Carbondale Reporter

City of Marion City Council met Aug. 25.

Here are the minutes provided by the council:

Councilmembers present

Councilmember Clare Killman, Councilmember Adam Loos, Councilmember Nancy Maxwell, Councilmember Dawn Roberts, Councilmember Brian Stanfield, Councilmember Nathan Colombo, and Mayor Carolin Harvey

Meeting called to order at 6:13 PM

5. Preliminaries to the City Council Meeting

Procedural: 5.1 Roll Call

Procedural: 5.2 Citizens' Comments and Questions

Members of the public addressing the City Council included Walter Witkewiz, Carmelita Cahill, James Cooper, Jr., Cassandra Hoppe, Meghan Cole, James Eggleston, Lindy Loyd, Charles Rogan, Pepper Holder, and Natalie Myren.

Procedural: 5.3 Council Comments, General Announcements, and Proclamations City Manager Reno thanked Walter Witkewiz and members of the public who attended to address the alleyway to the south of PKs and read a statement regarding this subject.

Councilmember Killman noted that she was glad to hear that there is ongoing collaboration on the alleyway.

Councilmember Colombo remarked on the influence of the public in the development of public policy.

Councilmember Roberts thanked the public for their concerns and expressed hope for continued participation.

Councilmember Loos commented on the issues of disinformation and misinformation and provided clarification about the City’s role in the development of the parking lot.

Procedural: 5.4 Proclamation for Quatro's Deep Pan Pizza Day

Mayor Harvey declared Tuesday, August 26, 2025, as Quatro's Deep Pan Pizza Day in Carbondale and extended heartfelt congratulations and gratitude to the owners, staff, and patrons.

6. Public Hearings and Special Reports

Information: 6.1 PLAN Carbondale - Comprehensive Plan Presentation

Sarah Kelly, project consultant and Director of Planning Next, introduced the draft Comprehensive Plan and a description of the plan development process. The Plan established a vision statement and identified six goals for the community to pursue, in addition to specific objectives and actions.

Council requested the inclusion of details such as SIH being a Level 2 Trauma Center, having additional communities as comparables, including data about commuters, and the inclusion of a data table on vacant properties and their ownership.

Public Hearing: 6.2 A Public Hearing on the Proposed Exchange of Land Between the City of Carbondale and the Southern Illinois University Board of Trustees

Mayor Harvey declared the public hearing open at 7:12 p.m.

Donald Monty remarked on the developed parcel going to SIU versus the undeveloped parcels coming to the City and asked about the relative value of the properties.

Mayor Harvey declared the public hearing closed at 7:14 p.m.

7. Consent Agenda of the City Council

Action (Consent): 7.1 City Council Meeting Minutes from August 12, 2025

Resolution: Approve the minutes from the regular City Council meeting of August 12, 2025

Action (Consent): 7.2 Approval of Warrant for the Period Ending: 08/01/2025 for the FY 2026 Warrant 1517 in the Total Amount of $1,639,820.74

Resolution: Accept the following report of payments made for the period ended: 08/01/2025 totaling $1,639,820.74 (Exhibit A-08-26-2025)

Action (Consent): 7.3 Approval of Warrant for the Period Ending: 08/15/2025 for the FY 2026 Warrant 1518 in the Total Amount of $1,206,977.83

Resolution: Accept the following report of payments made for the period ended: 08/15/2025 totaling $1,206,977.83 (Exhibit B-08-26-2025)

Action (Consent): 7.4 2026 Calendar of City Council Meetings

Resolution: Adopt the proposed 2026 calendar of City Council meetings

Action (Consent): 7.5 Acceptance of Approved Meeting Minutes from Boards, Commissions, and Committees

Resolution: Accept the approved meeting minutes from Boards, Commissions, and Committees and place them on file

Action (Consent): 7.6 Ordinance Approving a Budget Adjustment to Increase the Information Systems FY 2026 Budget in the Total Amount of $12,200

Resolution: Approve an Ordinance for a Budget Adjustment to Increase the Information Systems FY 2026 Budget in the Total Amount of $12,200 for the purchase of an Agenda Management System (Ordinance 2025-23; Exhibit C-08-26-2025)

Action (Consent): 7.7 Ordinance Authorizing a Budget Adjustment to the FY 2026 Water and Sewer Fund Budget in the Amount of $123,060.00 for Biosolids Management

Resolution: Approve an Ordinance Authorizing a Budget Adjustment to the FY 2026 Water and Sewer Fund Budget in the Amount of $123,060.00 for Biosolids Management (Ordinance 2025-24;Exhibit D 08-26-2025)

