Department did receive some stop gap funding that will help carry them through the rest of the year. The Health Department has begun working on their budget for next year and are trying to stay optimistic.
New Business
It is the consensus of the committee to recommend that the Human Resource Subcommittee look into creating salary ranges for County Board supervised staff.
Executive Session
X. 16-0469 Executive Session under 2(c)(1) of the Illinois Open Meeting Act to discuss personnel merit raises for Board supervised and evaluated staff
A motion was made by Larkin, seconded by Redmond, to approve entering into Executive Session under 2(c)(1) of the Illinois Open Meeting Act to discuss personnel merit raises for Board supervised and evaluated staff. The motion carried by the following vote:
Yes: 5 - Hunter, J.S. Rendleman, Larkin, Peterson and Redmond
Absent: 1 - Rowe
A motion was made by Larkin, seconded by Redmond, to approve exiting Executive Session. The motion carried by unanimous vote.
A motion was made by Larkin, seconded by Peterson, to authorize a 3% merit raise for the Accounting Coordinator. The motion carried by unanimous vote.
Adjourn (6:05 PM)
Larkin moved and Hunter seconded to adjourn, motion carried.
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