Action (Consent): 7.8 An Ordinance Authorizing the City Manager to Execute a Land Exchange Between the Southern Illinois University Board of Trustees and the City of Carbondale Resolution: Approve an ordinance authorizing the City Manager to execute a land exchange between the Southern Illinois University Board of Trustees and the City of Carbondale (Ordinance 2025-25;Exhibit E 08-26-2025)

Action (Consent): 7.9 Award of Purchase of a Vertical Solids Handling Pump Rotating Assembly to Municipal Equipment Company, Inc. of Earth City, MO in the amount of $51,510.87 Resolution: Award the Purchase of a Vertical Solids Handling Pump Rotating Assembly to Municipal Equipment Company, Inc. of Earth City, MO in the amount of $51,510.87

Action (Consent): 7.10 Award of Purchase of a Replacement Blower to Power Supply Industries of Fenton, MO in the amount of $40,935.00

Resolution: Award the Purchase of a Replacement Blower to Power Supply Industries of Fenton, MO in the amount of $40,935.00

Action (Consent): 7.11 Resolution Authorizing the City Manager to Enter Into an Agreement for Professional Services with Greater Egypt Regional Planning and Development Commission for Grant Application and a Resolution Committing to a 20% Grant Match, If Awarded, for a Water Main Replacement

Resolution: Approve a Resolution Authorizing the City Manager to Enter Into an Agreement for Professional Services with Greater Egypt Regional Planning and Development Commission for Grant Application and a Resolution Committing to a 20% Grant Match, If Awarded, for a Water Main Replacement (Resolutions 2025-R-54 and -55;Exhibits F- and G-08-26-2025)

Action (Consent): 7.12 Approval of Consent Agenda Items

Resolution: Approve all Consent Agenda items not pulled for separate consideration MOTION: Approve all Consent Agenda items not pulled for separate consideration

Motion by Adam Loos, second by Nancy Maxwell.

Final Resolution: Motion Carries

Yea: Clare Killman, Adam Loos, Nancy Maxwell, Dawn Roberts, Brian Stanfield, Nathan Colombo, Carolin Harvey

8. General Business of the City Council

Action: 8.1 Resolution Approving, and a Resolution Denying, a Special Use Permit for a Restaurant Use and a Special Use Permit for a Drinking Place with Alcoholic Beverages at 300 South Oakland Avenue

Council remarked on Carbondale's history with neighborhood businesses and the benefit of those businesses, noted a desire to pursue conditional uses in lieu of special uses, congratulated the business owners on their efforts and rewards, expressed gratification that the space will be utilized for the community, and thanked the owners for putting so much effort into the business.

MOTION: Adopt A Resolution Approving A Special Use Permit for a Restaurant And a Special Use Permit for A Drinking Place with Alcoholic Beverages at 300 South Oakland Avenue

Motion by Nathan Colombo, second by Dawn Roberts.

Final Resolution: Motion Carries

Yea: Clare Killman, Adam Loos, Nancy Maxwell, Dawn Roberts, Brian Stanfield, Nathan Colombo, Carolin Harvey (Resolution 2025-R-56; Exhibit H-08-26-2025)

Action: 8.2 Ordinance Adopting the 2018 International Fire Code (IFC)

MOTION: Approve an ordinance adopting the 2018 International Code Council Fire Code (IFC)

Motion by Nathan Colombo, second by Clare Killman.

Final Resolution: Motion Carries

Yea: Clare Killman, Adam Loos, Nancy Maxwell, Dawn Roberts, Brian Stanfield, Nathan Colombo, Carolin Harvey (Ordinance 2025-26; Exhibit I-08-26-2025)

Action: 8.3 An Ordinance Adopting a New Comprehensive Plan for the City of Carbondale

Council indicated that they would like more time to review the plan more thoroughly and further discuss it, asked about receiving the requested documentation prior to acting on the Ordinance, and asked about the inclusion of updates in the online document.

Donald Monty expressed appreciation for the work put in by the public, the consultants, and particularly, Molly Maxwell. He remarked on the importance of this particular policy document.

MOTION: Postpone action on the item to September 9, 2025

Motion by Adam Loos, second by Nancy Maxwell.

Final Resolution: Motion Carries

Yea: Clare Killman, Adam Loos, Nancy Maxwell, Dawn Roberts, Brian Stanfield, Nathan Colombo, Carolin Harvey

9. Adjournment of the City Council Meeting

Procedural: 9.1 Adjourn meeting

With no further business to come before the City Council, the meeting was adjourned at 7:39 p.m.

https://cityofmarionil.gov/agendas-minutes/